The provision of Electronic Door Entry Systems

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Access control system",
              "id": "42961100",
              "scheme": "CPV"
            },
            {
              "description": "Repair and maintenance services of building installations",
              "id": "50700000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF21"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-03376202",
          "name": "Open View Security Solutions Limited"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-PPON-PXRT-5737-VBQD",
    "name": "Leicester City Council"
  },
  "contracts": [
    {
      "aboveThreshold": true,
      "awardID": "1",
      "dateSigned": "2025-10-15T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-10-17T15:26:15+01:00",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "066413-2025",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/066413-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "options": {
        "description": "The right to additional purchases while the contract is valid.\nThe awarded value estimates the possible cost the risks identified that may arise during the contract term. Committed value \u00a3107,416.80 but possible spend up to \u00a33,721,985.74\nThe Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.\nThe potential risks are additional costs that come as a result of;\na. Additional sites that become part of the estate which at this point cannot be known are required to be onboarded during the time, which will incur additional costs\nb. Updates to the fire regulations that cause servicing of the doors to become more frequent or have more requirements to meet health and safety standards if there is an update to any other regulations.\nc. The market availability of parts in that they are no longer available to purchase and therefore more spend occurs due to replacing a larger number of for example doors on the basis the current ones become obsolete\nd. Increases in anti-social behaviour causing vandalism to the door entry systems that will require more full replacements to the doors or repairs.\ne. The system awarded on the contract becomes obsolete during the term\nThese risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract."
      },
      "period": {
        "endDate": "2028-10-30T23:59:59+00:00",
        "maxExtentDate": "2032-10-30T23:59:59+01:00",
        "startDate": "2025-11-01T00:00:00+00:00"
      },
      "renewal": {
        "description": "Initial 3 years with option sot extend for a further 2+2 years"
      },
      "status": "active",
      "title": "The provision of Electronic Door Entry Systems",
      "value": {
        "amount": 3721985.0,
        "amountGross": 4466382.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-10-17T15:26:15+01:00",
  "id": "066413-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058901",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "region": "UKF21",
        "streetAddress": "City Hall"
      },
      "contactPoint": {
        "email": "Rebecca.cowan@leicester.gov.uk",
        "name": "Rebecca Cowan "
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.leicester.gov.uk"
      },
      "id": "GB-PPON-PXRT-5737-VBQD",
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
      },
      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Romford, Essex",
        "postalCode": "RM7 7PJ",
        "region": "UKI52",
        "streetAddress": "Openview House, Chesham Close"
      },
      "contactPoint": {
        "email": "andy.ward@openviewgroup.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "vcse": false
      },
      "id": "GB-COH-03376202",
      "identifier": {
        "id": "03376202",
        "scheme": "GB-COH"
      },
      "name": "Open View Security Solutions Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "coveredBy": [
      "GPA"
    ],
    "description": "Leicester City Council \"the Council\" has various properties within the City that use door entry systems. These properties are the dwellings of Council residents. The Council wishes to procure a contact for the installation and support for these door entry systems. The proposed contract will be for an initial term of three (3)-years with the option to extend for a further four (4) years in two-year periods (2+2 years). Total possible contract term of seven (7) years. The specification outlines the extent of the work that is to be provided by the successful contractor, which will include a fully auditable and live reporting system to document faults from the initial notification to the final rectification of works",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "1007RCHOU",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "The provision of Electronic Door Entry Systems"
  }
}