TD2289 - Electrical Maintenance Services

{
  "buyer": {
    "id": "GB-PPON-PQVM-1383-ZBXP",
    "name": "Derby City Council"
  },
  "date": "2025-09-08T09:06:50+01:00",
  "id": "054491-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0594a5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "region": "UKF11",
        "streetAddress": "The Council House - Corporation Street"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.derby.gov.uk/"
      },
      "id": "GB-PPON-PQVM-1383-ZBXP",
      "identifier": {
        "id": "PQVM-1383-ZBXP",
        "scheme": "GB-PPON"
      },
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Links for LGR information",
        "id": "054491-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-11-10T23:59:59Z"
    },
    "description": "Derby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services.\nThe procurement process adopted by the Council is based on the \u0027Open\u0027 tendering procedure as detailed in the Procurement Act 2023 (the \"Act\") and the Procurement Regulations 2024 (the \"Regulations\".)\nThe initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028. There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.\nPlease note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.\nThe deadline to submit clarification questions is 12:00 Friday 19th September 2025.\nThe deadline for returns is 12:00 on Wednesday 8th October 2025.\nDocuments are available at www.eastmidstenders.org\n(https://www.eastmidstenders.org)\nPlease search for TD2289 or DN789442.\nPlease note: we will only accept expressions of interest through the e-tendering system.\nLocal Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups.\nAs set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is \u00a3580,000, comprises of two components:\ni)\tThe core contract value, estimated at \u00a3580,000, based on known current service requirements\nii)\tAn additional estimated value of \u00a31,160,000 to reflect potential future changes in service scope or volume linked to LGR.\nFurther details on the LGR can be found by accessing this link: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates  and https://www.derby.gov.uk/",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "http://www.eastmidstenders.org"
      },
      {
        "datePublished": "2025-09-08T09:06:50+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "054491-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/054491-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-19T12:00:00+01:00"
    },
    "id": "TD2289",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of electrical building installations",
            "id": "50711000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Bidders must complete and pass the Selection Questionnaire (SQ) on-line.\nThe award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality and financial criteria as set out below:\n\u2022 Price - 40\n\u2022 Quality - 60\nFurther information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/",
              "name": "Quality / Price",
              "type": "quality"
            }
          ],
          "weightingDescription": "Bidders must complete and pass the Selection Questionnaire (SQ) on-line.\nThe award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality and financial criteria as set out below:\n\u2022 Price - 40\n\u2022 Quality - 60\nFurther information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/"
        },
        "contractPeriod": {
          "endDate": "2028-01-29T23:59:59Z",
          "maxExtentDate": "2031-01-30T23:59:59Z",
          "startDate": "2026-01-30T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years."
        },
        "status": "active",
        "value": {
          "amount": 580000,
          "amountGross": 696000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.\nThe deadline to submit clarification questions is 12:00 Friday 19th September 2025.\nThe deadline for returns is 12:00 on Wednesday 8th October 2025.\nDocuments are available at www.eastmidstenders.org\n(https://www.eastmidstenders.org)\nPlease search for TD2289 or DN789442.\nPlease note: we will only accept expressions of interest through the e-tendering system.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-08T12:00:00+01:00"
    },
    "title": "TD2289 - Electrical Maintenance Services",
    "value": {
      "amount": 580000,
      "amountGross": 696000,
      "currency": "GBP"
    }
  }
}