Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development

{
  "awards": [
    {
      "id": "056388-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-OC437669",
          "name": "Philip Pank Partnership LLP"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-150995",
    "name": "Dacorum Borough Council"
  },
  "contracts": [
    {
      "awardID": "056388-2025-1",
      "dateSigned": "2024-08-06T00:00:00+01:00",
      "id": "056388-2025-1",
      "status": "active",
      "value": {
        "amount": 208204,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-09-13T06:57:29+01:00",
  "id": "056388-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0599d6",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hemel Hempstead",
        "postalCode": "HP11DN",
        "region": "UKH23",
        "streetAddress": "The Forum, Marlowes"
      },
      "contactPoint": {
        "email": "Andrew.Linden@dacorum.gov.uk",
        "name": "Andrew Linden",
        "telephone": "+44 1442228263"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://dacorum.gov.uk"
      },
      "id": "GB-FTS-150995",
      "identifier": {
        "legalName": "Dacorum Borough Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "Dacorum Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "NW1 2EX",
        "region": "UKI3",
        "streetAddress": "113 Euston Street"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-COH-OC437669",
      "identifier": {
        "id": "OC437669",
        "legalName": "Philip Pank Partnership LLP",
        "scheme": "GB-COH"
      },
      "name": "Philip Pank Partnership LLP",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London"
      },
      "id": "GB-FTS-136",
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Construction consultancy services",
      "id": "71530000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Extension of the existing contract with Philip Pank Partnership LLP (PPP) for EA services due to:\n- Collapse of original contractor (Jarvis Contracting Ltd)\n- Emergency support provided by PPP\n- Continuity and specialist knowledge of the project",
    "id": "ocds-h6vhtk-0599d6",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKH23"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "In 2018, Dacorum Borough Council undertook a competitive procurement exercise to appoint an Employer\u0027s Agent (EA) for the Eastwick Row housing development, a scheme comprising 34 new apartments. Following the evaluation of 20 tenders, the contract was awarded to Philip Pank Partnership LLP (PPP) in September 2018 for a value of \u00a372,046 + VAT.\nThe EA was appointed to manage the building contract through to the end of the defects liability period. However, due to unforeseen circumstances-including the collapse of the original principal contractor, Jarvis Contracting Ltd, in March 2023-PPP was required to provide additional services beyond the original scope. These included liaising with the administrator and bondsman, preparing a full inventory of materials left on site, and supporting the procurement of a replacement contractor.\nGiven PPP\u0027s in-depth knowledge of the project and their continued involvement since the design stage, the Council determined that extending the existing contract represented the most expedient and value-for-money solution. A new contract value of \u00a3208,204 + VAT has been agreed, incorporating previously undrawn funds and additional fees for the extended scope of work.\nThis direct award is made under Regulation 32(2)(c) of the Public Contracts Regulations 2015, due to extreme urgency brought about by unforeseeable events. Re-tendering the EA role at this stage would risk significant delays and disruption to the project.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The contract has been awarded under Regulation 32(2)(c) of the Public Contracts Regulations 2015 due to extreme urgency brought about by unforeseeable events.\nDacorum Borough Council originally procured the Employers Agent (EA) services for the Eastwick Row housing development through a competitive tender in 2018, awarding the contract to Philip Pank Partnership LLP. The EA was appointed to manage the building contract through to the end of the defects liability period.\nIn March 2023, the principal contractor Jarvis Contracting Ltd. went into administration, creating an urgent need for continuity and additional EA support. PPP provided emergency services including liaising with the administrator, securing site materials, and preparing documentation for a new contractor appointment.\nGiven PPP\u0027s extensive knowledge of the project and their ongoing involvement since the design stage, re-tendering the EA role would have caused significant delays and risked non-compliance with the Council\u0027s Employers Requirements. The Council determined that extending the existing contract was the most expedient and value-for-money solution.\nThe revised contract value is \u00a3208,204 + VAT, incorporating previously undrawn funds and additional fees for the extended scope of work.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development"
  }
}