Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate

{
  "awards": [
    {
      "id": "056007-2025-GCC006165CPU-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-160671",
          "name": "Caffia Coffee Group"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 6
      },
      {
        "id": "2",
        "measure": "smeBids",
        "relatedLot": "1",
        "value": 6
      },
      {
        "id": "3",
        "measure": "foreignBidsFromEU",
        "relatedLot": "1",
        "value": 6
      },
      {
        "id": "4",
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1",
        "value": 0
      },
      {
        "id": "5",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 6
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-116581",
    "name": "Glasgow City Council"
  },
  "contracts": [
    {
      "awardID": "056007-2025-GCC006165CPU-1",
      "dateSigned": "2025-09-11T00:00:00+01:00",
      "id": "056007-2025-GCC006165CPU-1",
      "status": "active",
      "value": {
        "amount": 18775,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-09-12T08:40:39+01:00",
  "description": "Contract value is estimated based on rates submitted. Actual contract value may be more or less than stated.\nEconomic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts\n(Scotland) Regulations 2015.\nFor SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; Bidders should hold the relevant certificates for Quality Assurance\nSchemes and Environmental Management Standards . If Bidders do not hold the relevant certificates, they will be required to respond to\nsupporting questions.\nBidders must complete Document Eight \u2013 Health and Safety Questionnaire and submit it with the tender submission (Only bidders who\npass the health and safety aspect shall be considered.\nFreedom of Information Act\nInformation on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).\nTenderers Amendments\nBidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this\noffer.\nPrompt Payment\nThe successful Supplier shall, as a condition of being awarded the tender, be required to demonstrate to the council\u0027s satisfaction that all funds due to the tenderer\u0027s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any.\nNon Collusion\nBidders will be required to complete the Non Collusion certificate.\nInsurance Mandate\nAll successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier\u2019s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.\nTerms and Conditions are located within the attachments area within the PCS Tender portal and are reference Document Two.\nAdditional information pertaining to this contract notice is contained in the Invitation to Tender Document One.\nBidders must ensure they read all the attachments available in the attachment area in line with this contract notice.\nThe buyer is using PCS-Tender to conduct this ITT exercise.\n(SC Ref:810041)",
  "id": "056007-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793417",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04ee5e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G2 1DU",
        "region": "UKM82",
        "streetAddress": "40 John Street"
      },
      "contactPoint": {
        "email": "caroline.dougan@glasgow.gov.uk",
        "name": "Caroline Dougan",
        "telephone": "+44 1412876845"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.glasgow.gov.uk"
      },
      "id": "GB-FTS-116581",
      "identifier": {
        "legalName": "Glasgow City Council"
      },
      "name": "Glasgow City Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "FALKIRK",
        "postalCode": "FK2 7HS",
        "region": "UK",
        "streetAddress": "Lomond House, 25A Russel Street"
      },
      "contactPoint": {
        "email": "p.mcmanus@caffia.com",
        "telephone": "+44 7557800035"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-160671",
      "identifier": {
        "legalName": "Caffia Coffee Group"
      },
      "name": "Caffia Coffee Group",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "PO Box 23 1 Carlton Place"
      },
      "contactPoint": {
        "email": "glasgow@scotcourts.gov.uk"
      },
      "id": "GB-FTS-1043",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Non-alcoholic beverages",
      "id": "15980000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows -\n(i)\tFood Safety Act 1990\n(ii)\tThe Food Hygiene (Scotland) Regulations 2006\n(iii)\tThe General Food Regulations 2004\n(iv)\tThe Food Information (Scotland) Regulations 2014 as amended\nThe compliant Regulated specification for the soluble hot chocolate is detailed below-\nThe hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f).\nConsumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below:\nLower fat milk drinks containing no more than 0.5g of free sugar per 100ml\nNo more than 5g of total sugar per 100ml\nNo more than 1.8g of total fat per 100ml\nPlease note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.",
    "id": "GCC006165CPU",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Food, beverages, tobacco and related products",
            "id": "15000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "Glasgow area"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40",
              "name": "Sampling Tasting",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Project Implementation Plan",
              "type": "quality"
            },
            {
              "description": "14",
              "name": "Service Delivery - Roles and Responsibilities",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Service Delivery - Late deliveries",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Account Management",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Supply Chain Resilience",
              "type": "quality"
            },
            {
              "description": "9",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "15",
              "type": "price"
            }
          ]
        },
        "description": "The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows -\n(i)\tFood Safety Act 1990\n(ii)\tThe Food Hygiene (Scotland) Regulations 2006\n(iii)\tThe General Food Regulations 2004\n(iv)\tThe Food Information (Scotland) Regulations 2014 as amended\nThe compliant Regulated specification for the soluble hot chocolate is detailed below -\nThe hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f).\nConsumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below:\nLower fat milk drinks containing no more than 0.5g of free sugar per 100ml\nNo more than 5g of total sugar per 100ml\nNo more than 1.8g of total fat per 100ml\nPlease note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Substitution of Product (not additional)\nIf during the term of the contract, the successful Supplier is unable to continue to supply the exact item requested, the successful Supplier must inform the representative within the CPU via email, giving sound reason for their inability to do so.  The successful Supplier must provide the allergen and nutritional data sheet for proposed substitute item as any alternative product offered must be acceptable to the council.  The CPU member of staff will require to consult with the Senior Food Safety Advisor to receive confirmation that a substitute item can be accepted.\nFollowing confirmation of approved data sheet, the council will request samples to be provided in order to test. The alternative product must be of an equivalent-higher specification and be charged at the agreed contract price or less."
        },
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "Precise information on deadline(s) for review procedures-\nGlasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates\nconcerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice\nis sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last\nnotice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation\n86 of The Public Contract (Scotland) Regulations 2015 (\u201cthe Regulations\u201d). The Council is obliged to comply with the Regulations and any\neligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the\nCouncil, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council\nmust not enter into the contract unless the proceedings are determined, discontinued or disposed of;\nor the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further\nclarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own\nindependent legal advice when they consider appropriate to do so.\nVI.5)",
    "status": "complete",
    "title": "Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate"
  }
}