HDC-1463 COMPETITIVE FLEXIBLE TENDER PROCESS FOR COLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL

{
  "buyer": {
    "id": "GB-PPON-PBLJ-6498-DTJQ",
    "name": "Harborough District Council"
  },
  "date": "2025-10-03T18:13:44+01:00",
  "id": "062335-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05687a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Market Harborough",
        "postalCode": "LE16 7AG",
        "region": "UKF22",
        "streetAddress": "The Symington Building, Adam and Eve Street"
      },
      "contactPoint": {
        "email": "wellandprocurement@melton.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PBLJ-6498-DTJQ",
      "identifier": {
        "id": "PBLJ-6498-DTJQ",
        "scheme": "GB-PPON"
      },
      "name": "Harborough District Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Melton Mowbray",
        "postalCode": "LE13 1GH",
        "region": "UKF22",
        "streetAddress": "Parkside"
      },
      "contactPoint": {
        "email": "wellandprocurement@melton.gov.uk"
      },
      "id": "GB-PPON-PVMQ-1845-NYPP",
      "identifier": {
        "id": "PVMQ-1845-NYPP",
        "scheme": "GB-PPON"
      },
      "name": "Welland Procurement",
      "roleDetails": "Buyer",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-10-01T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Harborough District Council (\"the Council\" or \"the Authority\") is inviting tenders for a single Supplier to be contracted for all recyclables and waste collection services, street cleansing services, and grounds maintenance services, across Harborough District. The contract must start on 1st April 2027; it is therefore envisaged this contract shall be awarded and mobilisation will start in October 2026.\nThe competitive flexible process is made up of four stages including:\nStage One - PSQ\nStage Two - Invitiation to Submit Initial Tender (ISIT)\nStage Three - Post ISIT Dialogue and Negotiations\nStage Four - Invitation to Submit Final Tender (ISFT)\nThe deadline for submissions to Stage One - PSQ is 12 noon 31st October 2025.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "ProContract portal link: \nhttps://procontract.due-north.com/Advert?advertId=34b7cc62-79a0-f011-813a-005056b64545\u0026p=527b4bbd-5c58-e511-80ef-000c29c9ba21",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.eastmidstenders.org/"
      },
      {
        "datePublished": "2025-10-03T18:13:44+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "062335-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/062335-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-24T12:00:00+01:00"
    },
    "id": "DN793051",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sewage, refuse, cleaning and environmental services",
            "id": "90000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Harborough District Council conducted extensive market engagement in March 2025, in which suppliers provided feedback on the proposed tendering model. Suppliers advised the opportunity would be most attractive as a single lot rather than dividing services into their specialisms. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single lot would be used."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Pass / Fail Selection Questionnaire \nScored Provider Selection Questionnaire",
              "name": "Stage One - PSQ",
              "type": "quality"
            },
            {
              "description": "Quality - 60%",
              "name": "Stages Two and Four Quality",
              "type": "quality"
            },
            {
              "description": "Price - 35%",
              "name": "Stages Two and Four Price",
              "type": "price"
            },
            {
              "description": "5%",
              "name": "Stages Two and Four - Social Value",
              "type": "quality"
            }
          ],
          "weightingDescription": "Stage One - PSQ \nPass / Fail Selection Questionnaire \nScored Provider Selection Questionnaire \nStage Two - ISIT \nQuality - 60%\nPrice - 35%\nSocial Value - 5%\nStage Four - ISFT \nQuality - 60%\nPrice - 35%\nSocial Value - 5%"
        },
        "contractPeriod": {
          "endDate": "2034-03-31T23:59:59+01:00",
          "maxExtentDate": "2041-03-31T23:59:59Z",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Subject to contract performance during initial contract term."
        },
        "status": "active",
        "value": {
          "amount": 70000000,
          "amountGross": 84000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "A Competitive Flexible Tender is defined as a procurement where any Supplier who feels they meet the requirements in the specification can submit a bid to the first stage of the process. \nIt is a multistage process which will include prequalification requirements, quality testing, and negotiation stages. \n\u2022\tThis tender process will be formed of 4 stages:\n1.\tStage One - Supplier Suitability \n\u2022\tFOR THIS STAGE SUPPLIERS WILL BE REQUIRED TO SUBMIT DOCUMENT 2A - STAGE ONE PSQ RESPONSE ONLY.\n2.\tStage Two - ISIT (Invitation to Submit Initial Tender)\na.\tInitial Dialogue and Negotiations \nb.\tQuality Assessment of ISIT\nc.\tInitial Commercial Assessment - including Price and Social Value \n3.\tStage Three - Post ISIT Dialogue and Negotiations \n4.\tStage Four - ISFT (Invitation to Submit Final Tender)\na.\tQuality Assessment of ISFT\nb.\tCommercial Assessment - including Price and Social Value"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=34b7cc62-79a0-f011-813a-005056b64545\u0026p=527b4bbd-5c58-e511-80ef-000c29c9ba21",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-31T12:00:00Z"
    },
    "title": "HDC-1463 COMPETITIVE FLEXIBLE TENDER PROCESS FOR COLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL",
    "value": {
      "amount": 70000000,
      "amountGross": 84000000,
      "currency": "GBP"
    }
  }
}