GA Trains Limited Rolling Stock Maintenance Procurement

{
  "buyer": {
    "id": "GB-COH-12544897",
    "name": "GA TRAINS LIMITED"
  },
  "date": "2025-09-23T10:16:41+01:00",
  "id": "058773-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059fdb",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PNZP-3886-PVCD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1P 4DR",
        "region": "UKI32",
        "streetAddress": "Great Minster House 4th Floor, Public Ownership Programme Team"
      },
      "contactPoint": {
        "email": "procurement@dftoperator.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-12544897",
      "identifier": {
        "id": "12544897",
        "scheme": "GB-COH"
      },
      "name": "GA TRAINS LIMITED",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PRYB-7489-JYWV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W1B 5TR",
        "region": "UKI32",
        "streetAddress": "Liberty House, 222 Regent Street"
      },
      "contactPoint": {
        "email": "gamaintenance@ipexconsulting.com"
      },
      "details": {
        "url": "http://www.ipexconsulting.com"
      },
      "id": "GB-COH-04897402",
      "identifier": {
        "id": "04897402",
        "scheme": "GB-COH"
      },
      "name": "IPEX CONSULTING LIMITED",
      "roleDetails": "IPEX Consulting Ltd are supporting the procurement activities",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Greater Anglia (Transport UK East Anglia Limited) undertook a preliminary market engagement exercise with maintenance service providers in April 2025. The purpose of the exercise was to establish the appetite and capability of the rolling stock maintenance market to participate in a tender for maintenance of the GA fleets when the current maintenance agreements expire.\nA Preliminary Market Engagement Notice was not issued as Greater Anglia (Transport UK East Anglia Limited) as a private utility was not required to, and timescales and arrangements for transfer to GA Trains Limited were not defined.\nFurther details are provided in the PSQ document."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-20T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "The maximum estimated contract values are based on the15-year term with all additional options, inclusive of inflationary increases."
    },
    "description": "The contracting authority will enter into Train Services Agreements (TSA) contracts with the suppliers for the maintenance of rolling stock for use on Greater Anglia routes. These contracts will be for the maintenance of the fleet of 133 x 5 car Class 720 units, 10 x 12 car Class 745/0 units, 10 x 12 car Class 745/1 units, 14 x 3 car Class 755/3 units and 24 x 4 car Class 755/4 units. \nA response against the entire maintenance scope will be required by the tender, with each bidder determining whether each item of scope will be delivered internally or via subcontract. For non-Original Equipment Manufacturer (OEM) bidders, it is a requirement that they will need to negotiate a Technical Support and Spares Supply Agreement (TSSSA) with the associated OEM in order to submit a complete response. \nPrices will be sought for a:\n\u2022\t5-year contract;\n\u2022\t10-year contract with a 5-year performance-related break clause; and\n\u2022\t15-year contract with 5- and 10-year performance-related break clause.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "A Procurement Specific Questionnaire with further details of the tender shall be provided, with instructions on how to respond. A head of terms document will be provided, detailing the outline terms associated with this tender.\nDocuments are provided at https://www.delta-esourcing.com/respond/4689JD79Y2\n-          GA TSA Procurement PSQ - Issue 1.0\n-          GA TSA Procurement HoT - Issue 1.0",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.delta-esourcing.com/respond/4689JD79Y2"
      },
      {
        "accessDetails": "A separate invitation to tender and draft contract will be provided to successful bidders after the completion of the participation stage.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-09-23T10:16:41+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "058773-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/058773-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-09T18:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-20T12:00:00+01:00",
    "id": "ocds-h6vhtk-059fdb",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of rolling stock",
            "id": "50222000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of rolling stock",
            "id": "50222000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-10-19T23:59:59+01:00",
          "maxExtentDate": "2041-10-19T23:59:59Z",
          "startDate": "2026-04-20T00:00:00+01:00"
        },
        "description": "Maintenance services for Lot 1 = North Fleet (Class 745 and Class 755)\n10 x 12 car Class 745/0 units, 10 x 12 car Class 745/1 units, 14 x 3 car Class 755/3 units and 24 x 4 car Class 755/4 units.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "A portion of the maintenance scope will be requested as costed options covering the following areas:\n\u2022\tLine of Route Technicians / Engineers\n\u2022\tIn-Service / Fleet Support Technicians\n\u2022\tRemote Performance System Engineers\n\u2022\tTrain Cleaning and Servicing"
        },
        "renewal": {
          "description": "Prices will be sought for a:\n\u2022\t5-year contract\n\u2022\t10-year contract with a 5-year performance-related break clause and\n\u2022\t15-year contract with 5- and 10-year performance-related break clause"
        },
        "status": "active",
        "title": "Lot 1 = Fleet North",
        "value": {
          "amountGross": 702000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-10-19T23:59:59+01:00",
          "maxExtentDate": "2041-10-19T23:59:59Z",
          "startDate": "2026-04-20T00:00:00+01:00"
        },
        "description": "Maintenance services for Lot 2 = Fleet South (Class 720)\n133 x 5 car Class 720 units.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "A portion of the maintenance scope will be requested as costed options covering the following areas:\n\u2022\tLine of Route Technicians / Engineers\n\u2022\tIn-Service / Fleet Support Technicians\n\u2022\tRemote Performance System Engineers\n\u2022\tTrain Cleaning and Servicing"
        },
        "renewal": {
          "description": "Prices will be sought for a:\n\u2022\t5-year contract\n\u2022\t10-year contract with a 5-year performance-related break clause and\n\u2022\t15-year contract with 5- and 10-year performance-related break clause"
        },
        "status": "active",
        "title": "Lot 2 = Fleet South",
        "value": {
          "amountGross": 1024000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "A single tender is being issued for both GA fleets. Each fleet will be presented as a \u0027Lot\u0027. A single supplier will be allowed to bid for one or both \u0027Lots\u0027 and provide the cost benefits associated with economies of scale:\n\u2022\tLot 1 = \u0027North Fleet\u0027 (Class 745 and Class 755);\n\u2022\tLot 2 = \u0027South Fleet\u0027 (Class 720).\nA response against the entire maintenance scope for each Lot will be required by the tender, with each bidder determining whether each item of scope will be delivered internally or via subcontract. For non-OEM bidders, it is a requirement that they will negotiate a TSSSA-style agreement with the associated OEM in order to submit a complete response.\nThe stages are intended to be:\n\u2022\tConditions of participation;\n\u2022\tTender stage (consisting of clarification and evaluation and negotiation substages);\n\u2022\tAward stage;\n\u2022\tMobilisation stage.\nThe conditions of participation and pass criteria are detailed within the Procurement Specific Questionnaire available via the Delta eSourcing platform. The technical conditions of participation are:\n\u2022\tYou must demonstrate suitable relevant experience for this procurement and provide contract examples.\n\u2022\tYou must demonstrate suitable relevant experience of sub-contractor management, including management or delivery of a TSSSA.\n\u2022\tYou must be willing to enter into a Train Services Agreement (TSA) with GA and can and will negotiate the terms of a Technical Support and Spares Supply Agreement (TSSSA) with the OEM relating to the appropriate Lot.\n\u2022\tYou must be RISQS accredited to the RICCL codes E.E.2: Electrical Multiple Units / Maintain (MAN) and E.E.3: Diesel-Electric Multiple Units / Maintain (MAN)\nAdditional core supplier, financial, legal, associated persons and subcontractor condition of participation requirements are detailed within the Procurement Specific Questionnaire available via the Delta eSourcing platform.\nThe proposed evaluation weighting for the qualified elements of the tender are as follows:\n\u2022\tPrice 35%;\n\u2022\tQuality 55%;\n\u2022\tSocial value 10%.\nFurther detail on the evaluation criteria will be provided at the Tender Stage. It is not intended to refine the award criteria during the procurement process. Only one tendering round is planned."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Bidders are required to are submit their tender at the Delta e-sourcing https://www.delta-esourcing.com/respond/4689JD79Y2",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "GA Trains Limited Rolling Stock Maintenance Procurement",
    "value": {
      "amountGross": 1726000000,
      "currency": "GBP"
    }
  }
}