Fleet Management Software System

{
  "awards": [
    {
      "id": "062126-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01628868",
          "name": "Civica UK Limited"
        }
      ],
      "title": "Fleet Management Software"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-140948",
    "name": "Gateshead Borough Council"
  },
  "contracts": [
    {
      "awardID": "062126-2025-1",
      "dateSigned": "2025-09-16T00:00:00+01:00",
      "id": "062126-2025-1",
      "status": "active",
      "title": "Fleet Management Software",
      "value": {
        "amount": 342375.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-10-03T12:40:43+01:00",
  "id": "062126-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a7d8",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Gateshead",
        "postalCode": "NE81HH",
        "region": "UKC22",
        "streetAddress": "Civic Centre, Regent Terrace"
      },
      "contactPoint": {
        "email": "andrewmthompson@gateshead.gov.uk",
        "name": "Andrew Thompson"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.gateshead.gov.uk"
      },
      "id": "GB-FTS-140948",
      "identifier": {
        "legalName": "Gateshead Borough Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "Gateshead Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "region": "UKI",
        "streetAddress": "8th Floor, Southbank Central, 30 Stamford Street"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-COH-01628868",
      "identifier": {
        "id": "01628868",
        "legalName": "Civica UK Limited",
        "scheme": "GB-COH"
      },
      "name": "Civica UK Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Gateshead"
      },
      "id": "GB-FTS-11236",
      "identifier": {
        "legalName": "Gateshead Council"
      },
      "name": "Gateshead Council",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Industry specific software package",
      "id": "48100000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Cloud based Fleet Management System to look after the daily running and administration aspects of the Council\u0027s vehicle and plant assets. The system will cover:\n\u00b7 Fleet and Asset Administration\n\u00b7 Document Management \n\u00b7 Drivers, Training, Licence, Risk\n\u00b7 Accident Management\n\u00b7 Hire Management\n\u00b7 Maintenance Scheduling\n\u00b7 Maintenance Jobs and Cost Control\n\u00b7 Standard Jobs\n\u00b7 Stores Management\n\u00b7 Defect Management\n\u00b7 Multiple Asset Support (Parent-Child)\n\u00b7 Fuel Management (including EV)",
    "id": "ocds-h6vhtk-05a7d8",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKC22"
          }
        ],
        "deliveryLocation": {
          "description": "Gateshead Council, Street Scene and Fleet, Park Road, Gateshead, NE8 3HN"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        },
        "description": "Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "2 x 24 month options to extend"
        },
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The current provider informed the Council of the system hitting \u0027end of life\u0027 but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Fleet Management Software System"
  }
}