Provision of Oracle ERP Solution - Intention to Award

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-09-30T23:59:59+01:00",
        "startDate": "2025-11-01T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-10-09T11:18:03+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "063613-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/063613-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Financial systems software package",
              "id": "48442000",
              "scheme": "CPV"
            },
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-10-22T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01782505",
          "name": "Oracle Corporation UK Limited"
        }
      ],
      "title": "Oracle ERP Solution",
      "value": {
        "amount": 231777.5,
        "amountGross": 278133.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PYHH-6963-BGQM",
    "name": "Sandwell and West Birmingham Hospitals NHS Trust"
  },
  "date": "2025-10-09T11:18:03+01:00",
  "id": "063613-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ab5d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B18 7QH",
        "region": "UKG31",
        "streetAddress": "Dudley Road"
      },
      "contactPoint": {
        "email": "kirk.johnson1@nhs.net",
        "name": "Kirk Johnson",
        "telephone": "07896607624"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.swbh.nhs.uk/"
      },
      "id": "GB-PPON-PYHH-6963-BGQM",
      "identifier": {
        "id": "PYHH-6963-BGQM",
        "scheme": "GB-PPON"
      },
      "name": "Sandwell and West Birmingham Hospitals NHS Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Reading",
        "postalCode": "RG6 1RA",
        "region": "UKJ11",
        "streetAddress": "Oracle Parkway, Thames Valley Park,"
      },
      "contactPoint": {
        "email": "lisa.enright@oracle.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-COH-01782505",
      "identifier": {
        "id": "01782505",
        "scheme": "GB-COH"
      },
      "name": "Oracle Corporation UK Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Trust are proposing a Direct award via Single Tender Waiver action for the duration of 12 months for the current/in use Oracle ERP (Enterprise Resource Planning) system. The solution a comprehensive cloud-based suite designed to streamline and integrate core business functions; Finance, Procurement and Supply Chain operations.\nThe justification for this direct award is based on the following:\n\u2022 Technical Compatibility: The Trust\u2019s existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.\n\u2022 Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.\n\u2022 Value for Money: The direct award ensures continuity of service and avoids disproportionate technical and project difficulty or cost. The procurement team has confirmed budget availability and compliance with Standing Financial Instructions (SFIs). \n\u2022 No Competition: Due to the reasons above, no alternative quotations were sought. The waiver process and justification have been reviewed and accepted by the relevant authorised internal personnel, in line with the local SFIs).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-05ab5d",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "\u2022 Technical Compatibility: The Trust\u2019s existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.\n\u2022 Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "switchingDirectAward"
      }
    ],
    "riskDetails": "The Trust is satisfied the supplier will be able to continue to supply releted systems for the duration of the continued award.",
    "status": "complete",
    "title": "Provision of Oracle ERP Solution - Intention to Award"
  }
}