Two Year Contract for Bulk Uplifts

{
  "buyer": {
    "id": "GB-FTS-4964",
    "name": "Southside Housing Association Ltd"
  },
  "date": "2025-09-02T14:00:58+01:00",
  "description": "SPD, Part IV Section C \u0027Technical and Professional Ability\u0027 will be scored on a pass orfail basis using the following scoring methodology;\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores \u20180 \u2013 Unacceptable\u2019 against any question will be disqualified.\n1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.\n3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.\n4 \u2013 Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\nA Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail.\nSouthside Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=808764.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:808764)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=808764",
  "id": "053175-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808764",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05923d",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G514EB",
        "region": "UKM82",
        "streetAddress": "135 Fifty Pitches Rd, Cardonald"
      },
      "contactPoint": {
        "email": "pfletcher@southside-ha.co.uk",
        "name": "Pauline Fletcher",
        "telephone": "+44 1414221112",
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222",
        "classifications": [
          {
            "description": "Registered Social Landlord",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.southside-ha.org"
      },
      "id": "GB-FTS-4964",
      "identifier": {
        "legalName": "Southside Housing Association Ltd"
      },
      "name": "Southside Housing Association Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow"
      },
      "id": "GB-FTS-2494",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-02T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-10-02T12:00:00+01:00"
    },
    "classification": {
      "description": "Refuse and waste related services",
      "id": "90500000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Tender Document 4 \u0027Key Performance Indicators\u0027 attached to this Notice.\nWhere performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial\nPlan for the approval of Southside Housing Association.\nFailure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Contract applies to gardens, backcourts and public spaces of tenement flats, modern flats and multi-storey flats along with car parks, private roads, private footpaths and bin lanes belonging to Southside Housing Association within the areas of Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands.  , Glasgow. (refer tender Document 1). The Contract term will be for an initial 2 year period with optional annual 1+1+1 12 month extensions up to a maximum contract duration of five years overall.\nThe bulk uplift services will be provided seven days a week during normal working hours 52 weeks of the year. The Contractor will be required to complete each Bulk Uplift order (disposing to a Glasgow City Council recycling centre) within 10 calendar days of notification by Southside Housing Association or the date that the Contractor identifies the requirement for a bulk uplift during their weekly drive around of Southside Housing Association\u2019s estates.  It is anticipated that orders for bulk uplifts will be issued by Southside Housing Association Monday-Friday during the Contract and Southside Housing Association will not issue orders to the Contractor on a Saturday or Sunday.  However, the Contractor will be permitted to undertake the bulk uplift service during normal working hours seven days per week. Although Southside Housing Association require each order for a bulk uplift to be completed within 10 calendar days, the Contractor will be responsible for managing their resources, including public or other holidays of the operatives engaged during the Contract, to ensure each order is completed within the 10 calendar day period.\nThe Bulk Uplift service is currently delivered by the Estates Team of Southside Housing Association and will cease after 31st October 2025 when the Contractor successful in bidding for this opportunity commences the Contract.  Southside Housing Association do not envisage that any of their Estate Team employees currently providing the service will transfer employment to the Contractor successful in bidding for this opportunity and tender costs must be submitted on this basis that TUPE will not apply to the existing workforce.\nDetailed information on the requirements of Southside Housing Association for the Contract have been provided within Tender Document 2 (Activity Schedule) and Tender Document 3 (Form of Tender and Schedule of Works).\nThe anticipated cost per annum of the contract, excluding VAT, is 50000 to 60000 GBP.  Bidders are advised that this opportunity represents a different approach to delivering the bulk uplift service to customers of Southside Housing Association. The anticipated value included within this notice is an estimate, as the bulk uplift services sought by this notice represents a new approach to delivering the service to our customers.",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05923d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Refuse disposal and treatment",
            "id": "90510000",
            "scheme": "CPV"
          },
          {
            "description": "Refuse collection services",
            "id": "90511000",
            "scheme": "CPV"
          },
          {
            "description": "Urban solid-refuse collection services",
            "id": "90511100",
            "scheme": "CPV"
          },
          {
            "description": "Household-refuse collection services",
            "id": "90511200",
            "scheme": "CPV"
          },
          {
            "description": "Litter collection services",
            "id": "90511300",
            "scheme": "CPV"
          },
          {
            "description": "Non-hazardous refuse and waste treatment and disposal services",
            "id": "90513000",
            "scheme": "CPV"
          },
          {
            "description": "Household-refuse disposal services",
            "id": "90513100",
            "scheme": "CPV"
          },
          {
            "description": "Urban solid-refuse disposal services",
            "id": "90513200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "Glasgow, Scotland"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulation 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nSPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 50000 to 60000\nGBP (excluding VAT) per annum."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "2027 at the earliest if the optional 12 month extensions are not applied"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum \u0027general\u0027 yearly turnover of 120000 GBP for the last two years or have an average yearly turnover of a minimum of 120000 GBP for the last two years.\nWhere turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:\nEmployer\u0027s (Compulsory) Liability Insurance - 5,000,000 GBP\nPublic Liability Insurance - 5,000,000 GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Question 4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\nQuestion 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nQuestions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.\nQuestion 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2025-12-29T23:59:59Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-02T12:00:00+01:00"
    },
    "title": "Two Year Contract for Bulk Uplifts"
  }
}