Hitchin Girls' School - Lettings Tender

{
  "buyer": {
    "id": "GB-PPON-PHLZ-5666-PBZY",
    "name": "Hitchin Girls\u0027 School"
  },
  "date": "2025-10-09T12:05:07+01:00",
  "id": "063668-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a838",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hitchin",
        "postalCode": "SG4 9RS",
        "region": "UKH23",
        "streetAddress": "Highbury Road"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHLZ-5666-PBZY",
      "identifier": {
        "id": "PHLZ-5666-PBZY",
        "scheme": "GB-PPON"
      },
      "name": "Hitchin Girls\u0027 School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "This notice has been re-published due to an error regarding the turnover threshold within both the SQ document and questionnaire. This has now been changed and all responders should submit the SQ via this link (which can also be found within the revised Tender Notice). https://www.delta-esourcing.com/respond/SJ9VYGF7JD",
        "id": "063668-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-02-06T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Our school possesses a strong ethos; the environment is familial and supportive, and we value each other. We embrace innovation whilst being aware of our history and traditions. We are diverse yet we have a strong identity. Learning, for students and staff alike, is at the heart of all we do; we strive to create a vibrant atmosphere where high-quality education can take place and the whole school can thrive. Central to this are our core values of Aspiration, Perseverance, Kindness, Respect and Positivity, all of which are underpinned by our relationships, our community and our sense of family.\nWe are incredibly proud of our students and the talented staff who support them.  Together we work to ensure that we have the best possible teaching in every classroom, happy and successful students and staff, and a positive, inspiring environment.  \nFurther information regarding the School can be obtained here: https://www.hgs.herts.sch.uk/\nTender information:\nThe successful tenderer will be required to provide an efficient and effective fully managed letting services at Hitchin Girls School which has 1357 pupils and 164 teaching and support staff.  \nThe contract term being tendered for 3 years, from 28/05/2026 \u2013 27/05/2029. There is an option for a further extension period for up to two additional years to 27/05/2031. \nThe contract offers an excellent opportunity to review and propose enhancements to the current letting services at the schools.\nThe school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school\u2019s reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils. \nThe school is not obliged to accept the best financial offer submitted for this tender, rather the school is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The school seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times. \nCompetitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.  Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality.\nValue of contract:\nThe annual value of the current contract is \u00a375,000 \nTherefore the value of this contract is \u00a3375,000 \nThe contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=985657177",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-09T12:05:07+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "063668-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/063668-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-05T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-11-05T12:00:00+00:00",
    "id": "ocds-h6vhtk-05a838",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Non-residential property renting or leasing services",
            "id": "70220000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH23"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-27T23:59:59+01:00",
          "maxExtentDate": "2031-05-27T23:59:59+01:00",
          "startDate": "2026-05-28T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract may be extended from 27/05/2029 for up to a maximum of 2 years to 27/05/2031"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 375000.0,
          "amountGross": 450000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will run under the Competitive Flexible Procedure.  This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ).  Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2.  Any selection of tenderers will be based solely on the criteria set out for the  procurement and a minimum 60% score must be achieved.  Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 50% quality and 50% price."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/SJ9VYGF7JD",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Hitchin Girls\u0027 School - Lettings Tender",
    "value": {
      "amount": 375000.0,
      "amountGross": 450000.0,
      "currency": "GBP"
    }
  }
}