← Back to opportunities

Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham

London Borough of Hammersmith and Fuham (LBHF)

Buyer Contact Info

Buyer Name: London Borough of Hammersmith and Fuham (LBHF)

Buyer Address: Town Hall, King Street, London, UKI33, W6 9JU, United Kingdom

Contact Email: procurement@lbhf.gov.uk

Status
active
Procedure
open
Value
2710000.0 GBP
Gross: 2710000 GBP
Published
21 Oct 2025, 09:51
Deadline
14 Nov 2025, 23:59
Contract Start
n/a
Contract End
n/a
Category
services
CPV
85312400 - Welfare services not delivered through residential institutions
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

The government has announced funding of the Holiday Activity and Food (HAF) programme for the next three financial years 2026/7. This covers holiday provision during Easter, Summer and Christmas holidays. We are looking for an organisation to act as the coordinator of Holiday Activities and Food programme in the borough. The coordinator is expected to manage and run a grant award process to establish suitable holiday provision and incorporating other provision delivered by the council or partners as well as any other funding opportunities to create a complete holiday offer for school aged children across all school holidays. Contract funding will be in two parts: Element 1 – for administrative costs related to coordination Element 2 – For delivery of provision of face to face holiday provision including grants to local organisations for delivery, events, equipment, venues and external marketing costs.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/067004-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value (Gross): GBP 2,710,000

Lot 1 Contract Start: 2026-03-02T00:00:00+00:00

Lot 1 Contract End: 2029-03-31T23:59:59+01:00

Lot 1 SME Suitable: Yes

Lot 1 Award Criterion (quality): Quality (70%)

Lot 1 Award Criterion (price): Price (30%)

Documents

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-PPON-PHTW-6333-BQGD",
    "name": "London Borough of Hammersmith and Fuham (LBHF)"
  },
  "date": "2025-10-21T10:51:42+01:00",
  "id": "067004-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059f69",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W6 9JU",
        "region": "UKI33",
        "streetAddress": "Town Hall, King Street"
      },
      "contactPoint": {
        "email": "procurement@lbhf.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHTW-6333-BQGD",
      "identifier": {
        "id": "PHTW-6333-BQGD",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Hammersmith and Fuham (LBHF)",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-15T23:59:59+00:00"
    },
    "description": "The government has announced funding of the Holiday Activity and Food (HAF) programme for the next three  financial years 2026/7. This covers holiday provision during Easter, Summer and Christmas holidays.\nWe are looking for an organisation to act as the coordinator of Holiday Activities and Food programme in the borough. The coordinator is expected to manage and run a grant award process to establish suitable holiday provision and incorporating other provision delivered by the council or partners as well as any other funding opportunities to create a complete holiday offer for school aged children across all school holidays.  \nContract funding will be in two parts: \nElement 1 \u2013 for administrative costs related to coordination\nElement 2 \u2013 For delivery of provision of face to face holiday provision including grants to local organisations for delivery, events, equipment, venues and external marketing costs.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-21T10:51:42+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "067004-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/067004-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-03T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-059f69",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Welfare services not delivered through residential institutions",
            "id": "85312400",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI33"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-03-02T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Two optional extensions of 12 months each"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 2710000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "Light touch contract",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Suppliers are requested to register on our tender portal to access the tender. https://www.capitalesourcing.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-14T23:59:00+00:00"
    },
    "title": "Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham",
    "value": {
      "amountGross": 2710000,
      "currency": "GBP"
    }
  }
}