Buyer Name: BLUELIGHT COMMERCIAL LIMITED
Buyer Address: Lower Ground 5-8 The Sanctuary, London, UKI32, SW1P 3JS, United Kingdom
Contact Name: Murray Smith
Contact Email: murray.smith@bluelight.police.uk
BLC0177 - Legacy Media Digitisation Framework
Buyer Contact Info
Status
complete
complete
Procedure
open
open
Value
50000000.0 GBP
50000000.0 GBP
Published
14 Oct 2025, 17:06
14 Oct 2025, 17:06
Deadline
n/a
n/a
Contract Start
03 Nov 2025, 00:00
03 Nov 2025, 00:00
Contract End
02 Nov 2029, 23:59
02 Nov 2029, 23:59
Category
n/a
n/a
CPV
30233000 - Media storage and reader devices
30233000 - Media storage and reader devices
Region
n/a
n/a
Awarded To
Cleardata UK, Memnon Archiving Services
Cleardata UK, Memnon Archiving Services
Official Source
Open Find a Tender
Open Find a Tender
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 6 lots which are: Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer. Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer. Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot 1 Status: complete
Lot 2 Status: complete
Lot 3 Status: complete
Lot 4 Status: complete
Lot 5 Status: complete
Lot 6 Status: complete
Awards
Award Title: Lot 1 - VHS Media Conversion - In House - With DEMS Integration
Raw Notice JSON
Expand raw payload
{
"awards": [
{
"aboveThreshold": true,
"assessmentSummariesDateSent": "2025-10-13T00:00:00+01:00",
"contractPeriod": {
"endDate": "2029-11-02T23:59:59+00:00",
"startDate": "2025-11-03T00:00:00+00:00"
},
"date": "2025-10-13T00:00:00+01:00",
"documents": [
{
"datePublished": "2025-10-14T18:06:55+01:00",
"description": "Contract award notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "065376-2025",
"noticeType": "UK6",
"url": "https://www.find-tender.service.gov.uk/Notice/065376-2025"
}
],
"id": "1",
"items": [
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "1",
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"milestones": [
{
"dueDate": "2025-10-24T23:59:59+01:00",
"id": "1",
"status": "scheduled",
"type": "futureSignatureDate"
}
],
"relatedLots": [
"1"
],
"standstillPeriod": {
"endDate": "2025-10-23T23:59:59+01:00"
},
"status": "pending",
"suppliers": [
{
"id": "GB-COH-03986970",
"name": "Cleardata UK"
},
{
"id": "GB-COH-09943705",
"name": "Memnon Archiving Services"
}
],
"title": "Lot 1 - VHS Media Conversion - In House - With DEMS Integration",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"documents": [
{
"datePublished": "2025-10-14T18:06:55+01:00",
"description": "Contract award notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "065376-2025",
"noticeType": "UK6",
"url": "https://www.find-tender.service.gov.uk/Notice/065376-2025"
}
],
"finalStatusDate": "2025-10-14T00:00:00+01:00",
"id": "-1",
"relatedLots": [
"2",
"3",
"4",
"5",
"6"
],
"status": "active"
}
],
"bids": {
"details": [
{
"id": "2",
"relatedLots": [
"1"
],
"status": "valid",
"tenderers": [
{
"id": "GB-COH-03986970",
"name": "Cleardata UK"
}
]
},
{
"id": "3",
"relatedLots": [
"1"
],
"status": "valid",
"tenderers": [
{
"id": "GB-COH-09943705",
"name": "Memnon Archiving Services"
}
]
}
],
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 2
},
{
"id": "2",
"measure": "finalStageBids",
"relatedLot": "1",
"value": 2
},
{
"id": "3",
"measure": "smeFinalStageBids",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "finalStageBids",
"relatedLot": "2",
"value": 0
},
{
"id": "6",
"measure": "smeFinalStageBids",
"relatedLot": "2",
"value": 0
},
{
"id": "7",
"measure": "vcseFinalStageBids",
"relatedLot": "2",
"value": 0
},
{
"id": "8",
"measure": "finalStageBids",
"relatedLot": "3",
"value": 0
},
{
"id": "9",
"measure": "smeFinalStageBids",
"relatedLot": "3",
"value": 0
},
{
"id": "10",
"measure": "vcseFinalStageBids",
"relatedLot": "3",
"value": 0
},
{
"id": "11",
"measure": "finalStageBids",
"relatedLot": "4",
"value": 0
},
{
"id": "12",
"measure": "smeFinalStageBids",
"relatedLot": "4",
"value": 0
},
{
"id": "13",
"measure": "vcseFinalStageBids",
"relatedLot": "4",
"value": 0
},
{
"id": "14",
"measure": "finalStageBids",
"relatedLot": "5",
"value": 0
},
{
"id": "15",
"measure": "smeFinalStageBids",
"relatedLot": "5",
"value": 0
},
{
"id": "16",
"measure": "vcseFinalStageBids",
"relatedLot": "5",
"value": 0
},
{
"id": "17",
"measure": "finalStageBids",
"relatedLot": "6",
"value": 0
},
{
"id": "18",
"measure": "smeFinalStageBids",
"relatedLot": "6",
"value": 0
},
{
"id": "19",
"measure": "vcseFinalStageBids",
"relatedLot": "6",
"value": 0
}
]
},
"buyer": {
"id": "GB-COH-12517649",
"name": "BLUELIGHT COMMERCIAL LIMITED"
},
"date": "2025-10-14T18:06:55+01:00",
"id": "065376-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-0584db",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "London",
"postalCode": "SW1P 3JS",
"region": "UKI32",
"streetAddress": "Lower Ground 5-8 The Sanctuary"
},
"contactPoint": {
"email": "murray.smith@bluelight.police.uk",
"name": "Murray Smith"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "http://www.bluelightcommercial.police.uk/"
},
"id": "GB-COH-12517649",
"identifier": {
"id": "12517649",
"scheme": "GB-COH"
},
"name": "BLUELIGHT COMMERCIAL LIMITED",
"roles": [
"buyer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Blyth",
"postalCode": "NE244RP",
"region": "UKC21",
"streetAddress": "Innovation House Coniston Court,"
},
"contactPoint": {
"email": "sales@cleardata.co.uk"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "large",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-COH-03986970",
"identifier": {
"id": "03986970",
"scheme": "GB-COH"
},
"name": "Cleardata UK",
"roles": [
"supplier",
"tenderer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Birmingham",
"postalCode": "B3 2JR",
"region": "UKG31",
"streetAddress": "Rutland House, 148 Edmund Street"
},
"contactPoint": {
"email": "contact@memnon.com"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "large",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-COH-09943705",
"identifier": {
"id": "09943705",
"scheme": "GB-COH"
},
"name": "Memnon Archiving Services",
"roles": [
"supplier",
"tenderer"
]
}
],
"tag": [
"award",
"contract"
],
"tender": {
"description": "BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.\nTender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.\nThe Framework will include 6 lots which are: \nLot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.\nLot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.\nLot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.\nLot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.\nLot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD\u0027s to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.\nLot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD\u0027s to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.",
"id": "BLC0177",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"id": "1",
"status": "complete"
},
{
"id": "2",
"status": "complete"
},
{
"id": "3",
"status": "complete"
},
{
"id": "4",
"status": "complete"
},
{
"id": "5",
"status": "complete"
},
{
"id": "6",
"status": "complete"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "complete",
"techniques": {
"hasFrameworkAgreement": true
},
"title": "BLC0177 - Legacy Media Digitisation Framework"
}
}