Buyer Name: Newcastle City Council
Buyer Address: Civic Centre, Newcastle Upon Tyne, UKC22, NE1 8QH, United Kingdom
Contact Email: corporate.procurement.team@newcastle.gov.uk
008809 - Schools Biometric EPOS & Nutritional Analysis Solution
Buyer Contact Info
Status
complete
complete
Procedure
open
open
Value
305123.25 GBP
305123.25 GBP
Published
03 Sep 2025, 09:47
03 Sep 2025, 09:47
Deadline
n/a
n/a
Contract Start
01 Sep 2025, 23:00
01 Sep 2025, 23:00
Contract End
31 Aug 2028, 22:59
31 Aug 2028, 22:59
Category
n/a
n/a
CPV
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
Region
n/a
n/a
Awarded To
CRB CUNNINGHAMS LIMITED, CIVICA UK LIMITED
CRB CUNNINGHAMS LIMITED, CIVICA UK LIMITED
Official Source
Open Find a Tender
Open Find a Tender
Description
Newcastle City Council (NCC) has a requirement for a Schools Biometric EPOS & Nutritional Analysis Solution. NCC's requirements have been split into to two Lots; Lot 1 - Electronic Catering Management and Payment System Lot 2 - Nutritional & Menu Management Software Solution It is noted that systems exist that incorporate both lot elements and providers can tender for one or both lots as an integrated system solution. NCC anticipates the Contract to be awarded by the end of May 2025 and the Solution to be fully implemented with Go-Live by August 2025.
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot 1 Status: complete
Lot 2 Status: complete
Documents
Document Description: Not published
Contracts
Contract Title: Lot 1 - Electronic Catering Management and Payment System
Contract Title: Lot 2 - Nutritional & Menu Management Software Solution
Raw Notice JSON
Expand raw payload
{
"awards": [
{
"id": "1",
"items": [
{
"additionalClassifications": [
{
"description": "Office and computing machinery, equipment and supplies except furniture and software packages",
"id": "30000000",
"scheme": "CPV"
},
{
"description": "Software package and information systems",
"id": "48000000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK"
}
],
"id": "1",
"relatedLot": "1"
}
],
"mainProcurementCategory": "goods",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-SC044087",
"name": "CRB CUNNINGHAMS LIMITED"
}
]
},
{
"id": "2",
"items": [
{
"additionalClassifications": [
{
"description": "IT services: consulting, software development, Internet and support",
"id": "72000000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK"
}
],
"id": "2",
"relatedLot": "2"
}
],
"mainProcurementCategory": "services",
"relatedLots": [
"2"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-01628868",
"name": "CIVICA UK LIMITED"
}
]
}
],
"buyer": {
"id": "GB-PPON-PBHM-6848-TWYG",
"name": "Newcastle City Council"
},
"contracts": [
{
"aboveThreshold": true,
"agreedMetrics": [
{
"id": "1",
"title": "N/A"
}
],
"awardID": "1",
"dateSigned": "2025-09-02T00:00:00+01:00",
"documents": [
{
"datePublished": "2025-09-03T10:47:53+01:00",
"description": "Contract details notice on Find a Tender",
"documentType": "contractNotice",
"format": "text/html",
"id": "053437-2025",
"noticeType": "UK7",
"url": "https://www.find-tender.service.gov.uk/Notice/053437-2025"
}
],
"hasRenewal": true,
"id": "1",
"period": {
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00",
"startDate": "2025-09-02T00:00:00+01:00"
},
"renewal": {
"description": "2 x 12 month options to extend"
},
"status": "active",
"title": "Lot 1 - Electronic Catering Management and Payment System",
"value": {
"amount": 305123.25,
"amountGross": 366147,
"currency": "GBP"
}
},
{
"aboveThreshold": true,
"agreedMetrics": [
{
"id": "1",
"title": "N/A"
}
],
"awardID": "2",
"dateSigned": "2025-09-02T00:00:00+01:00",
"documents": [
{
"datePublished": "2025-09-03T10:47:53+01:00",
"description": "Contract details notice on Find a Tender",
"documentType": "contractNotice",
"format": "text/html",
"id": "053437-2025",
"noticeType": "UK7",
"url": "https://www.find-tender.service.gov.uk/Notice/053437-2025"
}
],
"hasRenewal": true,
"id": "2",
"period": {
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00",
"startDate": "2025-09-02T00:00:00+01:00"
},
"renewal": {
"description": "2 x 12 month extensions"
},
"status": "active",
"title": "Lot 2 - Nutritional \u0026 Menu Management Software Solution",
"value": {
"amount": 207743.0,
"amountGross": 249291,
"currency": "GBP"
}
}
],
"date": "2025-09-03T10:47:53+01:00",
"id": "053437-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-04f8e9",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Newcastle Upon Tyne",
"postalCode": "NE1 8QH",
"region": "UKC22",
"streetAddress": "Civic Centre"
},
"contactPoint": {
"email": "corporate.procurement.team@newcastle.gov.uk"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "https://www.newcastle.gov.uk/"
},
"id": "GB-PPON-PBHM-6848-TWYG",
"identifier": {
"id": "PBHM-6848-TWYG",
"scheme": "GB-PPON"
},
"name": "Newcastle City Council",
"roles": [
"buyer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Bilston Glen",
"postalCode": "EH20 9LZ",
"region": "UKM73",
"streetAddress": "32 Dryden Road, Units 1-9, Loanhead"
},
"contactPoint": {
"email": "info@crbcunninghams.co.uk"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "sme",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-COH-SC044087",
"identifier": {
"id": "SC044087",
"scheme": "GB-COH"
},
"name": "CRB CUNNINGHAMS LIMITED",
"roles": [
"supplier"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "London",
"postalCode": "SE1 9LQ",
"region": "UKI44",
"streetAddress": "Southbank Central, 30 Stamford Street"
},
"contactPoint": {
"email": "bidsupport@civica.com"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "large",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-COH-01628868",
"identifier": {
"id": "01628868",
"scheme": "GB-COH"
},
"name": "CIVICA UK LIMITED",
"roles": [
"supplier"
]
}
],
"tag": [
"award",
"contract"
],
"tender": {
"description": "Newcastle City Council (NCC) has a requirement for a Schools Biometric EPOS \u0026 Nutritional Analysis Solution. NCC\u0027s requirements have been split into to two Lots;\nLot 1 - Electronic Catering Management and Payment System\nLot 2 - Nutritional \u0026 Menu Management Software Solution\nIt is noted that systems exist that incorporate both lot elements and providers can tender for one or both lots as an integrated system solution. NCC anticipates the Contract to be awarded by the end of May 2025 and the Solution to be fully implemented with Go-Live by August 2025.",
"documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
}
],
"id": "008809",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"id": "1",
"status": "complete"
},
{
"id": "2",
"status": "complete"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "complete",
"title": "008809 - Schools Biometric EPOS \u0026 Nutritional Analysis Solution"
}
}