Service and Maintenance of Roller Shutter Doors

{
  "buyer": {
    "id": "GB-FTS-1025",
    "name": "Dundee City Council"
  },
  "date": "2025-09-25T15:44:08+01:00",
  "description": "Bidders are required to be a member of the Door and Hardware Federation, or an equivalent body approved by Dundee City Council. Failure to have membership with the Door and Hardware Federation of equivalent may lead to exclusion from the procurement process.\nTenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:\n1a. Professional Risk Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5,000,000 GPB in respect of each and every claim.\n1b. Employer\u2019s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and\n2. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=811004.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\n2 community benefits will be required across the lifetime of the contract. The type of benefit is detailed in the tender documents.\n(SC Ref:811004)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=811004",
  "id": "059806-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000811004",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05a25c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee",
        "postalCode": "DD1 1NZ",
        "region": "UKM71",
        "streetAddress": "Dundee House, 50 North Lindsay Street"
      },
      "contactPoint": {
        "email": "chris.murphy@dundeecity.gov.uk",
        "name": "Chris Murphy",
        "telephone": "+44 1382434144",
        "url": "https://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.dundeecity.gov.uk"
      },
      "id": "GB-FTS-1025",
      "identifier": {
        "legalName": "Dundee City Council"
      },
      "name": "Dundee City Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee",
        "postalCode": "DD19AD",
        "streetAddress": "6 West Bell Street"
      },
      "contactPoint": {
        "email": "dundee@scotcourts.gov.uk",
        "telephone": "+44 1382229961"
      },
      "id": "GB-FTS-114280",
      "identifier": {
        "legalName": "Dundee Sheriff Court \u0026 Justice of the Peace Court"
      },
      "name": "Dundee Sheriff Court \u0026 Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH113XP",
        "streetAddress": "Saughton House, Broomhouse Drive"
      },
      "contactPoint": {
        "email": "enquiries@scotscourts.gov.uk",
        "telephone": "+44 1314443300"
      },
      "id": "GB-FTS-114281",
      "identifier": {
        "legalName": "Scottish Courts Service"
      },
      "name": "Scottish Courts Service",
      "roles": [
        "mediationBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-28T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Dundee City Council"
      },
      "date": "2025-10-28T12:00:00Z",
      "description": "Procurement Category Officer"
    },
    "classification": {
      "description": "Repair and maintenance services of building installations",
      "id": "50700000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This procurement process is for the Contract for the Service and Maintenance Roller Shutter Doors. This is a 3-year contract with the option to extend for 1 years then a further 1 year totalling 5 years if extension option is utilised. This will be from 2026 \u2013 2029 for 3-year initial contract ending in 2031 if extension options are utilised.",
    "documents": [
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "DCC/CD/109/25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical building installations",
            "id": "50711000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          }
        ],
        "deliveryLocation": {
          "description": "Dundee City"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "PASS/FAIL",
              "name": "Compliance with Specification of Requirements",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "CDM Construction, Design and Management Regulations 2015",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Duty of Care, Health and Safety \u0026 Risk Management",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Site Specific Risk Assessment and Method Statement",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Health and Safety",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Resourcing",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Environment",
              "type": "quality"
            },
            {
              "description": "PASS/FAIL",
              "name": "Fair Tax Declaration",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "Resourcing of Requirements- Staffing",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Resourcing of Requirements- Development",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Continuous Improvement- Customer Care",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Resourcing of Requirements- Documentation and Timescales",
              "type": "quality"
            },
            {
              "description": "7",
              "name": "Resourcing of Requirements- Disruption",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Resourcing of Requirements- Emergency Call out",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Resourcing of Requirements- Programme of Works",
              "type": "quality"
            },
            {
              "description": "1",
              "name": "Community Benefits Q1",
              "type": "quality"
            },
            {
              "description": "0.5",
              "name": "Community Benefits Q2",
              "type": "quality"
            },
            {
              "description": "1.5",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Roller Shutter Doors and associated equipment at various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen. Dundee City Council are not obligated to accept any quotations in relation to repair and/or replacement works and reserve the right to adopt alternative procurement processes. This work shall be carried out to the requirements and recommendations set out in current applicable British Standards, European Standards and all statutory requirements.\nThe works shall include and take into consideration the following:\nThe annual routine servicing of electrically and manually operated Roller Shutter Doors together with urgent repair works ordered during the period of the contract.\nVisual inspection of cable and check integrity of electrical connections only. Confirm earth continuity to the doors. Additional information: Bidders are required to be a member of the Door and Hardware Federation, or an equivalent body approved by Dundee City Council. Failure to have membership with the Door and Hardware Federation of equivalent may lead to exclusion from the procurement process.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "OPTION OF 2 1 YEAR EXTENSIONS"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "this will be re-tendered in 5 years if extension options are utilised."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders are required to be a member of the Door and Hardware Federation, or an equivalent body approved by Dundee City Council. Failure to have membership with the Door and Hardware Federation of equivalent may lead to exclusion from the procurement process.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Equifax Score Check",
          "minimum": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.\nIt is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability.\nWhere the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size.\nAs an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence:\nA business plan for a minimum 3-year trading period setting out projected annual average turnover;\naudited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and\nletter of support for the bidder\u2019s bank setting out the level of financial support available to the business from the bank and for how long that is available.\nA bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/07/2025 \u2013 31/06/2028, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged.\nAll of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference.\nWhere a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee.\nWhere a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above.\nWhere a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above. The Council reserves the right to request one copy of all sub-contractor last 3 financial years\u0027 audited accounts and details of significant changes since the last financial year end.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-02-27T23:59:59Z"
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-28T12:00:00Z"
    },
    "title": "Service and Maintenance of Roller Shutter Doors"
  }
}