24077 Provision of Library Management System for the Spine Network

{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2025-10-17T00:00:00+01:00",
      "contractPeriod": {
        "endDate": "2030-05-30T23:59:59+01:00",
        "maxExtentDate": "2032-05-30T23:59:59+01:00",
        "startDate": "2026-05-31T00:00:00+01:00"
      },
      "date": "2025-10-15T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-10-17T12:18:42+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "066275-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/066275-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            },
            {
              "description": "Library management services",
              "id": "79995000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH1"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-12-01T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "Digital Asset Module - improvement to core system\nRoom booking Module- - improvement to core system\nEnhanced Management Reporting Module - improvement to core system\nSMS package: 50,000 per annum across consortium - if used by the Authority.\nDevelopment days - Half a day and full - for improvements to core system or additional modules.\nAdditional consultancy - half a day and full - for advice and support on projects relating to the improvement of the system\nTraining - as and when required\nEvents Module - to improvement core system offer\nPostcode data supply - 2 updates per annum"
      },
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "allow extension of up to 24 months.\nThe Authority  has the right to exercise extensions in 6 or 12 month intervals, but not exceeding 24 months in total"
      },
      "standstillPeriod": {
        "endDate": "2025-10-28T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01628868",
          "name": "CIVICA UK LIMITED"
        }
      ],
      "title": "24077 Provision of Library Management System for SPINE Network",
      "value": {
        "amount": 984536.09,
        "amountGross": 1181448.71,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 3
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PJVB-3262-VGVJ",
    "name": "Cambridgeshire County Council"
  },
  "date": "2025-10-17T12:18:42+01:00",
  "id": "066275-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052701",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Alconbury Weald, Huntingdon",
        "postalCode": "PE28 4YE",
        "region": "UKH12",
        "streetAddress": "New Shire Hall Emery Crescent Enterprise Campus,"
      },
      "contactPoint": {
        "email": "Paul.tamanis-laing@cambridgeshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJVB-3262-VGVJ",
      "identifier": {
        "id": "PJVB-3262-VGVJ",
        "scheme": "GB-PPON"
      },
      "name": "Cambridgeshire County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Norwich",
        "postalCode": "NR1 2DH",
        "region": "UKH15",
        "streetAddress": "County Hall, Martineau Lane"
      },
      "contactPoint": {
        "email": "sourcingteam@norfolk.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PDYH-3246-XWTR",
      "identifier": {
        "id": "PDYH-3246-XWTR",
        "scheme": "GB-PPON"
      },
      "name": "Norfolk County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Peterborough",
        "postalCode": "PE2 8TY",
        "region": "UKH11",
        "streetAddress": "Sand Martin House Peterborough, Bittern Way"
      },
      "contactPoint": {
        "email": "procurementcontracts@peterborough.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLXM-3229-WVQH",
      "identifier": {
        "id": "PLXM-3229-WVQH",
        "scheme": "GB-PPON"
      },
      "name": "Peterborough City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ipswich",
        "postalCode": "IP1 2BX",
        "region": "UKH14",
        "streetAddress": "Endeavour House, 8 Russell Road"
      },
      "contactPoint": {
        "email": "Procurementbusinesssupport@suffolk.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHVH-1657-HHMV",
      "identifier": {
        "id": "PHVH-1657-HHMV",
        "scheme": "GB-PPON"
      },
      "name": "Suffolk County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PCMJ-9641-QWWM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "region": "UKI44",
        "streetAddress": "Southbank Central, 30 Stamford Street"
      },
      "contactPoint": {
        "email": "BidSupport@civica.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "url": "https://www.civica.com/en-gb/",
        "vcse": false
      },
      "id": "GB-COH-01628868",
      "identifier": {
        "id": "01628868",
        "scheme": "GB-COH"
      },
      "name": "CIVICA UK LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium -\n\u2022\tCambridgeshire County Council,\n\u2022\tNorfolk County Council, \n\u2022\tPeterborough City Council\n\u2022\tSuffolk County Council.\nThe system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases. \nIt is the core database that controls how library services operate and managed their processes. \nFour separate SAAS agreements will  be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months.\nThe Total estimated value of this procurement is \u00a31,500,000 inclusive of Vat.  Individual value for each SPINE member was approximately between \u00a340,000 - \u00a370,000 annually.\nBidders were invited to submit their submissions via the ProContract E-tendering system.",
    "id": "24077",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "24077 Provision of Library Management System for the Spine Network"
  }
}