2025 - National Grid - Establishing a Dynamic Market for Outsourced Functional Services

{
  "buyer": {
    "id": "GB-COH-04508773",
    "name": "NATIONAL GRID UK LIMITED"
  },
  "date": "2025-09-03T16:30:34+01:00",
  "id": "053666-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05937d",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PGTR-4481-CJPQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC2N 5EH",
        "region": "UKI32",
        "streetAddress": "1-3 Strand"
      },
      "contactPoint": {
        "email": "andrew.gill@nationalgrid.com",
        "name": "Andrew Gill"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.nationalgrid.com/"
      },
      "id": "GB-COH-04508773",
      "identifier": {
        "id": "04508773",
        "scheme": "GB-COH"
      },
      "name": "NATIONAL GRID UK LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "communication": {
      "futureNoticeRecipients": "Members only"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "This notice concerns a Qualifying Utilities Dynamic Market (QUDM) within the meaning of sections 34 to 40 of the Procurement Act 2023 which allows all entities within the NG group to select suppliers for invitation to tender or negotiation. \nOnly members of the market, or part of the market, will be notified of a future intention to award a contract by reference to suppliers\u0027 membership of the market, or part of the market, and provided with a tender notice in accordance with section 40(1) and (2) of the PA23.\nThis QUDM is established by National Grid UK Ltd and may be used by National Grid UK Ltd and any other company listed under its corporate registrations, as published at https://www.nationalgrid.com/about-us/corporate-registrations, including any future additions to that list, provided they are engaged in utility activities as defined under the Procurement Act 2023.\nThis market is open-ended.\nProcedure overview\nCompetitive flexible procedure may be used; negotiation may be conducted; award criteria may be refined between tender stages; there may be minimum/maximum suppliers per event; associated tender documents will be issued via NG\u0027s e-sourcing portal at event launch.\nThis QUDM is for a wide range of services (and, where applicable, supporting goods and works) to provide and support Functional Services (FS), including but not limited to: \n1.\tRecord to Report (R2R)\n2.\tSource to Pay (S2P) \n3.\tJoin to Leave (J2L) \n4.\tOrder to Cash (O2C)\n5.\tAudit \u0026 SOX Compliance\n6.\tERP Security \n7.\tOther emerging scope including, but not limited to, Data and Analytics, Learning Services, Procurement and IT Services.\n8.\tTechnology-driven transformation capability leveraging automation, AI analytics and lean process re-engineering\nThe precise delivery model will be developed and confirmed by the relevant NG group entity for each procurement event, on an event-by-event basis, and may include outsourcing, global support and other modes of delivery depending on the requirement.\nNational Grid intends to launch a tender utilising this QUDM in October 2025.  \nTo allow reasonable time to review applications, you must register no later than 2pm London on Wednesday, September 17th 2025 and submit a fully completed membership application via National Grid\u0027s eSourcing system no later than 2pm London on Friday, September 26th 2025. \nTo complete a membership application, you must first register at https://forms.office.com/r/Ewb4b8VX7A",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Registration is available at https://forms.office.com/r/Ewb4b8VX7A\nDocuments directly relating to this dynamic market are only available from National Grid\u0027s eSourcing system (https://supplier.ariba.com ) after successful registration.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://forms.office.com/r/Ewb4b8VX7A"
      },
      {
        "description": "20250818 Project Glossary for Participants in Functional Services QUDM",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4796",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4796"
      },
      {
        "description": "20250903 Copy of BPO QUDM Questionnaire_v5",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4798",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4798"
      },
      {
        "datePublished": "2025-09-03T16:30:34+01:00",
        "description": "Dynamic market intention notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "053666-2025",
        "noticeType": "UK13",
        "url": "https://www.find-tender.service.gov.uk/Notice/053666-2025"
      }
    ],
    "id": "WS5328291640",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Real estate services",
            "id": "70000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Administration, defence and social security services",
            "id": "75000000",
            "scheme": "CPV"
          },
          {
            "description": "Business services: law, marketing, consulting, recruitment, printing and security",
            "id": "79000000",
            "scheme": "CPV"
          },
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Suppliers must demonstrate legal and financial capacity and technical ability proportionate to the Functional Services in scope. \nCapabilities include: appropriate financial standing, relevant experience delivering comparable services, competent key staff and evidence of commitment/ability to obtain insurances prior to contract commencement.",
              "type": "economic",
              "verificationMethod": "We will verify using document checks (including financial checks), references and, where proportionate to risk and value, targeted audits."
            },
            {
              "description": "Suppliers must demonstrate legal and financial capacity and technical ability proportionate to the Functional Services in scope. \nCapabilities include: appropriate financial standing, relevant experience delivering comparable services, competent key staff and evidence of commitment/ability to obtain insurances prior to contract commencement.",
              "type": "technical",
              "verificationMethod": "We will verify using document checks (including financial checks), references and, where proportionate to risk and value, targeted audits."
            }
          ]
        },
        "status": "active"
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "There are no fees charged to suppliers to participate in Qualified Utilities Dynamic Market, however each Participant shall be solely responsible for all the costs it incurs in the preparation and submission of its response up to and including the award of any contract by National Grid. \nThis shall also be deemed to cover the cost of attending any pre or post Tender meetings and dialogue and, should a Participant be successful, the preparation of contract documents. \nNational Grid shall in no event be responsible or liable for any such costs regardless of the conduct or outcome of the bidding process, and in this respect, the Participant shall have no recourse to National Grid.",
        "id": "ocds-h6vhtk-05937d",
        "type": [
          "submission"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Dynamic market",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "To complete a membership application, you must first register at https://forms.office.com/r/Ewb4b8VX7A and once registered, complete the membership questionnaire using National Grid\u0027s eSourcing system at https://supplier.ariba.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "dynamicPurchasingSystem": {
        "status": "pending"
      },
      "frameworkAgreement": {
        "buyerClassificationRestrictions": [
          {
            "id": "utilities"
          }
        ],
        "period": {
          "durationInDays": "1e9999",
          "startDate": "2025-09-03T23:59:59+01:00"
        },
        "type": "closed"
      },
      "hasDynamicPurchasingSystem": true
    },
    "tenderPeriod": {
      "durationInDays": "1e9999"
    },
    "title": "2025 - National Grid - Establishing a Dynamic Market for Outsourced Functional Services"
  }
}