IRM24/7697 The Supply of HVAC Spares

{
  "buyer": {
    "id": "GB-PPON-PHVX-4316-ZVGZ",
    "name": "Ministry of Defence"
  },
  "date": "2025-09-03T13:48:00+01:00",
  "id": "053540-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05932b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Telford",
        "postalCode": "TF2 8JT",
        "region": "UKG21",
        "streetAddress": "B15 Donnington"
      },
      "contactPoint": {
        "email": "Dorota.Bilinska-Powroznik@babcockinternational.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.contracts.mod.uk"
      },
      "id": "GB-PPON-PHVX-4316-ZVGZ",
      "identifier": {
        "id": "PHVX-4316-ZVGZ",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-12T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence (\"the Authority\") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares.\nCPV codes applicable to this contract are:\n42512500 - Parts of air-conditioning machines\nThis Framework Agreement includes 69 items identified as being in scope.\nThe contract value : \u00a3700,000.00\nAll items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards.\nAll items must be supplied compliant to the MPN on CSIS where drawings do not exist.\nBabcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award.         \nThe resulting Framework Agreement  shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance.\nThe Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender.\nNo business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.\nExpressions of interest to participate in this requirement are to be submitted on the Defence Sourcing\nPortal (DSP) by completing the Procurement Specific Questionnaire (PSQ).\nThe PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion.\nContract name: IRM24/7697\nRisk Assessment Ref: RAR-250729B11\nCyber Risk Profile: N/A",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-03T13:48:00+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "053540-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/053540-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-15T16:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-03T16:00:00+01:00",
    "id": "ocds-h6vhtk-05932b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Parts of air-conditioning machines",
            "id": "42512500",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Comercial",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Technical Capability",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-11T23:59:59+00:00",
          "startDate": "2026-01-12T00:00:00+00:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process:\nThe Procurement Specific Questionnaire  (PSQ)\nAssessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation.\nDown Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage.\nInvitation to Tender (ITT)\nShortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender.\nTender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers.\nClarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process.\nEvaluation and Award Criteria\nFramework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider:\nPricing and supply details for the items as specified in the tender.\nResponses to the Technical Capability Questions:\n-Supply Chain Management\n- Contract Coverage\n- Controlling Lead Times\n- Managing Availability\n- Delivery Excellence\n- Counterfeit Management\n- Obsolescence\nBabcock Land Defence Limited reserve the right to add further items of a similar nature to the\nFramework Agreement post award, following Request for Quotations (RFQ)."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "defenceSecurity"
    ],
    "status": "active",
    "submissionMethodDetails": "https://contracts.mod.uk/\nTender must be submitted electronically via the Defence Sourcing Portal (DSP) by date and time. The Authority reserves the right to reject any Tender received after the stated date and time. \nHard copy, paper or delivered digital Tenders (e.g. email, DVD) at OFFICIAL SENSITIVE classification are no longer required and will not be accepted by the Authority. \nTenderers are required to submit an electronic online Tender in response to ITT IRM24/7697",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Prices must be Firm for the first 12 Months with a Variation of Price clause being applied for Years 2 to 3.\nAs this is a Single Operator Framework Agreement no further selection process for the award of contracts is applicable.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "IRM24/7697 The Supply of HVAC Spares",
    "value": {
      "amount": 700000,
      "amountGross": 840000,
      "currency": "GBP"
    }
  }
}