IDox Maintenance and Software

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-10-29T23:59:59Z",
        "startDate": "2025-10-30T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-09-29T10:26:40+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "060390-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/060390-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software-related services",
              "id": "72260000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ26"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-10-27T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-02933889",
          "name": "IDOX SOFTWARE LTD"
        }
      ],
      "title": "IDox Maintenance and Software",
      "value": {
        "amount": 276340,
        "amountGross": 331608,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PYXN-1576-NDDT",
    "name": "Epsom and Ewell Borough Council"
  },
  "date": "2025-09-29T10:26:40+01:00",
  "id": "060390-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a3c3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Epsom",
        "postalCode": "KT18 5BY",
        "region": "UKJ26",
        "streetAddress": "The Parade, Town Hall"
      },
      "contactPoint": {
        "email": "procurement@epsom-ewell.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PYXN-1576-NDDT",
      "identifier": {
        "id": "PYXN-1576-NDDT",
        "scheme": "GB-PPON"
      },
      "name": "Epsom and Ewell Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PYXN-6943-DMZG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Woking",
        "postalCode": "GU21 5SB",
        "region": "UKJ25",
        "streetAddress": "Unit 5, Woking 8, Forsyth Road"
      },
      "contactPoint": {
        "email": "bidteam@idoxgroup.com"
      },
      "details": {
        "scale": "large",
        "url": "https://www.idoxgroup.com/",
        "vcse": false
      },
      "id": "GB-COH-02933889",
      "identifier": {
        "id": "02933889",
        "scheme": "GB-COH"
      },
      "name": "IDOX SOFTWARE LTD",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Provision of IDox Maintenance Services and Software",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-05a3c3",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The Local Government Reorganisation harmonisation is expected to take several years, during which time common services will be aligned across the new unitary authorities. Depending on the outcome, either two or three councils within the likely EastSurrey.gov structure will already be using a variety of IDOX software products. The proposed three-year contract extension provides a sensible window to plan and, if necessary, migrate to a new solution in a coordinated and cost-effective manner.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "IDox Maintenance and Software"
  }
}