KMMH, KCHFT, MCH - Linen and Laundry Services

{
  "buyer": {
    "id": "GB-PPON-PNZR-1968-PDPD",
    "name": "Kent and Medway Mental Health NHS Trust"
  },
  "date": "2025-10-17T13:10:19+01:00",
  "id": "066308-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ced1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidstone",
        "postalCode": "ME16 9PH",
        "region": "UKJ45",
        "streetAddress": "Priority House, Hermitage Lane"
      },
      "contactPoint": {
        "email": "kmpt.procurement@nhs.net"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.kentmedwaymentalhealth.nhs.uk/"
      },
      "id": "GB-PPON-PNZR-1968-PDPD",
      "identifier": {
        "id": "PNZR-1968-PDPD",
        "scheme": "GB-PPON"
      },
      "name": "Kent and Medway Mental Health NHS Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ashford",
        "postalCode": "TN25 4AZ",
        "region": "UKJ45",
        "streetAddress": "Trinity House, 110 - 120 Upper Pemberton,"
      },
      "contactPoint": {
        "email": "kmpt.procurement@nhs.net"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.kentcht.nhs.uk"
      },
      "id": "GB-PPON-PHVC-1716-LBDJ",
      "identifier": {
        "id": "PHVC-1716-LBDJ",
        "scheme": "GB-PPON"
      },
      "name": "Kent Community Health NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary market engagement has not been undertaken due to a compressed procurement timeline driven by the expiry of the current contract, the need to maintain uninterrupted linen and laundry services, and internal governance deadlines. The Trusts have a clearly defined service scope and performance expectations based on historical usage data and stakeholder input. Given the limited supplier market capable of delivering these specialised services, market engagement was considered unlikely to yield additional value and would risk delaying the tender unnecessarily."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "The \u0027Total value (estimated)\u0027 figure stated within this notice represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account optional extension periods. This figure does not however take into account: \n(i) the application of indexation; or \n(ii) potential increases or decreases in the demand for services during the Contract term as detailed within the tender documents. The Contracting Authority does not guarantee any volume or value under this contract or in association with this notice."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Kent \u0026 Medway Mental Health NHS Trust is acting as the lead organisation in collaboration with Kent Community Health NHS Foundation Trust and Medway Community Healthcare (collectively the \u201cContracting Authorities\u201d), to invite tenders for the provision of Linen \u0026 Laundry Services.\nThe Contracting Authorities are procuring this contract following the Open Procedure under the Procurement Act 2023 and the its Standing Financial Instructions.  \nThe Supplier will provide a fully inclusive Linen and Laundry Service to deliver the following:\n\u2022 Provision of Clean Linen to point of use (department and ward level);\n\u2022 Collection and processing of Used Linen from point of use (department and ward level); and\n\u2022 Repairs and alterations to Linen and uniforms\nThe Linen and Laundry Service shall be provided ensuring that there is an adequate supply of Linen available at each of the relevant properties, 24 hours per day, 365 days per year.\nA high standard is required for our patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).\nThe Contracting Authorities will be awarding one joint Contract for the provision of all services detailed in its Specification.\nPlease note that Medway Community Healthcare is not a public authority, and it is therefore not possible to provide their details within the \"Contracting Authorities\" section of this notice as they do not have an account on the Central Digital Platform. We have therefore provided the full details below:\nContracting Authorities:\n1. Kent and Medway Mental Health NHS Trust\nPublic Procurement Organisation Number: PNZR-1968-PDPD\nPriority house, Hermitage Lane\nMaidstone\nKent\nME16 9PH\nUnited Kingdom\nEmail: kmpt.procurement@nhs.net\nWebsite: https://www.kentmedwaymentalhealth.nhs.uk/\nRegion: UKJ46 - West Kent\nOrganisation type: Public authority - central government\n2. Kent Community Health NHS Foundation Trust\nPublic Procurement Organisation Number: PHVC-1716-LBDJ\nTrinity House, 110 - 120 Upper Pemberton,\nAshford\nTN25 4AZ\nUnited Kingdom\nEmail: kmpt.procurement@nhs.net\nWebsite: https://www.kentcht.nhs.uk\nRegion: UKJ45 - Mid Kent\nOrganisation type: Public authority - central government\n3. Medway Community Healthcare\nPublic Procurement Organisation Number: N/A\n21 Bailey Drive, Gillingham Business Park\nGillingham\nME8 0PZ\nUnited Kingdom\nEmail: kmpt.procurement@nhs.net\nWebsite: https://www.medwaycommunityhealthcare.nhs.uk/\nRegion: UKJ41 - Medway\nOrganisation type: Community Interest Company",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-17T13:10:19+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066308-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066308-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-28T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05ced1",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Laundry-management services",
            "id": "98311100",
            "scheme": "CPV"
          },
          {
            "description": "Laundry-operation services",
            "id": "98311200",
            "scheme": "CPV"
          },
          {
            "description": "Laundry supplies",
            "id": "39291000",
            "scheme": "CPV"
          },
          {
            "description": "Laundry-collection services",
            "id": "98311000",
            "scheme": "CPV"
          },
          {
            "description": "Hospital linen",
            "id": "39518000",
            "scheme": "CPV"
          },
          {
            "description": "Bed linen",
            "id": "39512000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ41"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price Evaluation",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality Evaluation",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Net Zero \u0026 Social Value Evaluation",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract term may be extended for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Contracting Authorities. The duration of this Contract shall be no longer than five (5) years in total."
        },
        "status": "active",
        "value": {
          "amount": 2000000.0,
          "amountGross": 2400000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-03-31T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Contract Performance: \nThe Contracting Authorities have identified the following risks as risks that satisfy the criteria of Schedule 8 sub-paragraph (6)(a) of the Procurement Act 2023 i.e. that the risk/s could jeopardise the satisfactory performance of the contract but, because of its/their nature, cannot be addressed in the contract as awarded:\n(i). increased demand for the services during the Contract term due to changes to the organisational structure, or services offered by, any of the Contracting Authorities.\nThe Contracting Authorities has concluded that there is a possibility that the contract may have to be modified as a result of a materialisation of the known risk at a later date in accordance with Schedule 8 paragraph 5 of the Procurement Act 2023\nExclusions:\nIf at any time during the procurement, or post award, it comes to the attention of the Contracting Authorities, by whatever means, that a Supplier has become \u0027excluded\u0027 or \u0027excludable\u0027 as per Sec 57 of the PA2023, the Contracting Authorities, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.\nReservations of rights and disclaimers of liability:\nThe Contracting Authorities expressly reserves the right:\n(i). not to award any contract as a result of the procurement process commenced by publication of this notice;\n(ii). to make whatever changes it may see fit to the content and structure of the tendering Competition; and \n(iii). in no circumstances will the Contracting Authorities be liable for any costs incurred by candidates",
    "status": "active",
    "submissionMethodDetails": "The Contracting Authorities are utilising an electronic Tendering system (\"E-Tendering Portal\") to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authorities, including the submission of Tender responses will be conducted solely via the following link: https://health-family.force.com/s/Welcome \nA user guide can be found at the following link: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf \nFor any technical queries, please contact support-health@atamis.co.uk or via telephone on 0800 995 6035 (08:00-18:00 Monday-Friday excluding public holidays).",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-28T12:00:00Z"
    },
    "title": "KMMH, KCHFT, MCH - Linen and Laundry Services",
    "value": {
      "amount": 2000000.0,
      "amountGross": 2400000.0,
      "currency": "GBP"
    }
  }
}