Yate Town Council Peg Hill Skatepark Refurbishment Project

{
  "buyer": {
    "id": "GB-PPON-PCRB-1116-HWGH",
    "name": "Yate Town Council"
  },
  "date": "2025-09-15T17:14:10+01:00",
  "id": "056728-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0545c1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS37 5PP",
        "region": "UKK12",
        "streetAddress": "Poole Court, Poole Court Drive, Yate,"
      },
      "contactPoint": {
        "email": "LCollier@yatetowncouncil.gov.uk",
        "name": "Leah Collier",
        "telephone": "+441454 866 506"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://yatetowncouncil.gov.uk/"
      },
      "id": "GB-PPON-PCRB-1116-HWGH",
      "identifier": {
        "id": "PCRB-1116-HWGH",
        "scheme": "GB-PPON"
      },
      "name": "Yate Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Yate Town Council is seeking to appoint a contractor to design and build the refurbishment of the existing Peg Hill Skatepark. The anticipated budget for this project is \u00a3450,000 excluding VAT; this value is inclusive of a 10% contingency budget (\u00a345,000).\nFull procurement description is included within the Peg Hill design brief, however, please find below the project priorities and design specification: \nThe Peg Hill Skate Park refurbishment seeks to achieve the following priorities:\na.\tProvide a 25year life cycle (minimum); \nb.\tUse of sustainable, hardwearing materials with long life cycles that are resistant to climate change (extreme wet/ heat) and anti-social behaviour; \nc.\tImproved health and safety, areas for weather shade, materials that are low heat conducting\nd.\tLow impact on the climate and planet, refurbishing/ reusing/ recycling as much as possible; using materials and practices that are sustainable e.g. low carbon footprint, chemical free, supportive of the local economy and local workforce; \ne.\tValue for public investment, a design with low maintenance and risk of repair;\nf.\tExpansion of inclusive features e.g. disability, neurodiversity, making space for girls;\ng.\tA design suitable for varying abilities and disciplines - beginner to advanced level users, for large and small wheels; \nh.\tRefurbishment works must commence on site in Spring 2026 and conclude by 30th September 2026. \nTenderers are asked to submit proposals for a refurbishment design of Peg Hill Skate Park that:\na.\tRespond to the priorities outlined in the public survey (Appendix 2, question 7.a within design brief and Project Priorities above.\nb.\tTakes place within the current footprint of the skatepark, making best use of the space available, and popular features that could be refurbished/ retained (designs should not include any equipment that requires planning permission, or that exceeds planning and/or safety restrictions, such as permitted development. If post contract signing, design revisions are required to meet planning and/or safety requirements, costs incurred will be the responsibility of the supplier, not Yate Town Council (as per the JCT Design \u0026 Build contract clause 2.17.1)\nc.\tRetains a below ground bowl feature, identified in a public survey as a high priority;\nd.\tIncorporates the most popular design features, identified in the phase 2 public survey (questions 6 and 7, appendix 2 within design brief). Suppliers may also wish to take inspiration from the skate parks identified in question 7, appendix 2 within design brief)\ne.\tEmphasises creativity and the importance of allowing for varying levels of interaction with the skateable features, to support varying levels of confidence and ability.\nThe site location and area for works is outlined within the design brief document.",
    "documents": [
      {
        "description": "Peg Hill Tender Opportunity",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5241",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5241"
      },
      {
        "description": "Peg Hill Design Brief",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5242",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5242"
      },
      {
        "description": "Form of Tender \u0026 Anti Collusion Certificate \u0026 Equalities and C\u0026P Declarations",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5243",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5243"
      },
      {
        "description": "Due Diligence \u0026 References Pack",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5245",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5245"
      },
      {
        "datePublished": "2025-09-15T17:14:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "056728-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/056728-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-05T23:59:59Z"
    },
    "id": "Play Areas and Properties - Skate Park",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Park and playground equipment",
            "id": "43325000",
            "scheme": "CPV"
          },
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Submitted proposals will be judged against the following criteria in equal weighting:\na.\tEngagement / play value: Schemes should include an explanation of the engagement value of each item of equipment/ design feature and describe how accessibility has been considered.\nb.\tDesign. Schemes will be assessed in respect of their suitability for the site, including proposed materials and the degree to which the existing features of the site are accommodated into the layout; and how the proposed scheme enhances the wider space and local environment.\nc.\tAccess and Inclusion. Designs that maximise opportunities for enjoyment and engagement, for a wide range of users, including those with varying abilities, neurodiverse characteristics, and confidence levels.\nd.\tCost/ Budget Management Whilst the budget is set, the contractor\u0027s designed portion will need to exhibit value for money. Ongoing and long-term replacement costs will be considered.\ne.\tSustainability. Including value return on investment, lifecycle of products/services, choice of materials, quality of materials, methods that minimise adverse effect on the environment, while maximising opportunities for engagement with the surrounding environment and community. \nf.\tPrevious Project Experience: The supplier\u0027s ability to deliver projects of similar scale and value, the suppliers refurbishment experience, the suppliers management and communication approach considers the view and idea of the community and client, positive references from previous clients.\ng.\tApproach and programme: timeline for installation that takes place during spring / summer 2026. Consideration is given for minimal disruption to use of the area during peak user times."
        },
        "contractPeriod": {
          "endDate": "2026-09-30T23:59:59+01:00",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Opportunities to extend the play value of the project."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 450000,
          "amountGross": 540000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "How to tender: \nPlease review the attached Peg Hill Design Brief Document and return the following documents as part of your tender submission:\n\u2022\tSigned Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration;\n\u2022\tCompleted Due Diligence \u0026 Reference Pack and any required documents;\n\u2022\tInformation outlined in section 7 Contractors Submission within the Peg hill Design Brief Document.\nNB* Financial checks may be undertaken on selected contractors, prior to appointment, depending on contract value.\nIt is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.\nTenders will be assessed as detailed within the \"Award Criteria\" section of the published tender notice. The Town Council is not obliged to accept the lowest or any tender.\nTender Timelines:\nThe tender opportunity will open on Monday 15th September 2025 and run until noon on Friday 14th November 2025.\nThe decision process and key dates will then be as follows:\n\u2022\tAll tenders will be opened and reviewed within 7 days of 14th November 2025;\n\u2022\tWe may contact you at this point if we have any queries about your tender or require any clarification;\n\u2022\tTenders will be reviewed, with suppliers shortlisted by 30th November 2025;\n\u2022\tShortlisted suppliers may be asked to attend a Community Networking event (in person) to workshop their proposals with residents, on the 13th of December 2025;\n\u2022\tConditional appointment of a contractor, subject to satisfactory due diligence by 30th December 2025.\nWe will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible.\nPlease return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on Friday 14th November 2025\nPlease get in touch with the Project Manager directly should you have any questions regarding the details of the tender, questions regarding the tender can be accepted until 5th of November 2025. My email address is LCollier@yatetowncouncil.gov.uk \nPlease ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered. \nIf you want confirmation that your tender has been received safely, please request this within your tender submission email and we will respond to confirm. Or alternatively please call our office (phone number below), please note the Project Manager does not have access to the tender submission email address. \nYate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP \nTel: 01454 866506 \nWebsite: www.yatetowncouncil.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-11-14T12:00:00Z"
    },
    "title": "Yate Town Council Peg Hill Skatepark Refurbishment Project",
    "value": {
      "amount": 450000,
      "amountGross": 540000,
      "currency": "GBP"
    }
  }
}