Pinner Wood School Cleaning Tender

{
  "buyer": {
    "id": "GB-UKPRN-131577",
    "name": "Pinner Wood School"
  },
  "date": "2025-09-18T16:29:22+01:00",
  "id": "057859-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059d8d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pinner",
        "postalCode": "HA5 3RA",
        "region": "UKI74",
        "streetAddress": "Latimer Gardens"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-131577",
      "identifier": {
        "id": "131577",
        "scheme": "GB-UKPRN"
      },
      "name": "Pinner Wood School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "TUNBRIDGE WELLS",
        "postalCode": "TN1 1QU",
        "region": "UKJ46",
        "streetAddress": "16 Mount Pleasant"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Procurement Team",
        "telephone": "+441892251001"
      },
      "id": "GB-COH-13682273",
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "name": "Cohesion Consulting Ltd",
      "roleDetails": "Cohesion are managing the procurement on behalf of the school",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-14T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As per government guidelines"
    },
    "description": "Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean.\nThe School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. \nThe contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School\u2019s satisfaction and agreement on budgets and service levels. \nThe estimated turnover for the entire five-year duration is approximately \u00a3400,000\nThe contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder. \nThe procurement process follows a two stage \u2018Competitive Flexible\u2019 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. \nThe school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.",
    "documents": [
      {
        "accessDetails": "https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-18T16:29:22+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "057859-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/057859-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-13T13:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-13T13:00:00+01:00",
    "id": "ocds-h6vhtk-059d8d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "65% quality, 35% cost and all details are shown in the ITT Documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "65% quality, 35% cost and all details are shown in the ITT Documents."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract may be extended for up to two years based on satisfactory performance and mutual agreement"
        },
        "status": "active",
        "value": {
          "amount": 400000,
          "amountGross": 480000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "All details are available in the draft ITT. There will be a two stage process used with an initial Selection Questionnaire, followed by an ITT stage where an anticipated four bidders will be selected to tender."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "No risks identified",
    "status": "active",
    "submissionMethodDetails": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home is where documents are available free of charge and SQ returns are uploaded via the portal",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Pinner Wood School Cleaning Tender",
    "value": {
      "amount": 400000,
      "amountGross": 480000,
      "currency": "GBP"
    }
  }
}