E-Act Catering Tender

{
  "buyer": {
    "id": "GB-COH-06526376",
    "name": "E-ACT"
  },
  "date": "2025-09-19T11:59:01+01:00",
  "id": "058069-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059e09",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Kettering",
        "postalCode": "NN15 7HP",
        "region": "UKF25",
        "streetAddress": "The Orangery, 28 Headlands"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "CCL Procurement Team"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.e-act.org.uk"
      },
      "id": "GB-COH-06526376",
      "identifier": {
        "id": "06526376",
        "scheme": "GB-COH"
      },
      "name": "E-ACT",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Tunbridge Wells",
        "postalCode": "TN1 1QU",
        "region": "UKJ46",
        "streetAddress": "16 Mount Pleasant"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "CCL Procurement Team"
      },
      "details": {
        "url": "http://www.cohesionconsulting.co.uk"
      },
      "id": "GB-COH-13682273",
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "name": "Cohesion Consulting Limited",
      "roleDetails": "CCL are managing the tender on behalf of E-Act",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-27T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As per government guidelines."
    },
    "description": "E-ACT is a dynamic, successful and growing Multi Academy Trust with primary and secondary academies across London, Bristol, Daventry, Birmingham, Oldham and Sheffield. The Trust has grown to 37 academies, with more than 93% rated Good or Outstanding by Ofsted, and 100% of them achieving the highest grade for leadership and management. Recognised nationally, E-ACT was named MAT of the Year at the 2023 MAT Excellence Awards. Guided by their mantra of \"Opening Minds, Opening Doors,\" the Trust is committed to ensuring that disadvantaged students have equal opportunities to succeed and thrive.\nThe Trust is tendering its catering services in three Lots,  with a contract commencement date of 1st August 2026. Bidders are invited to submit proposals for individual Lots or multiple Lots collectively. The initial contract term will be three years, with a potential extension for a further two years (either 1+1 years or a single 2-year extension), subject to client satisfaction and mutual agreement on budgets and service levels. \nThe Trust is conducting the procurement through a two stage Competitive Flexible process under the Light Touch Regime. The process will begin with a Procurement Specific Questionnaire (PSQ) stage, followed by an Invitation to Tender (ITT) stage for shortlisted bidders. In line with the flexibility permitted under the Light Touch Regime, the Trust reserves the right to refine the award criteria during the process. Capital Investment is not required in bidders\u2019 proposals.\n\u2022\tLot One is London and Bucks, 9 academies and annual turnover circa \u00a31,102,445\n\u2022\tLot Two is Bristol 13 academies and annual turnover circa \u00a3613,800.\n\u2022\tLot Three is North and Midlands, 15 academies annual turnover circa \u00a31,674,600.\nThe new contract will reward maximising sales and FSM uptake through pro-active management, consistently high food quality and tangible contract support. The Trust and CCL expect the successful Contractor to guarantee their financial proposals and maintain excellent standards throughout the life of the contract. \nAt present, the Trust operates a \u2018price per meal\u2019 model for Free School Meals (FSM) in primaries and secondary academies, under which the Contractor only invoices for the food cost of the meal. All other sales are processed via cashless systems, with some sixth form caf\u00e9s use POS terminals for contactless payments. This process is currently under review.\nThe Trust requires a TUPE-compliant bid, including additional recommendations on service equipment, serving points, staffing levels and a bespoke food concept designed to drive sales and uptake.\nIn summary, the Trust must be convinced that bidders can deliver their promises, achieve their sales targets, deliver their service enhancements in full and provide ongoing support to the academies. Should the Trust not receive suitable bids, they reserve the right to cancel the procurement or revert to an \u2018insourced\u2019 solution. Any proposals for marketing and light equipment investment must comply with DFE guidelines.\nThe successful bidder will be expected to operate with a strong partnership, integrity and honesty.",
    "documents": [
      {
        "description": "All documents are available free of charge on the above link.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-19T11:59:01+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "058069-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/058069-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-21T13:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-21T13:00:00+01:00",
    "id": "CCL_111",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI7"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK11"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD37"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE32"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF24"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality criteria are finance 23.81%, quality 76.19%",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Quality criteria are finance 23.81%, quality 76.19%"
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The two year extension is based upon contract performance and mutual agreement."
        },
        "status": "active",
        "value": {
          "amount": 10173000,
          "amountGross": 12207600,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "All details are within the tender documents. There will be a two step notice with PSQ and ITT stage."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "No risks identified.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "E-Act Catering Tender",
    "value": {
      "amount": 10173000,
      "amountGross": 12207600,
      "currency": "GBP"
    }
  }
}