Buyer Name: West Yorkshire Combined Authority
Buyer Address: Wellington House, 40-50 Wellington Street, Leeds, UKE42, LS1 2DE, United Kingdom
Contact Email: commercialteam@westyorks-ca.gov.uk
Contact Telephone: +44 01132517272
Portfolio Information Management System
Buyer Contact Info
Status
complete
complete
Procedure
open
open
Value
550000.0 GBP
550000.0 GBP
Published
17 Oct 2025, 14:20
17 Oct 2025, 14:20
Deadline
n/a
n/a
Contract Start
07 Nov 2025, 00:00
07 Nov 2025, 00:00
Contract End
06 Nov 2029, 23:59
06 Nov 2029, 23:59
Category
n/a
n/a
CPV
72000000 - IT services: consulting, software development, Internet and support
72000000 - IT services: consulting, software development, Internet and support
Region
n/a
n/a
Awarded To
Ninth Wave Ltd.
Ninth Wave Ltd.
Official Source
Open Find a Tender
Open Find a Tender
Description
The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly — from 200 to over 800 project sites — and the existing system has struggled to keep pace. Key challenges include: • Outdated technology architecture. • Manual, resource-intensive updates. • Limited reporting and dashboarding capabilities. • A lack of scalability for growing governance and assurance needs. In response, WYCA’s Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels — from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA’s Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA’s existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted — so much so that it could be confidentl
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot LOT-0000 Status: complete
Awards
Award Title: Portfolio Information Management System
Raw Notice JSON
Expand raw payload
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"description": "The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly \u2014 from 200 to over 800 project sites \u2014 and the existing system has struggled to keep pace. Key challenges include: \u2022 Outdated technology architecture. \u2022 Manual, resource-intensive updates. \u2022 Limited reporting and dashboarding capabilities. \u2022 A lack of scalability for growing governance and assurance needs. In response, WYCA\u2019s Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels \u2014 from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA\u2019s Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA\u2019s existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption \u0026 Confidence Be intuitive and trusted \u2014 so much so that it could be confidentl",
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