Portsmouth International Port - Gantry Digital Screens and Large Media Screen

{
  "buyer": {
    "id": "GB-PPON-PCNL-5714-PRZV",
    "name": "Portsmouth City Council"
  },
  "date": "2025-09-10T17:32:25+01:00",
  "id": "055604-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05583c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Portsmouth",
        "postalCode": "PO1 2AL",
        "region": "UKJ31",
        "streetAddress": "Civic Offices, Guildhall Square"
      },
      "contactPoint": {
        "email": "procurement@portsmouthcc.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PCNL-5714-PRZV",
      "identifier": {
        "id": "PCNL-5714-PRZV",
        "scheme": "GB-PPON"
      },
      "name": "Portsmouth City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-14T23:59:59Z"
    },
    "description": "Portsmouth City Council (\u0027the council\u0027) is inviting tenders from suitably qualified suppliers to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port.\nThe Port is seeking a supplier who can meet the requirements set out the Scope of Requirements to:\n\uf0a7\tProvide and install the screens and software.  \n\uf0a7\tRemove and dispose of the current screens and associated cabling and containment.\n\uf0a7\tDeliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.\n\uf0a7\tDeliver ongoing support for the software, which includes a helpdesk.\n\uf0a7\tProvide appropriate training sessionsfor the software users. \nThe installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. \nA one-off contract value of a maximum of \u00a3200,000 is available for the supply, installation and commissioning of the solution. \nThe software and hardware support and maintenance contract has a maximum value of up to \u00a3200,000 over the life of the contract.\nSuppliers may submit a maximum of three bids in order to present different options in respect of technical solutions, support, programme, price points etc. \nSuppliers who choose to submit multiple options must submit one fully complete base tender, which should be clearly identified, and this can be cross referenced for any additional options put forward in order to streamline bid preparation and evaluation activities. \nSuppliers must ensure that the base tender response and any subsequent options are clearly identified in both the Quality question responses and the Pricing Assessments.\nThe base tender and additional options will be evaluated on a standalone basis with each option assessed against the evaluation methodology and scoring criteria stated within the ITT.\nThe procurement timetable for this project is set out below, while the council does not intend to depart from it, it reserves the right to do so at any time:\nProcurement documents issued 10th September 2025\nDeadline for clarification 1st October 2025 @12:00\nTender return deadline 10th October 2025 @12:00\nEvaluation of tenders completed\t24th October 2025\nDemonstrations\t3rd - 5th November 2025\nEvaluation of tenders completed\t6th November 2025\nContract Award Notice \u0026 Assessment Summaries published\t14th November 2025\nStandstill period \t14th - 26th November 2025\nContract award\t27th November 2025\nMobilisation\t01st December 2025 - 9th March 2026\nFull details can be found in the tender documents that are all uploaded and available on our In-tend system. https://in-tendhost.co.uk/portsmouthcc/aspx/home",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home"
      },
      {
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home"
      },
      {
        "datePublished": "2025-09-10T17:32:25+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "055604-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/055604-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05583c",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Television and audio-visual equipment",
            "id": "32320000",
            "scheme": "CPV"
          },
          {
            "description": "Communication and multimedia software package",
            "id": "48500000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of audio-visual and optical equipment",
            "id": "50340000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of radio, television, sound and video equipment",
            "id": "51310000",
            "scheme": "CPV"
          },
          {
            "description": "Helpdesk and support services",
            "id": "72253000",
            "scheme": "CPV"
          },
          {
            "description": "Computer-user familiarisation and training services",
            "id": "80533000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "A fully managed service of the hardware and software is required to reduce the administrative burden. This decision was communicated to the market during the preliminary market engagement exercise and no concerns were raised."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Overall solution",
              "numbers": [
                {
                  "number": 37,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Implementation and Ongoing Support",
              "numbers": [
                {
                  "number": 23,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Supply \u0026 Installation",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Support \u0026 Maintenance",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-08T23:59:59Z",
          "maxExtentDate": "2036-03-08T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly."
        },
        "renewal": {
          "description": "The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years."
        },
        "status": "active",
        "value": {
          "amountGross": 800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "The council is using the Competitive Flexible Procedure for the procurement of this contract. \nThe procedure will include for a demonstration stage as described in the procurement documentation.\nThe procedure may include for a preferred supplier stage for the purposes of negotiating contractual terms if the need arises. This will not be used to change the outcome of the procurement process or to distort competition. \nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contract."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-11-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-10T12:00:00+01:00"
    },
    "title": "Portsmouth International Port - Gantry Digital Screens and Large Media Screen",
    "value": {
      "amountGross": 800000,
      "currency": "GBP"
    }
  }
}