Invitation to Tender for the Management of the Catering Services at Coloma Convent Girls' School

{
  "buyer": {
    "id": "GB-COH-13260387",
    "name": "ST OSCAR ROMERO CATHOLIC ACADEMY TRUST"
  },
  "date": "2025-09-24T17:09:33+01:00",
  "id": "059442-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a17f",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PCDZ-9383-PCYV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Croydon",
        "postalCode": "CR9 5AS",
        "region": "UKI62",
        "streetAddress": "Coloma Convent Girls\u0027 School"
      },
      "contactPoint": {
        "email": "admin@redboxcs.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-13260387",
      "identifier": {
        "id": "13260387",
        "scheme": "GB-COH"
      },
      "name": "ST OSCAR ROMERO CATHOLIC ACADEMY TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-10T23:59:59Z"
    },
    "description": "Coloma Convent Girls\u0027 School wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry whilst adapting to a diverse demographic of customers. \nAt this time, the School\u0027s wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. \nThe meals that are to be provided must be appealing to customers, inclusive, imaginative, provide excellent value for money and be nutritionally balanced to encourage all students to make an educated choice. \nThe School\u0027s objectives for the new contract are as follows: - \n\u2022 A catering service that is professionally managed and works in partnership with Business \u0026 Operations Leadership. \n\u2022 A strong Contractor \u0026 Group/Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this. \n\u2022 A Contractor who is proactive in their relationship management with the School. \n\u2022 Flexible menus to fit local demographics \n\u2022 Food education initiatives, pupil engagement and improved social dining experience \n\u2022 Seasonal, locally sourced produce prioritised. \n\u2022 Food and drinks that look appetising and are attractively presented. \n\u2022 A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor. \n\u2022 Natasha\u0027s Law (2021): Full allergen labelling on all pre-packed food. \n\u2022 HMC Halal Compliance where required. \n\u2022 To work with the School to develop a social dining ethos leading to a higher number of students and staff using the facilities. \n\u2022 A Contractor that adopts a flexible and proactive approach to all School\u0027s activities, specifically involving student engagement at Secondary level within food education and skills development. \n\u2022 A Contractor that is dedicated to supporting our local communities through Social Value enterprise and engagement activities. \n\u2022 A Contractor that operates using the optimum level of staffing.\nTender Timeline:\nIssue of Invitation to Tende - w/c 22nd September 2025\nBidding Companies to Visit Site - Monday 6th October 2025\nClarification Deadline - Friday 10th October 2025\nClarification Return Deadline - Wednesday 15th October 2025\nDeadline for return of Tender Responses - Wednesday 22nd October 2025 - 4:00pm\nPresentation by shortlisted bidders to the School - Thursday 6th November 2025\nReference site visits - Friday 7th November 2025\nContract Awarded by - Monday 10th November 2025\nMobilisation Meeting - w/c Monday 20th November 2025\nContract Commencement - Thursday 1st January 2026",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-24T17:09:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "059442-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/059442-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-10T23:59:59+01:00"
    },
    "id": "ocds-h6vhtk-05a17f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI6"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 42,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 58,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "maxExtentDate": "2030-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial 3 year contract, year 4 and 5 are optional extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 828540,
          "amountGross": 994248,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Submissions to be submitted on the Red Box Portal\nhttps://www.redboxportal.com/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-24T16:00:00+01:00"
    },
    "title": "Invitation to Tender for the Management of the Catering Services at  Coloma Convent Girls\u0027 School",
    "value": {
      "amount": 828540,
      "amountGross": 994248,
      "currency": "GBP"
    }
  }
}