Provision of internal cleaning services

{
  "buyer": {
    "id": "GB-PPON-PXBV-6874-MQGP",
    "name": "Bradley Stoke Town Council"
  },
  "date": "2025-10-14T09:51:27+01:00",
  "id": "065028-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059ab5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bradley Stoke",
        "postalCode": "BS32 8HL",
        "region": "UKK12",
        "streetAddress": "Council Office,"
      },
      "contactPoint": {
        "email": "philip.francis@bradleystoke.gov.uk",
        "name": "Philip Francis-Barber"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXBV-6874-MQGP",
      "identifier": {
        "id": "PXBV-6874-MQGP",
        "scheme": "GB-PPON"
      },
      "name": "Bradley Stoke Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "A mistake in the Hours for Brook Way Activity Centre was made. \nCorrection for these hours are 2 hours per day Monday to Friday total of 10 hours per week. \nLimited TUPE information available upon request.",
        "id": "065028-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-10-22T23:59:59+01:00"
    },
    "description": "Bradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies. The town council is due to tender for a new cleaning services contract to cover 3 Activity Centres, skate park containers and the office building. The contract is being tendered and interested providers are invited to bid for all sites. The contract is to start in 1st December 2025, for a 3-year contract finishing 30th November 2028. The town council is seeking a cleaning services contractor to provide quality and best value cleaning services across the 5 sites, to include routine and periodic internal cleaning. Potential suppliers are invited to visit the sites accompanied by the sites manager who can answer any questions. Please contact the sites manager via email on philip.francis@bradleystoke.gov.uk\nRequired Hours:\nJubilee Centre, Savages Wood Road, BS32 8HL: 12 hours per week.\n3 Hours Monday + Friday. 2 Hours on Tuesday, Wednesday, and Thursday\nWith changing room cleaning needed on Thursdays or Fridays from Mid August to Mid May each year. 2 hours per week.\nCouncil Office, Savages Wood Road, BS32 8HL: 5 hours per week, 1 hour per day.\nBaileys Court Activity Centre. Baileys Court Road, BS32 8BH: 11 hours per week.\n2.5 hours on Monday + Friday with 2 hours on Tuesdays, Wednesdays, and Thursdays.\nChanging room cleaning between Mid April to Mid September .5 hours per week on Mondays + Fridays.\nBrook Way Activity Centre, Brook Way, BS32 9DA: 7 Hours\n2 hours Monday to Friday, \nBradley Stoke Skate Park: 2 hours per week.\n1 hour on Mondays and Wednesdays. or before 3PM on Tuesdays and Thursdays. \n**We will be running site visits on Monday 13th October 2025 for anyone interested in the contract to attend. Please arrive by 11am to the Jubilee Centre with your own transport and the sites manager will then take everyone around all the sites and answer any questions.**\nPlease note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010.\nThe closing date is Monday 20th October 2025. All tenders should be submitted as sealed bids, clearly marked \"Cleaning Opportunity\" to the following address:\nPhilip Francis-Barber\nCouncil Office\nJubilee Centre\nSavages Wood Road\nBradley Stoke\nSouth Gloucestershire\nBS32 8HL\nTenders will be scored by closed meeting and the top 5 tenders presented to the finance committee on 22nd October 2025.\nThe successful tender will be subject to initial trial period of six months from the date of commencement of the contract. If the successful tender does not pass the initial trial period, they must remain in place until a new contractor is appointed.\nTenders must have a minimum of \u00a35,000,000 public liability cover and any and all relevant insurance policies in place.\nAll chemicals and equipment are supplied by the successful tender and the council provides hand towels, hand soap, toilets rolls etc.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Scoring Matrix spreadsheet",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-5239",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5239"
      },
      {
        "description": "Scoring criteria information",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5240",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5240"
      },
      {
        "description": "Ethical purchasing guideline",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5244",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5244"
      },
      {
        "datePublished": "2025-10-14T09:51:27+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065028-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065028-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-16T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "BSTC-ASCC",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services in urban or rural areas, and related services",
            "id": "90600000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Checks whether the tender meets the Council\u0027s stated needs.\nScoring Guide:\n0 = Bid does not meet essential requirements (e.g., missing insurance, sites not covered, hours not addressed).\n1 = Major gaps in compliance; significant omissions.\n2 = Partially compliant; some key requirements unclear or not evidenced.\n3 = Meets minimum requirements but with limited detail (e.g., hours matched but seasonal tasks not explained).\n4 = Meets all requirements with good supporting detail.\n5 = Fully compliant, with clear evidence of understanding, accurate schedules, and insurances in place.",
              "name": "Compliance with Requirements (10%)",
              "numbers": [
                {
                  "number": 1,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Assesses contractor\u0027s track record delivering similar contracts.\nScoring Guide:\n0 = No relevant experience provided.\n1 = Minimal or unrelated experience; no references.\n2 = Some experience, but not directly comparable; weak references.\n3 = Adequate experience with similar facilities; references acceptable.\n4 = Strong experience with multiple, relevant contracts; positive references.\n5 = Extensive experience in activity/community centres, offices, and public sector contracts; excellent references demonstrating reliability and quality.",
              "name": "Relevant Experience \u0026 References (15%)",
              "numbers": [
                {
                  "number": 2,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "How the contractor proposes to deliver services, including cleaning schedules, quality control, and periodic works.\nScoring Guide:\n0 = No clear plan of delivery.\n1 = Very limited method statement; generic and not tailored to sites.\n2 = Method provided but vague or unrealistic; limited coverage of periodic cleaning.\n3 = Clear method addressing routine/periodic cleaning; evidence of quality checks and basic contingency planning.\n4 = Comprehensive, site-specific method covering all sites, schedules, and monitoring; contingency arrangements included.\n5 = Outstanding, highly tailored proposal; includes detailed schedules, site-specific processes, robust monitoring systems, innovative solutions, and clear quality assurance framework.",
              "name": "Method Statement \u0026 Service Delivery (25%)",
              "numbers": [
                {
                  "number": 3,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Evaluates adequacy of workforce and how performance will be managed.\nScoring Guide:\n0 = No staffing/supervision details.\n1 = Insufficient staff proposed; no supervision described.\n2 = Some details, but unclear training, cover for absence, or supervision structure.\n3 = Adequate staffing plan with trained staff; basic cover and supervision arrangements.\n4 = Strong staffing proposal with clear roles, supervision levels, absence cover, and staff support.\n5 = Excellent, well-structured plan including recruitment, training, supervision, staff welfare, cover for sickness/holidays, and performance monitoring.",
              "name": "Staffing \u0026 Supervision Arrangements (15%)",
              "numbers": [
                {
                  "number": 4,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Focus on eco-friendly practices and reducing environmental impact.\nScoring Guide:\n0 = No evidence of environmental consideration.\n1 = Minimal measures (e.g., vague statement about recycling).\n2 = Some basic sustainable practices; limited detail.\n3 = Good evidence of sustainable cleaning practices (eco products, waste minimisation).\n4 = Strong commitment with clear examples (certifications, energy-efficient equipment, refill systems).\n5 = Excellent approach, innovative and proactive sustainability measures (verified credentials, carbon reduction targets, supplier sustainability commitments).",
              "name": "Environmental \u0026 Sustainability Measures (10%)",
              "numbers": [
                {
                  "number": 5,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Assesses compliance with statutory H\u0026S requirements and contractor\u0027s approach to safe working.\nScoring Guide:\n0 = No H\u0026S evidence provided.\n1 = Very limited evidence; no policies or risk management processes.\n2 = Some basic policies (COSHH, accident reporting), but incomplete.\n3 = Adequate H\u0026S arrangements; standard documentation provided.\n4 = Strong risk management approach, with evidence of staff training, PPE, COSHH compliance, safeguarding awareness.\n5 = Excellent, proactive approach with full suite of policies, detailed risk assessments, regular training, monitoring and reporting systems, and strong compliance culture.",
              "name": "Health \u0026 Safety / Risk Management (10%)",
              "numbers": [
                {
                  "number": 6,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Evaluates cost-effectiveness of the proposal in relation to quality and coverage.\nScoring Guide:\n0 = Unreasonably high or low price; poor value or unrealistic.\n1 = Very poor value; costs significantly higher/lower than market norm without justification.\n2 = Below average value; concerns about sustainability of bid.\n3 = Reasonable value; price acceptable but not outstanding.\n4 = Strong value; price competitive and proportionate to quality of service.\n5 = Best value; highly competitive price with clear justification, realistic costings, and excellent quality.",
              "name": "Price / Value for Money (15%)",
              "numbers": [
                {
                  "number": 7,
                  "weight": "order"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 40652.04,
          "amountGross": 48782.45,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-08-01T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Cleaning Opportunity\nPhilip Francis-Barber\nCouncil Office\nThe Jubilee Centre\nSavages Wood Road\nBradley Stoke\nBS32 8HL",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-17T17:00:00+01:00"
    },
    "title": "Provision of internal cleaning services",
    "value": {
      "amount": 40652.04,
      "amountGross": 48782.45,
      "currency": "GBP"
    }
  }
}