Sustainability Data Service

{
  "buyer": {
    "id": "GB-PPON-PDNN-2773-HVYN",
    "name": "Ministry of Justice"
  },
  "date": "2025-10-15T15:49:31+01:00",
  "id": "065670-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a5da",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "region": "UKI32",
        "streetAddress": "102 Petty France"
      },
      "contactPoint": {
        "email": "MOJUtilities@Justice.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement"
      },
      "id": "GB-PPON-PDNN-2773-HVYN",
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
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      "name": "Ministry of Justice",
      "roles": [
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  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-08T23:59:59+00:00"
    },
    "description": "Ministry of Justice\u2019s (MOJ) requirement is for the provision of a managed sustainability data and reporting service. The supplier will be required to provide accurate, validated data in support of a range of both internal and external reporting requirements, including: \n- Greening Government Commitments (GGCs): Quarterly and annual reporting to the Department for Environment, Food and Rural Affairs (Defra) on progress against the GGCs.  \n- Annual Report \u0026 Accounts (ARAs): Sustainability reporting for MOJ Group and its Arm\u2019s Length Bodies, in line with HM Treasury\u2019s Sustainability Reporting Guidance. \n- Task Force on Climate-related Financial Disclosures (TCFD): Annual disclosure of climate-related financial risks, opportunities, metrics and targets. \n- The State of the Estate (SoftE) report: Contributions to Cabinet Office\u2019s annual (SoftE) report, which fulfils the requirement in the Climate Change Act 2008 to assess the progress made in the year towards improving the efficiency and contribution to sustainability of buildings that are part of the government\u2019s estate. \n- Internal reporting for the following stakeholders and purposes: \n\u2022\tQuarterly reporting against metrics and milestones from the MOJ\u2019s Departmental Delivery Plan. \n\u2022\tThe Senior Sustainability Board meets quarterly and oversees departmental climate-related risks, opportunities, strategies and performance. \n\u2022\tClimate-related risks, performance milestones and metrics are reviewed quarterly at our Finance, Performance and Risk Committee which reports into the MOJ Executive Committee.  \n\u2022\tThe Departmental Board receives an annual climate change and sustainability transition risk report. \n\u2022\tMOJ\u2019s Audit and Risk Assurance Committee receives quarterly risk updates and a biannual risk overview. \n\u2022\tThe HM Prison and Probation Service (HMPPS) Audit and Risk Assurance Committee receives quarterly reporting on climate change and sustainability transition risk. \n\u2022\tThe HMPPS Agency Board receives an annual report covering climate-related risks and opportunities. \nDATA COLLECTION AND MANAGEMENT\nThe successful supplier will receive historic datasets from the incumbent provider, which go back to 2017, and will complete a data audit, reviewing the existing data for quality, relevance, and compliance. The supplier will also be responsible for collecting relevant new data from multiple data suppliers, including checks for completeness, accuracy, and consistency. The supplier will also estimate missing or incorrect data following a pre-agreed methodology, and update these estimates with actual data when it becomes available. Data will be stored in a centralised database, which is readily accessible to MOJ. \nThe supplier will also provide dedicated resources responsible for managing the receipt and validation of incoming data, as well as liaising with data suppliers to ensure data completeness and integrity. \nData is to be collected from c.45 sources, including (but not limited to) FM suppliers, energy suppliers, water companies, consumable providers, utility bureau services (via the new MOJ-wide contract awarded to Mitie), travel procurement systems. \nData to be collected includes, but is not limited to: \n- Fuel and electricity consumption, including combusted fuel, purchased electricity, heat, self-generated energy, kilometres travelled for business travel, and fugitive emissions (such as from refrigerants and coolants) \n- Waste arising, by type and treatment process. \n- ICT \u0026 digital, including energy consumed and embodied carbon emissions from on- and off-premise servers and data centres and private cloud data centres \n- Total potable water consumption \n- Paper consumption \n- Carbon offsetting credits purchased and retired (tCO\u2082e), and type of credits, specifying reduction vs. removal, and method of removal. \n- Scope 3 supply chain emissions \n- Cost data \nDATA ANALYSIS AND REPORTING\nIn supporting MOJ\u2019s data analysis and reporting requirements, the supplier will provide the following, either as part of a data system, or in an integrated platform: \n- Visualisation tools: Dashboards, charts, and graphs to visualise data and identify trends, patterns, and inefficiencies. \n- Benchmarking: Enabling benchmarking against industry standards (e.g. BREEAM), and against similar building types within the MOJ portfolio. \n- Reporting: Generation of reports, including those to meet the internal and external reporting requirements outlined above. The supplier will also complete MOJ\u2019s quarterly return template for the GGC requirements, to be issued to MOJ for review and approval. \nThe supplier will also be required to provide information on request to support MOJ\u2019s response to requests made under the Freedom of Information Act (FOI) and the Environmental Information Regulations (EIR), as well as MOJ\u2019s response to Parliamentary Questions (PQs) and other forms of Parliamentary correspondence. The supplier may also be asked to develop custom dashboards (e.g. for prison waste) tailored to different users, including integration with existing MOJ systems. This work will be on an ad hoc basis, and separate rates for this will be requested in the pricing schedule.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-15T15:49:31+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065670-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065670-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-28T17:00:00+00:00"
    },
    "id": "prj_15601",
    "items": [
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        "additionalClassifications": [
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            "description": "Data-processing services",
            "id": "72310000",
            "scheme": "CPV"
          },
          {
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            "id": "72322000",
            "scheme": "CPV"
          },
          {
            "description": "Environmental information systems",
            "id": "90714100",
            "scheme": "CPV"
          },
          {
            "description": "Supporting services for the government",
            "id": "75130000",
            "scheme": "CPV"
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        "deliveryAddresses": [
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            "countryName": "United Kingdom",
            "region": "UK"
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        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "name": "Demonstration of proposed sustainability data platform",
              "numbers": [
                {
                  "number": 9,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Previous experience",
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              "type": "quality"
            },
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              "name": "Contract Onboarding and Set-Up",
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            {
              "name": "Reporting Phase service delivery: Maintenance, Support, Continuous Improvement and Compliance",
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              ],
              "type": "quality"
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            {
              "name": "Resource \u0026 team structures",
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                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Social Value Outcome 4. Sustainable procurement practices",
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                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Pricing Schedule",
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              "type": "price"
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        },
        "contractPeriod": {
          "endDate": "2031-06-30T23:59:59+01:00",
          "startDate": "2026-01-01T00:00:00+00:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "FINANCIAL\nBidder must have, or commit to obtain prior to the award of the contract, the levels of insurance cover indicated below:\nEmployer\u2019s (Compulsory) Liability Insurance = \u00a35 million\nPublic Liability Insurance = \u00a31 million\nProfessional Indemnity Insurance = \u00a31 million\nProduct Liability Insurance = \u00a31 million\nLEGAL\nBidder must have, or commit to having in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.",
              "type": "economic"
            },
            {
              "description": "RELEVANT EXPERIENCE AND CONTRACT EXAMPLES\nBidder must provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). \nThe contract/s must demonstrate the Bidder\u0027s experience of delivering the following requirements:\na data validation and assurance service\na data reporting platform\ncollection and management of relevant sustainability data (energy, water, waste, transport).\nORGANISATIONAL DATA SECURITY STANDARDS\nBidder must hold Cyber Essentials Plus certification.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
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        "value": {
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          "amountGross": 1320000,
          "currency": "GBP"
        }
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    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    "tenderPeriod": {
      "endDate": "2025-11-11T12:00:00+00:00"
    },
    "title": "Sustainability Data Service",
    "value": {
      "amount": 1100000,
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      "currency": "GBP"
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}