Selective Licencing Services for Great Yarmouth Borough Council

{
  "buyer": {
    "id": "GB-PPON-PXDC-1245-VQNQ",
    "name": "Great Yarmouth Borough Council"
  },
  "date": "2025-09-16T09:26:07+01:00",
  "id": "056787-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059452",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Great Yarmouth",
        "postalCode": "NR30 2QF",
        "region": "UKH15",
        "streetAddress": "Town Hall"
      },
      "contactPoint": {
        "email": "procurement@eastsuffolk.gov.uk",
        "name": "Richard Hill"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - sub-central government",
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        "url": "http://www.great-yarmouth.gov.uk"
      },
      "id": "GB-PPON-PXDC-1245-VQNQ",
      "identifier": {
        "id": "PXDC-1245-VQNQ",
        "scheme": "GB-PPON"
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      "name": "Great Yarmouth Borough Council",
      "roles": [
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lowestoft",
        "postalCode": "NR33 0EQ",
        "region": "UKH14",
        "streetAddress": "Riverside, 4 Canning Road"
      },
      "contactPoint": {
        "email": "procurement@eastsuffolk.gov.uk",
        "name": "Richard Hill"
      },
      "details": {
        "url": "http://www.eastsuffolk.gov.uk"
      },
      "id": "GB-PPON-PLPP-1174-BHLX",
      "identifier": {
        "id": "PLPP-1174-BHLX",
        "scheme": "GB-PPON"
      },
      "name": "East Suffolk Council",
      "roleDetails": "Procurement Lead",
      "roles": [
        "procuringEntity",
        "processContactPoint"
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    }
  ],
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  "tender": {
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    "awardPeriod": {
      "endDate": "2025-11-06T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "30 days payments terms/ Full details in the tender documents."
    },
    "description": "GYBC are looking to procure services to manage all applications for selective licensing for the full five-year period of the scheme.  It is estimated that up to 5,000 applications will be received during the initial 3-month application period with a further 500 applications received during the scheme arising from changes in ownership, new entrants to the market etc.\nThe services required have been divided into two lots, and suppliers may quote for one, or both lots. \nIf different suppliers are appointed across both lots, GYBC will be the single point of contact between each supplier and both lots will be completely seperate (unless one supplier is awarded both lots). \nLots \u0026 Scope of Services\nLot 1 \u2013 Licence Administration Process - managing the application process with ongoing annual compliance checking for certification during the life of the scheme. \nLot 2 - Inspection, Reporting \u0026 Compliance Monitoring  - Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.\nFurther details are included in the attached Appendix C: Specification",
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        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/eastsuffolk/aspx/Home"
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      {
        "datePublished": "2025-09-16T09:26:07+01:00",
        "description": "Tender notice on Find a Tender",
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        "format": "text/html",
        "id": "056787-2025",
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    },
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    "items": [
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          {
            "description": "Database-management system",
            "id": "48612000",
            "scheme": "CPV"
          },
          {
            "description": "Data services",
            "id": "72300000",
            "scheme": "CPV"
          },
          {
            "description": "Administrative housing services",
            "id": "75123000",
            "scheme": "CPV"
          },
          {
            "description": "Collection agency services",
            "id": "79940000",
            "scheme": "CPV"
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          {
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            "id": "79993000",
            "scheme": "CPV"
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            "id": "79996000",
            "scheme": "CPV"
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        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
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          {
            "description": "Database-management system",
            "id": "48612000",
            "scheme": "CPV"
          },
          {
            "description": "Data services",
            "id": "72300000",
            "scheme": "CPV"
          },
          {
            "description": "Administrative housing services",
            "id": "75123000",
            "scheme": "CPV"
          },
          {
            "description": "Collection agency services",
            "id": "79940000",
            "scheme": "CPV"
          },
          {
            "description": "Building and facilities management services",
            "id": "79993000",
            "scheme": "CPV"
          },
          {
            "description": "Business organisation services",
            "id": "79996000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C."
        },
        "contractPeriod": {
          "endDate": "2029-03-01T23:59:59+00:00",
          "maxExtentDate": "2031-03-01T23:59:59+00:00",
          "startDate": "2026-03-02T00:00:00+00:00"
        },
        "description": "Managing the application process with ongoing annual compliance checking for certification during the life of the scheme.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1 year + 1 year optional extensions. If all extensions taken, total duration of contract will be 5 years. Subject to supplier performance."
        },
        "status": "active",
        "title": "Licence Administration Process ",
        "value": {
          "amount": 1450000,
          "amountGross": 1740000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C."
        },
        "contractPeriod": {
          "endDate": "2029-03-01T23:59:59+00:00",
          "maxExtentDate": "2031-03-01T23:59:59+00:00",
          "startDate": "2026-03-02T00:00:00+00:00"
        },
        "description": "Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "1 year + 1 year optional extensions. If all extensions taken, total duration of contract will be 5 years. Subject to supplier performance."
        },
        "status": "active",
        "title": "Inspection, Reporting \u0026 Compliance Monitoring",
        "value": {
          "amount": 1000000,
          "amountGross": 1200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "None at point of issuing of notice",
    "status": "active",
    "submissionMethodDetails": "Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: https://in-tendhost.co.uk/eastsuffolk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    },
    "tenderPeriod": {
      "endDate": "2025-10-13T12:00:00+01:00"
    },
    "title": "Selective Licencing Services for Great Yarmouth Borough Council",
    "value": {
      "amount": 2450000,
      "amountGross": 2940000,
      "currency": "GBP"
    }
  }
}