AP25020 - Security Services Contract

{
  "buyer": {
    "id": "GB-PPON-PVHC-8243-RWJR",
    "name": "Scape Group Limited (trading as SCAPE)"
  },
  "date": "2025-10-13T16:06:18+01:00",
  "id": "064902-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056a8b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG1 6BT",
        "region": "UKF14",
        "streetAddress": "2nd Floor, East West Building, 1 Tollhouse Hill"
      },
      "contactPoint": {
        "email": "procurement@arc-partnership.co.uk",
        "name": "Robert Hunter",
        "telephone": "+44 8006696565"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PVHC-8243-RWJR",
      "identifier": {
        "id": "PVHC-8243-RWJR",
        "scheme": "GB-PPON"
      },
      "name": "Scape Group Limited (trading as SCAPE)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG1 5AT",
        "region": "UKF14",
        "streetAddress": "2nd Floor, East West Building, 1 Tollhouse Hill"
      },
      "contactPoint": {
        "email": "Procurement@arc-partnership.co.uk",
        "name": "Robert Hunter",
        "telephone": "+44 1158384844"
      },
      "id": "GB-PPON-PVWR-6662-QTQX",
      "identifier": {
        "id": "PVWR-6662-QTQX",
        "scheme": "GB-PPON"
      },
      "name": "Arc Property Services Partnership Limited",
      "roleDetails": "Client",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-16T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As detailed within the tender and contract documents."
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Scape Group Ltd, acting on behalf of Arc Property Services Limited (the \u201cClient\u201d), is procuring a single supplier to provide comprehensive security services across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.\nThe contract will include the provision of:\n\u2022 Key holding and alarm response services, including secure storage of keys and rapid attendance to alarm activations.\n\u2022 Vacant property inspection and monitoring services, ensuring integrity, safety and security of unoccupied premises.\n\u2022 Static guarding services, providing on-site security officers responsible for access control, patrols and incident management.\n\u2022 Mobile patrol and mobile guarding services, including scheduled and reactive visits, lock/unlock duties and emergency response.\n\u2022 Provision of temporary monitoring equipment for CCTV, intruder and fire alarms (on an as and when required basis).\nThe successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.\nThe contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.\nOnly one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations are expected to apply to one (1) existing member of staff currently engaged in the service provision.\nArc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.\nThe Contract will be awarded on the basis of Most Advantageous Tender (MAT).  Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked.  Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract.  Full details can be found within the tender documents available for free via the Delta eSourcing website.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=985510459",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "A summary document detail the nature of the procurment and the contract.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6182",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6182"
      },
      {
        "datePublished": "2025-10-13T16:06:18+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "064902-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/064902-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-31T14:00:00+00:00"
    },
    "id": "AP25020",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Alarm system and antenna installation work",
            "id": "45312000",
            "scheme": "CPV"
          },
          {
            "description": "Security services",
            "id": "79710000",
            "scheme": "CPV"
          },
          {
            "description": "Guard services",
            "id": "79713000",
            "scheme": "CPV"
          },
          {
            "description": "Patrol services",
            "id": "79715000",
            "scheme": "CPV"
          },
          {
            "description": "Closed circuit television services",
            "id": "92222000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF22"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE3"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See tender documents",
              "name": "Pricing from the commercial model",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "See tender documents",
              "name": "Quality based on written responses",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Any extension will be considered upon the following criteria being met:\n(i)Demonstration by the Contractor of the successful operation of the Contract since the starting date.\n(ii)The Client wishes to extend the Contract.\n(iii)The Supplier wishes to extend the Contract."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The Bidder must:\n\u2022 have a minimum turnover requirements, set at \u00a3250,000 per annum.\n\u2022 ensure that their Employers and Public Liability Insurance policies contains an \"Indemnity To Principle\" clause.",
              "type": "economic"
            },
            {
              "description": "The Bidder must:\n\u2022 be a member of the Security Industry Authority (SIA) or similar\n\u2022 conform to the requirements of the Real Living Wage as issued by the Living Wage Foundation (or be commited to pay the necessary rates by the start of the contract)\n\u2022 be willing to obtain the Signatory level of the Carbon Reduction Code for the Built Environment (https://www.crcbe.org/) within the first 12 months of the contract.\n\u2022 hold, or will hold prior to the commencement of the contact, an ISO 9001 UKAS accreditation, or similar certification\n\u2022 hold, or will hold prior to the commencement of the Contract, a health and safety accreditation such as CHAS, SSIP or equivalent\n\u2022 staff attending site must have received an Enhanced DBS check\nThe successful Bidder, or their subcontracted Monitoring Station, must also hold \u201cNational Security Inspectorate (NSI) - ARC Gold - High Integrity Monitoring of Intruder Alarms Monitoring of Fire Alarms\u201d or an equivalent accreditation/qualification.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2000000.0,
          "amountGross": 2400000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "As the Client\u0027s main customer is Nottinghamshire County Council, there is a risk of increase or decrease in the number of sites managed, due to the proposal of local goverment reorganisation.",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/K4T7K4AA8A",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-07T14:00:00+00:00"
    },
    "title": "AP25020 - Security Services Contract",
    "value": {
      "amount": 2000000.0,
      "amountGross": 2400000.0,
      "currency": "GBP"
    }
  }
}