Provision of Ambient Roadside Media Advertising

{
  "buyer": {
    "id": "GB-PPON-PJYG-6658-PPMY",
    "name": "Leeds City Council"
  },
  "date": "2025-09-22T15:17:38+01:00",
  "id": "058584-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058b46",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leeds",
        "postalCode": "LS1 1UR",
        "region": "UKE42",
        "streetAddress": "Civic Hall, Calverley Street"
      },
      "contactPoint": {
        "email": "environmentandcommunities@leeds.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJYG-6658-PPMY",
      "identifier": {
        "id": "PJYG-6658-PPMY",
        "scheme": "GB-PPON"
      },
      "name": "Leeds City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Due to the unusually high number of clarification requests received in respect of Tender No. 102232 \u2015 Provision of Ambient Roadside Media Advertising, the Council hereby advises that the submission deadline has been extended by one week.\nRevised Deadline\n12 noon Wednesday 1st October 2025.\n This extension is intended to give all prospective bidders adequate time to review the clarifications issued and to prepare and submit fully informed tenders. Please note that all other terms and conditions of the tender remain unchanged. Late submissions will not be accepted under any circumstances.",
        "id": "058584-2025"
      }
    ],
    "description": "The Authority is procuring concessionaries to deliver ambient roadside media advertising and intends to enter into a series of contracts for such (\"Contract\"). The procurement is arranged into 5 lots as follows:\nLot 1 - Lamp Post Banners\nLot 2 - Lamp Post Mounted Six Sheet Units\nLot 3 - Roundabouts and Verges Advertising\nLot 4 - Planters Advertising\nLot 5 - Boundary Sign Advertising\nThe total estimated contract value  for the concessions will be \u00a3850,000 per annum. The authority is expecting this contract value to be exceeded overall and per lot. The current contract value is historical and these opportunities have not been tendered for a number of years and these figures may not be the true contract value.\nThe Authority is not bound by the remit of the Procurement Act 2023 (\"the Act\") but wishes to ensure confidence in the Authority\u0027s conduct of an open and transparent procurement process. The Authority is therefore conducting this procurement process akin to a single-stage open procurement procedure as set out at section 20(2)(a) of the Act. For the avoidance of doubt this procurement process is not bound by the Act and Tenderers are unable to access any of the remedies in Part 9 of the Act.",
    "documents": [
      {
        "datePublished": "2025-09-22T15:17:38+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "058584-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/058584-2025"
      }
    ],
    "id": "ocds-h6vhtk-058b46",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "\u0027Lamp post banners\u0027 are advertising and/or \u0027city dressing\u0027 banners which are affixed to the Authority-owned lighting columns. There is an existing lamp post banner system in Leeds provided by an incumbent supplier (rather than by the Authority itself). The system will be fully removed by the incumbent supplier should they participate in this procurement and be unsuccessful. The intention of the Lamp post banner network is to:\nprovide a commercial income opportunity through advertising:\nprovide opportunities to the Authority and partners for \u0027City Dressing\u0027 which typically is either the advertising of upcoming \u0027civic\u0027 events (for example Leeds Pride) or the provision of decorative, artist-designed banners to enhance the \u0027look and feel\u0027 of a particular location.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority\u0027s discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lamp Post Banners",
        "value": {
          "amount": 310000,
          "amountGross": 372000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Lamp post mounted six sheet units are 1800mm x 1200mm (display size) poster cases installed on Authority-owned lamp columns.\nThere are currently 69 such lamp post mounted six sheets units across the Leeds district currently, which are owned and operated by an incumbent supplier.\nThe physical cases to the lamp post mounted six sheet units do not form part of the procurement. If the incumbent supplier participates in this procurement and is unsuccesful, it should be assumed for the purposes of this procurement that they shall remove all casing and equipment, belonging to them.\nThe existing poster case design of the units necessitates that a non-standard, strengthened column is installed at each of the locations. It is expected that any new design will also require a strengthened column.\nThis Lot is therefore for an exclusive opportunity to install new six sheet unit advertising on lamp posts within the Leeds district.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority\u0027s discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lamp Post Mounted Six Sheet Units",
        "value": {
          "amount": 40000,
          "amountGross": 48000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Roundabout and verge advertising includes non-digital advertising signage installed on the public highway, primarily on roundabouts and grass verges.\nThe large majority of the signage is \u0027pure\u0027 advertising, but on occasion there are requirements to provide supplementary signage (for example \u0027Relaxed Mowing Regime\u0027), or to denote a local sponsorship arrangement. This procurement assumes that all of the signage proposed is pure advertising.\nThere is an incumbent supplier (the Council\u0027s \"Climate, Energy and Greenspaces Service\"), and there are currently 1,000 signs across circa 300 locations.  If the incumbent supplier participates in this procurement and is unsuccessful, it should be assumed for the purposes of this procurement that they shall will remove all signage and poles, and that the new supplier shall be responsible for providing new signage and poles.",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority\u0027s discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Roundabouts and Verges Advertising",
        "value": {
          "amount": 400000,
          "amountGross": 480000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Planters advertising includes planters that are installed directly on the Highway to provide:\nAdditional amenity value in the form of additional greening\nA structure upon which an advertisement is placed.\nFurthermore, given that this media type is similar to Roundabouts and Verges advertising, there is an accumulative risk of over-supply and associated dilution of revenues. The Authority\u0027s Advertising Contracts Manager reserves the right to refuse new sites on the basis that they conflict with Roundabout and Verge advertising.\nTenderers should be aware that this contract does not carry the same level of exclusivity as the other Lots in this tender. Whilst the contract with the Authority is exclusive, there are mechanisms through which other parties can legally apply to place planters on some areas of the public Highway. Planters are used for a variety of reasons including:\n\u003e within parks and greenspaces to provide amenity value:\n\u003e to provide a boundary treatment, for example outdoor seating areas outside restaurants and;\n\u003e to be used as a mechanism to close roads or protect public spaces.",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority\u0027s discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Planters Advertising",
        "value": {
          "amount": 50000,
          "amountGross": 60000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Boundary signs contain \u0027civic panels\u0027, which include statements such as \u0027Welcome to Leeds or \u0027Welcome to Pudsey\u0027 or equivalent wording, as well as advertising panels (which this procurement involves).\nThere are currently 43 boundary signs in the Leeds district.\nFor the purposes of this procurement, please assume that the civic panels will remain as they currently are, and that there are no current plans for a redesign or relocation of any of the existing civic panels.\nIf the incumbent supplier participates in this procurement and is unsuccessful, it will remove all existing advert panels. In these circumstances the boundary sign poles, the civic panel will therefore remain and space for mounting an advert panel below this structure.",
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority\u0027s discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Boundary Sign Advertising",
        "value": {
          "amount": 50000,
          "amountGross": 60000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://yortender.eu-supply.com/login.asp?B=YORTENDER",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "title": "Provision of Ambient Roadside Media Advertising",
    "value": {
      "amount": 850000,
      "amountGross": 1020000,
      "currency": "GBP"
    }
  }
}