116-PA-25 Management of Attleborough Leisure Centre

{
  "buyer": {
    "id": "GB-PPON-PBBD-9961-PPPD",
    "name": "Breckland District Council"
  },
  "date": "2025-09-26T13:52:01+01:00",
  "id": "060160-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055811",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Dereham",
        "postalCode": "NR19 1EE",
        "region": "UKH17",
        "streetAddress": "Elizabeth House, Walpole Loke"
      },
      "contactPoint": {
        "email": "procurement@breckland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PBBD-9961-PPPD",
      "identifier": {
        "id": "PBBD-9961-PPPD",
        "scheme": "GB-PPON"
      },
      "name": "Breckland District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-20T23:59:59+00:00"
    },
    "description": "Breckland Council is inviting tenders from suitably experienced leisure facility operators for the management and operation of its dry Leisure Centre facilities in Attleborough, Norfolk from Spring 2026.\nThe Council is seeking a leisure operator for a contract period of 13 years, with options to extend for up to two further periods of 5 years each.",
    "documents": [
      {
        "accessDetails": "via In-Tend e-tendering portal",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-26T13:52:01+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "060160-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/060160-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-14T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-21T12:00:00+01:00",
    "id": "116-PA-24",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sports facilities operation services",
            "id": "92610000",
            "scheme": "CPV"
          },
          {
            "description": "Sport-related services",
            "id": "92620000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Management Fee \u2013 40%\nViability of Price \u2013 10%\nDelivering outcomes - Pricing \u2013 15%\nDelivering Outcomes \u2013 Programming \u2013 10%\nAsset Management, Compliance \u0026 Cleaning \u2013 5%\nMarketing, customer care and experience \u2013 2.5%\nStaffing \u2013 2.5%\nContract Mobilization and new Centre launch \u2013 5%\nSocial Value \u2013 10%",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Management Fee \u2013 40%\nViability of Price \u2013 10%\nDelivering outcomes - Pricing \u2013 15%\nDelivering Outcomes \u2013 Programming \u2013 10%\nAsset Management, Compliance \u0026 Cleaning \u2013 5%\nMarketing, customer care and experience \u2013 2.5%\nStaffing \u2013 2.5%\nContract Mobilization and new Centre launch \u2013 5%\nSocial Value \u2013 10%"
        },
        "contractPeriod": {
          "endDate": "2039-03-15T23:59:59+00:00",
          "maxExtentDate": "2049-03-15T23:59:59+00:00",
          "startDate": "2026-03-16T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "5 years + 5 years"
        },
        "status": "active",
        "value": {
          "amount": 9166666.67,
          "amountGross": 11000000.0,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "A high level summary of the stages and features that are included within this procurement procedure are :\nStage 1 \u2013 PSQ and Conditions of Participation\nStage 2 \u2013 Invitation to submit Initial Tenders for up to 3 suppliers successful at Stage 1\nStage 3 \u2013 Negotiation with up to 2 suppliers successful at Stage 2\nStage 4 \u2013 Invitation to submit Final Tenders \nStage 5 \u2013 Clarification of final tenders (if required)"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "The Council has identified the following known risks that may arise during the term of the contract. \nOperators are expected to take full account of the following risks in their pricing, programming, mobilisation, and financial planning:\n\u2022\tImpact of LGR - including the assignment or novation of the Contract to a successor unitary Council as outlined in Section 1.8\n\u2022\tDevelopment of the Attleborough area \u2013 Development and changing demographics of the Attleborough area which could impact positively or negatively on demand and revenues.\n\u2022\tInvestment risk \u2013 any capital investment assumptions built into the operator\u2019s financial model may need to be adjusted if projects are deferred or cancelled\n It is intended that the following risks will be shared between the parties:\n\u2022\tPandemic / Endemic - There is a continuing risk that future pandemic or endemic public health events (e.g. COVID-19 or similar) may impact operations, service delivery, staffing, and user demand, although it is not believed that full lockdowns will be implemented. The Council will expect Operators to have appropriate contingency measures and business continuity plans in place to manage and mitigate the financial and operational impacts of such events. Any impact on the LOBTA will be managed by the parties via the change in law clauses in the Contract.\nIt is intended that the following risks will be borne by the Council, although the Operator must mitigate the impact in its operations and financial planning.\n\u2022\tConstruction and Capital Works Risk \u2013 There is a risk that planned construction or capital improvement works may be delayed, phased differently than originally anticipated, or not proceed at all.  Suppliers may need to mobilise services within existing facilities for longer than planned or adjust mobilisation timetables if construction is delayed. Suppliers should consider construction uncertainty in their pricing, programming, and mobilisation plans.\nRevenue and demand risk \u2013 delays in facility improvements may impact income forecasts, participation growth, and business plan assumptions.\nRepairs and Maintenance (Academy Responsibility) \u2013 Responsibility for building repairs and maintenance lies with the Academy under the terms of the Joint Use Agreement. There is a risk to if such repairs are not undertaken, delayed, or not actioned in a timely manner, which may impact the Operator\u2019s ability to deliver services as specified. Suppliers should consider how this risk may impact mobilisation, operational planning, and include mitigation strategies, recognising that delays or failures in building maintenance may affect access, service continuity, and customer experience.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable a Contract modification notice will be published in accordance with the requirements of the Act.",
    "specialRegime": [
      "concession",
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/brecklandcouncil/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "116-PA-25 Management of Attleborough Leisure Centre",
    "value": {
      "amount": 9166666.67,
      "amountGross": 11000000.0,
      "currency": "GBP"
    }
  }
}