Buyer Name: PHP Law LLP
Buyer Address: Unit 3 The Brutus Centre Station Road Totnes, Totnes, UKK43, TQ9 5RW, United Kingdom
Contact Name: Josie Med
Contact Email: josie.medforth@phplaw.co.uk
Ivy Education Trust Provision of Catering Services
Buyer Contact Info
Buyer Name: Ivy Education Trust
Buyer Address: Exeter Road, Teignmouth, UKK43, TQ14 9HZ, United Kingdom
Contact Name: Josie Medforth
Status
active
active
Procedure
open
open
Value
7000000.0 GBP
Gross: 8400000 GBP
7000000.0 GBP
Gross: 8400000 GBP
Published
30 Sep 2025, 08:00
30 Sep 2025, 08:00
Deadline
31 Oct 2025, 12:00
31 Oct 2025, 12:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
55524000 - School catering services
55524000 - School catering services
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
This tender opportunity has been issued by Ivy Education Trust (“the Trust”). The proposed contract will be for the provision of a catering service to the Trust. The tender has been split into Lots: Lot 1: Outsourced Catering Provision Lot 2: Managed Catering Service Tenderers are able to bid for one or both Lots and the Trust will award to either Lot 1 or Lot 2. The Contractor will provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the services to the to the Trust's 5 primary schools and 3 secondary schools.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/060724-2025
Link Description: Tender notice on Find a Tender
Lots
Lot Title: Lot 1 Outsourced Catering Service
Lot Description: The Trust is seeking a Contractor to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.
Lot LOT-0001 Status: active
Lot LOT-0001 Has Options: Yes
Lot LOT-0001 Options: To enable new schools to be added to the Contract if they join the Trust
Lot LOT-0001 Value: GBP 7,000,000
Lot LOT-0001 Value (Gross): GBP 8,400,000
Lot LOT-0001 Contract Start: 2026-04-01T00:00:00Z
Lot LOT-0001 Contract End: 2029-03-31T23:59:59Z
Lot LOT-0001 SME Suitable: Yes
Lot LOT-0001 Award Criterion (quality): Catering Service Offer (6%)
Lot LOT-0001 Award Criterion (quality): Innovation (3%)
Lot LOT-0001 Award Criterion (quality): Meal Uptake (3%)
Lot LOT-0001 Award Criterion (quality): Weekly Menu Offer (5%)
Lot LOT-0001 Award Criterion (quality): Menu Planning & Development (3%)
Lot LOT-0001 Award Criterion (quality): Food Supply Chain (3%)
Lot LOT-0001 Award Criterion (quality): Allergy Management (1.5%)
Lot LOT-0001 Award Criterion (quality): Contractor Staff (1.5%)
Lot LOT-0001 Award Criterion (quality): Contract Management (2.5%)
Lot LOT-0001 Award Criterion (quality): Complaint Management (1.5%)
Lot LOT-0001 Award Criterion (quality): Contract Mobilisation & Risk Management (6%)
Lot LOT-0001 Award Criterion (quality): Sustainability - Organisational Net Zero Strategy (6%)
Lot LOT-0001 Award Criterion (cost): Overall Structure & Clarity (8%)
Lot LOT-0001 Award Criterion (cost): Commercial Viability (12%)
Lot LOT-0001 Award Criterion (cost): Free School Meal Equity of Access (8%)
Lot LOT-0001 Award Criterion (cost): Paid Pupil and Menu Item Pricing & Uptake (4%)
Lot LOT-0001 Award Criterion (cost): Labour Model (4%)
Lot LOT-0001 Award Criterion (cost): Risk Management (4%)
Lot LOT-0001 Award Criterion (quality): Sustainability - Food miles and carbon footprint (6%)
Lot LOT-0001 Award Criterion (quality): Sustainability - Energy use in production (6%)
Lot LOT-0001 Award Criterion (quality): Sustainability - Elimination of single use plastics (6%)
Lot Title: Lot 2 Managed Catering Service
Lot Description: 7. The Trust is seeking a Contractor to support the Trust with providing a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and management staff provision to deliver the managed service model, with the employment of the catering staff remaining with the Trust. The contract value for this Lot incorporates the Management Fee and Food Costs
Lot LOT-0002 Status: active
Lot LOT-0002 Has Options: Yes
Lot LOT-0002 Options: New Schools to be added to the contract who join the Trust
Lot LOT-0002 Value: GBP 0
Lot LOT-0002 Value (Gross): GBP 0
Lot LOT-0002 Contract Start: 2026-04-01T00:00:00Z
Lot LOT-0002 Contract End: 2029-03-31T23:59:59Z
Lot LOT-0002 SME Suitable: Yes
Lot LOT-0002 Award Criterion (quality): Catering Service Offer (6%)
Lot LOT-0002 Award Criterion (quality): Innovation (3%)
Lot LOT-0002 Award Criterion (quality): Meal Uptake (3%)
Lot LOT-0002 Award Criterion (quality): Weekly Menu Offer (3%)
Lot LOT-0002 Award Criterion (quality): Menu Planning & Development (1.5%)
Lot LOT-0002 Award Criterion (quality): Food Supply Chain (3%)
Lot LOT-0002 Award Criterion (quality): Allergy Management (1.5%)
Lot LOT-0002 Award Criterion (quality): Managing Staff (3%)
Lot LOT-0002 Award Criterion (quality): Compliance (3%)
Lot LOT-0002 Award Criterion (quality): Contract Management (1.5%)
Lot LOT-0002 Award Criterion (quality): Contract Mobilisation & Risk Management (1.5%)
Lot LOT-0002 Award Criterion (quality): Sustainability (6%)
Lot LOT-0002 Award Criterion (quality): Sustainability – Organisational Net Zero Strategy (6%)
Lot LOT-0002 Award Criterion (quality): Sustainability – Food miles and carbon footprint (6%)
Lot LOT-0002 Award Criterion (quality): Sustainability – Energy use in production (6%)
Lot LOT-0002 Award Criterion (quality): Sustainability – Elimination of single use plastics (6%)
Lot LOT-0002 Award Criterion (cost): Management Service Offer - Commercial Model (16%)
Lot LOT-0002 Award Criterion (cost): Food Supply & Cost Control (8%)
Lot LOT-0002 Award Criterion (quality): Free School Meal Equity of Access - Commercial Model (4%)
Lot LOT-0002 Award Criterion (quality): Labour Model - Commercial Model (4%)
Lot LOT-0002 Award Criterion (quality): Operational Support & Performance - Commercial Model (4%)
Lot LOT-0002 Award Criterion (cost): Added Value - Commercial Model (4%)
Documents
Document Description: Not published
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
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"riskDetails": "1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non=compliance with the tender specification or compliance requirement",
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}