CPU 5277 Passenger Transport Logistics (Home to School) Software System

{
  "buyer": {
    "id": "GB-PPON-PZGG-1891-TDCX",
    "name": "Nottingham City Council"
  },
  "date": "2025-09-24T17:24:30+01:00",
  "id": "059449-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a182",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG2 3NG",
        "region": "UKF14",
        "streetAddress": "Loxley House, Station Street"
      },
      "contactPoint": {
        "email": "procurement@nottinghamcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nottinghamcity.gov.uk/"
      },
      "id": "GB-PPON-PZGG-1891-TDCX",
      "identifier": {
        "id": "PZGG-1891-TDCX",
        "scheme": "GB-PPON"
      },
      "name": "Nottingham City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-01T23:59:59Z"
    },
    "description": "Our current system (Transys) is outdated and no longer fit for purpose in its current version. A modern replacement is essential to meet legal obligations, improve service quality, and control costs.\nThe Authority now wants to adopt a cloud-based transport system that offers route optimisation, real-time tracking, and integrated reporting (some of which will be compulsory reporting to DofE). Nottingham City Council wants the new contract to align with the following strategic priorities:\n\u2022\tDigital Modernisation: The new system will be cloud-based, scalable and user-friendly, replacing legacy infrastructure.\n\u2022\tData-Driven Decisions: It will enable accurate reporting, performance monitoring, and financial forecasting.\n\u2022\tSmart City Readiness: The system can integrate with mapping, tracking, and future mobility services.\n\u2022\tDigital Inclusion: Accessible across devices, with single sign-on and compliance with accessibility standards.\n\u2022\tData Governance: Secure, compliant data storage with audit trails and IT-reviewed security protocols.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.eastmidstenders.org"
      },
      {
        "accessDetails": "Via www.eastmidstenders.org / Proactis tender portal",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-09-24T17:24:30+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "059449-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/059449-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-17T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "5277",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Functional specification",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2031-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract duration will be for 3-years years with a possible two extension(s) of 1-year at the Authority\u0027s discretion."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will comprise the following tender stages: \n\u2022\tStage 1: Tender Notice with Invitation to Submit Initial Tenders\n\u2022\tStage 2: Selection \u0026 Shortlisting \n\u2022\tStage 3: Invitation to Product Demonstrations/Dialogue\n\u2022\tStage 4: Negotiation (subject to requirement)\n\u2022\tStage 5: Invitation to submit Final Tender \n\u2022\tStage 6: Assess BAFO\n\u2022\tStage 7: Award Stage"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-02-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "www.eastmidstenders.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-24T17:00:00+01:00"
    },
    "title": "CPU 5277 Passenger Transport Logistics (Home to School) Software System",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}