Mole Valley District Council - Inventory Services

{
  "buyer": {
    "id": "GB-PPON-PLXW-3796-VTMW",
    "name": "Mole Valley District Council"
  },
  "date": "2025-09-05T14:27:53+01:00",
  "id": "054331-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05950e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Dorking",
        "postalCode": "RH4 1SJ",
        "region": "UKJ26",
        "streetAddress": "Pippbrook "
      },
      "contactPoint": {
        "email": "procurement@horsham.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.molevalley.gov.uk"
      },
      "id": "GB-PPON-PLXW-3796-VTMW",
      "identifier": {
        "id": "PLXW-3796-VTMW",
        "scheme": "GB-PPON"
      },
      "name": "Mole Valley District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Mole Valley District Council (MVDC) would like to contract with a sole supplier for the provision of an Inventory and a check-in, check out service for households provided with accommodation through the Council\u2019s Private Rented Scheme. This service will be on a call off basis. \nThis contract is for a sole service provider for the duration of the contract who, when requested, will undertake to provide an Inventory service within the timescale required by the Council. In the event that the successful supplier is not available to provide the services when required, the Council reserves the right to use an alternative supplier for each individual inventory examination that the successful supplier cannot deliver. \nThe contract will last for an initial period of 3 years, commencing on 22nd November 2025, with the option for a single year\u0027s extension. Any extension will be at the Council\u2019s discretion.",
    "documents": [
      {
        "datePublished": "2025-09-05T14:27:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "054331-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/054331-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-16T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-05950e",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Accommodation management services",
            "id": "98341100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ26"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "40% Price / 60% Quality"
        },
        "contractPeriod": {
          "endDate": "2028-11-21T23:59:59+00:00",
          "maxExtentDate": "2029-11-21T23:59:59+00:00",
          "startDate": "2025-11-22T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "One option to extend for 12 months only."
        },
        "status": "active",
        "value": {
          "amount": 45000,
          "amountGross": 54000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "How to obtain the Tender Documents  \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting \u2018View Details\u2019 on the relevant tender advert and clicking the \u2018Express Interest\u2019 tab. Once in the tender there are five tabs, namely \u2018Tender\u2019, \u2018ITT \u2013 documents\u2019, \u2018Correspondence\u2019, \u2018Clarifications\u2019 and \u2018History\u2019.  \nSelect the 2nd tab (ITT - documents) where you will find useful information under \u2018Tender Details\u2019. Continue to scroll down to the heading \u2018Tender Documents Received\u2019 where you will be able to view / download the documents. Please download all the documents and read very carefully.  \nOpting In and Opting Out  \nPlease note you are required to \u2018Opt In\u2019 before you can access the \u2018My tender Return\u2019 to start populating your response.  \nThe \u2018Opt Out\u2019 functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.  \nYou can choose to \u2018Opt In\u2019 at any time during the tender process if you initially decided to \u2018Opt Out\u2019.  \nFurther Guidance  \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the \u2018Help\u2019 or \u2018Information for Suppliers\u2019 buttons.  \nReceiving Notification Emails  \nTo ensure you receive email alerts and notifications from our system, please add the email domain \u0027@in-tendorganiser.co.uk\u0027  to your Safe Senders list.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
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    "tenderPeriod": {
      "endDate": "2025-09-26T12:00:00+01:00"
    },
    "title": "Mole Valley District Council - Inventory Services",
    "value": {
      "amount": 45000,
      "amountGross": 54000,
      "currency": "GBP"
    }
  }
}