LUV01377- Website and Content Management System

{
  "buyer": {
    "id": "GB-PPON-PPNM-4297-VLCH",
    "name": "University of Leicester"
  },
  "date": "2025-09-02T19:05:06+01:00",
  "id": "053341-2025",
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE1 7RH",
        "region": "UKF21",
        "streetAddress": "University Road, Leicester"
      },
      "contactPoint": {
        "email": "smam5@leicester.ac.uk",
        "name": "Sumaya Makda",
        "telephone": "+44 116 223 1457"
      },
      "details": {
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            "description": "Public authority - sub-central government",
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      "endDate": "2025-12-31T23:59:59+00:00"
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    "description": "The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University\u2019s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms.\nThe new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs.\nOperationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University\u2019s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development.\nThe project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition.\nThe University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation.\nThe University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.\nAll submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74\nTo view this notice, please click here: \nhttps://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=977601569",
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      {
        "datePublished": "2025-09-02T19:05:06+01:00",
        "description": "Tender notice on Find a Tender",
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        "id": "053341-2025",
        "noticeType": "UK4",
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    "enquiryPeriod": {
      "endDate": "2025-09-10T12:00:00+01:00"
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    "expressionOfInterestDeadline": "2025-10-01T12:00:00+01:00",
    "id": "LUV01377",
    "items": [
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        "additionalClassifications": [
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            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
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            "id": "48783000",
            "scheme": "CPV"
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    "legalBasis": {
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          "startDate": "2026-02-01T00:00:00+00:00"
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    "procedure": {
      "features": "The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.\nStage 1: Selection (Sifting Stage)\nSuppliers will be asked to complete a set of questions divided into:\n1)Appendix 1: PSQ- Procurement Specific Questionnaire (this document)\n2)Appendix 2:  \n\u2022Section 1- Functional Pass/Fail\n\u2022Section 2- Functional Scored- 100%\n\u2022Section 3- Non Functional Pass/Fail\nResponses to Sections 1 and 2 will be assessed on a pass/fail basis, unless stated otherwise. Failure to meet any mandatory requirement will result in exclusion from the process.\nResponses to Section 3 will be scored.\nAll questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification.\nDetailed instructions for completing each section are set out in the relevant Appendix. Please review these carefully, as failure to follow the guidance may render part or all of your response invalid.\nAt the end of this stage, the seven highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage.\nLate Submissions will not be accepted.\nStage 2: Invitation to Tender (ITT)\nThe shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow the published scoring methodology. The highest scoring tender will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers.\nClarification Periods\nTo ensure fairness and transparency, suppliers will have opportunities to raise clarification questions at both stages."
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    "title": "LUV01377- Website and Content Management System",
    "value": {
      "amount": 734000.0,
      "amountGross": 880000.0,
      "currency": "GBP"
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}