ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2025-10-03T00:00:00+01:00",
      "contractPeriod": {
        "endDate": "2031-02-28T23:59:59Z",
        "maxExtentDate": "2033-02-28T23:59:59Z",
        "startDate": "2025-10-15T00:00:00+01:00"
      },
      "date": "2025-10-02T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-10-03T12:50:54+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "062135-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/062135-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            },
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKN"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-10-15T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "This Contract provides the right to additional purchases while the contract is valid, as outlined in the Potential Future Requirements  section of the Specification Document.\nThese will be dependent on the Buyer\u0027s decision to proceed with them, based on business need and budget allocation.\n\u2022\tCustomer Self-Service Portal\n\u2022\tEmployee Expenses Module \n\u2022\tGovernment Procurement Card (GPC) transaction logging (Currently approx. 8 GPC cardholders\n\u2022\tPayroll and/or HR module (for approx. 200 staff) with potential for a Work Attendance system (clock-in/clock-out) functionality.  \nWhere a future requirement is deemed necessary, the Buyer will advise the supplier and request a detailed proposal, methodology and pricing for consideration. \nThe Buyer reserves the right to benchmark pricing or procure the requirement via alternative procurement routes."
      },
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Following the initial contract period, there are 2 potential extension periods of up to 12months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
      },
      "standstillPeriod": {
        "endDate": "2025-10-14T23:59:59+01:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-NI022536",
          "name": "SHERWOOD SYSTEMS LIMITED"
        }
      ],
      "title": "ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System",
      "value": {
        "amount": 582291.3,
        "amountGross": 698749.56,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 2
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PLVV-6416-NPRL",
    "name": "Stranmillis University College"
  },
  "date": "2025-10-03T12:50:54+01:00",
  "id": "062135-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058394",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT9 5DY",
        "region": "UKN06",
        "streetAddress": "Stranmillis Road"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk",
        "name": "SSDAdmin.CPDfinance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PLVV-6416-NPRL",
      "identifier": {
        "id": "PLVV-6416-NPRL",
        "scheme": "GB-PPON"
      },
      "name": "Stranmillis University College",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "BELFAST",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House, 303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PGDJ-5336-JRTW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast, Bt8 7ar",
        "postalCode": "BT8 7AR",
        "region": "UKN06",
        "streetAddress": "Forestview Unit C"
      },
      "contactPoint": {
        "email": "info@sherwoodsys.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "url": "http://sherwoodsys.com",
        "vcse": false
      },
      "id": "GB-COH-NI022536",
      "identifier": {
        "id": "NI022536",
        "scheme": "GB-COH"
      },
      "name": "SHERWOOD SYSTEMS LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Department for the Economy through its executive agency Stranmillis University College (The Buyer) wishes to establish a contract with a Supplier to provide a commercial, off-the shelf solution for the provision, support and maintenance of a finance\nsystem, which must be fully operational by 1 March 2026. The Contract will commence immediately following Award with an implementation phase, which must be completed by\n28 February 2026.\nThe initial 5-year period will commence on the Go-Live date of 1 March 2026, and include options to extend for 2 further up to one-year periods (i.e. a maximum of 7.5 years, dependent on the Contract Award date and Implementation Phase).\nSuppliers should refer to the Specification Schedule for full detail on the deliverables of this contract. This procurement is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the PA 2023.",
    "id": "5830970",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System"
  }
}