EEAST - Vehicle Spares & Parts

{
  "buyer": {
    "id": "GB-PPON-PBNZ-4155-WXBZ",
    "name": "East of England Ambulance Service NHS Trust"
  },
  "date": "2025-09-17T16:40:59+01:00",
  "id": "057481-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059c95",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Melbourn",
        "postalCode": "SG8 6EN",
        "region": "UKH12",
        "streetAddress": "Whiting Way"
      },
      "contactPoint": {
        "email": "tenders@eastamb.nhs.uk",
        "name": "Samantha King"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.eastamb.nhs.uk/"
      },
      "id": "GB-PPON-PBNZ-4155-WXBZ",
      "identifier": {
        "id": "PBNZ-4155-WXBZ",
        "scheme": "GB-PPON"
      },
      "name": "East of England Ambulance Service NHS Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Renewal of current service"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-06T23:59:59Z"
    },
    "description": "The East of England Ambulance Service NHS Trust (\u201cthe Contracting Authority\u201d) covers the six (6) Counties which make up the East of England \u2013 Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999-emergency service.  Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care.\nOur diverse area is spread over approximately 7,500 square miles and contains a mix of rural, coastal and urban areas; from Watford to Wisbech and Cromer to Canvey Island. Our services are tailored to meet the needs of each community\u2019s differing medical and environmental need.\nThe Contracting Authority employs more than 5,000 staff and 1,000 volunteers to deal with 1,384,547 (2023/24) emergency calls every year.  Staff and volunteers are trained and experienced in caring for patients in a variety of situations, ranging from life-threatening illness and injury to less serious situations such as falls in the home or patients with minor injuries.\nIn addition, the Contracting Authority handles more than 500,000 non-emergency patient journeys to and from routine hospital appointments.  Further information regarding the Authority can be obtained from www.eastamb.nhs.uk.\nThe Contracting Authority operates a fleet of approximately 1,200 vehicles in total, currently comprising 525 Accident \u0026 Emergency Dual-Staffed Ambulances, 70 Rapid Response Vehicles, 200 Patient Transport Services vehicles with the remainder being made up of around 405 support vehicles and business/ personal use cars. \nThe Contracting Authority\u2019s frontline fleet consists of Fiat Ducato DSA\u2019s, Ford Transits, MAN TGE\u2019s and Renault Masters. For the RRV, we currently have Skoda Enyaq\u2019s, Skoda Kodiaq\u2019s and VW Transporters. The PTS fleet consists of Vauxhall Movano, Peugeot Boxer, Renault Master minibuses and Ford Transits. This list is not exhaustive and may change during the contract period.\nThe Contracting Authority is seeking a Supplier for the supply and delivery of OEM, or equivalent, and aftermarket vehicle spare parts, materials, consumables and associated equipment to its eleven (11) workshops.\nThe Supplier will be required to supply and deliver the required vehicle parts at least twice a day (AM and PM) six (6) days a week and on Public Holidays during the site\u2019s operational hours, in an efficient and cost effective manner.\nThe Supplier will also provide stock management services through the utilisation of their own stock management system to analyse run rate of parts and provide sufficient holding of parts allocation.   \nThe Supplier may also be required to provide vehicle parts and spares to the eighteen (18) Make Ready Hubs stationed across the region\nThis tender will be a single \u2018lot\u2019 tender, covering the sites specified in Section 4. List of Premises (and any further new sites over the contract period).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-17T16:40:59+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "057481-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/057481-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-06T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-059c95",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Vehicle jacks, clutches and associated parts",
            "id": "34326000",
            "scheme": "CPV"
          },
          {
            "description": "Clutches and associated parts",
            "id": "34326100",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See invitation to tender documents",
              "name": "Technical Envelope",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See invitation to tender documents",
              "name": "Commercial Documents",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-09T23:59:59Z",
          "maxExtentDate": "2031-02-09T23:59:59Z",
          "startDate": "2026-02-10T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "3 year contract with the option to extend for 2 x further periods of 12 months"
        },
        "renewal": {
          "description": "3 year contract with the option to extend for 2 x further periods of 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 19000000.0,
          "amountGross": 22800000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-12-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-15T12:00:00+01:00"
    },
    "title": "EEAST - Vehicle Spares \u0026 Parts",
    "value": {
      "amount": 19000000.0,
      "amountGross": 22800000.0,
      "currency": "GBP"
    }
  }
}