Property Management Software renewal

{
  "awards": [
    {
      "id": "068235-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-164752",
          "name": "Softcat PLC"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "2",
        "measure": "smeBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "3",
        "measure": "foreignBidsFromEU",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "4",
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "5",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 1
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-139337",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "contracts": [
    {
      "awardID": "068235-2025-1",
      "dateSigned": "2025-10-16T00:00:00+01:00",
      "id": "068235-2025-1",
      "status": "active",
      "value": {
        "amount": 1246543.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-10-24T14:16:02+01:00",
  "id": "068235-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d37a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "region": "UKI",
        "streetAddress": "Po Box 270, Guildhall"
      },
      "contactPoint": {
        "email": "Taiwo.Muraina-Akinboade@cityoflondon.gov.uk",
        "telephone": "+44 2076063030"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-FTS-139337",
      "identifier": {
        "legalName": "The Mayor and Commonalty and Citizens of the City of London"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Buckinghamshire",
        "postalCode": "SL71LW",
        "region": "UKJ13",
        "streetAddress": "Solar house, fieldhouse lane, Marlow"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-164752",
      "identifier": {
        "legalName": "Softcat PLC"
      },
      "name": "Softcat PLC",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "streetAddress": "The Mayor and Commonalty and Citizens of the City of London"
      },
      "contactPoint": {
        "email": "taiwo.Muraina@cityoflondon.gov.uk"
      },
      "id": "GB-FTS-164753",
      "identifier": {
        "legalName": "High Court, Royal Courts of Justice"
      },
      "name": "High Court, Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "streetAddress": "The Mayor and Commonalty and Citizens of the City of London"
      },
      "contactPoint": {
        "email": "taiwo.Muraina@cityoflondon.gov.uk"
      },
      "id": "GB-FTS-164754",
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "name": "High Court of England and Wales",
      "roles": [
        "mediationBody",
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Software supply services",
      "id": "72268000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Property Management System is a business-critical application that underpins the City of London Corporation\u2019s management of its extensive freehold and leasehold property portfolio. \nThis is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. \nThis Contact is for 5 years commencing from the 1st of October 2025. \n\u200b",
    "id": "ocds-h6vhtk-05d37a",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        },
        "description": "The system facilitates the collection and administration of approximately \u00a3180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation\u2019s management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of  millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements.\nThe award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015.\nThis direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City\u2019s complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately \u00a31 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting.\nAwarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Property Management Software renewal"
  }
}