Clydebank Housing Association Ltd. Passenger Lift Servicing and Reactive Maintenance Contract

{
  "buyer": {
    "id": "GB-FTS-164762",
    "name": "Clydebank Housing Association Ltd."
  },
  "date": "2025-10-24T15:01:01+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=813921.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe successful contractor is required to provide a financial community benefit to the value of 2% of the annual sum (exclusive of VAT) invoiced to CHA and is payable at the end of each reporting year. CHA will add this to a community pot unless otherwise agreed with the contractor.\n(SC Ref:813921)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=813921",
  "id": "068264-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000813921",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05d389",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Clydebank",
        "postalCode": "G81 1BL",
        "region": "UKM81",
        "streetAddress": "77-83 Kilbowie Road"
      },
      "contactPoint": {
        "email": "jack@clydebank-ha.org.uk",
        "telephone": "+44 1419411044",
        "url": "https://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.ewing-somerville.com"
      },
      "id": "GB-FTS-164762",
      "identifier": {
        "legalName": "Clydebank Housing Association Ltd."
      },
      "name": "Clydebank Housing Association Ltd.",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G4 9TH",
        "region": "UKM82",
        "streetAddress": "40C Speirs Wharf"
      },
      "contactPoint": {
        "email": "info@ewing-somerville.com",
        "telephone": "+44 1413533531"
      },
      "details": {
        "url": "http://www.ewing-somerville.com"
      },
      "id": "GB-FTS-4799",
      "identifier": {
        "legalName": "Ewing Somerville Partnership (Scotland) Ltd."
      },
      "name": "Ewing Somerville Partnership (Scotland) Ltd.",
      "roles": [
        "processContactPoint"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dumbarton",
        "postalCode": "G82  1QR",
        "streetAddress": "Church Street"
      },
      "id": "GB-FTS-164763",
      "identifier": {
        "legalName": "Dumbarton Sheriff Court"
      },
      "name": "Dumbarton Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "description": "Lift-maintenance services",
      "id": "50750000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Clydebank Housing Association are seeking to enter into   a contract with a suitably experienced contractor for the provision of an all-inclusive annual servicing and reactive maintenance contract to their passenger lift installations in Clydebank for a three-year period commencing 1 April 2026 to 31 March 2029 with the possibility of contract extensions up to a maximum of two additional years in total.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "ESP 4933",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lift-maintenance services",
            "id": "50750000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "deliveryLocation": {
          "description": "Clydebank"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Passenger Lift Servicing and Reactive Maintenance Contract from 1 April 2026 to 31 March 2029. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract is to be let for a period of three years with an option to extend the contract on a yearly basis for a further two years. Any decision to extend the contract will be made entirely at the Employers discretion and will be subject to satisfactory performance against published key performance indicators"
        },
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 5
        },
        "selectionCriteria": {
          "description": "The Bidder\u0027s SPD will be assessed to ensure all bidders pass the threshold for working with a public body and questions 4C1.1/4C1.2 and 4C.6 scored. The five highest who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If scores are tied between bidders more than five bidders will be invited to go through to the tender stage. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If the Association consider there is insufficient acceptable bidders the procurement may be cancelled."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Restricted procedure",
    "recurrence": {
      "description": "The contract will be awarded for a period of three years with the option to extend the contract on a yearly basis thereafter up to a maximum of two additional years. The earliest potential timescale for publication of a new Notice is therefore 2028."
    },
    "secondStage": {
      "invitationDate": "2025-12-01T00:00:00Z"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:\nIf required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.\nThe relevant trade register in the UK is the Companies House Register -  //www.gov.uk/government/organisations/companies-house or equivalent in other countries.",
          "type": "suitability"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-24T12:00:00Z"
    },
    "title": "Clydebank Housing Association Ltd. Passenger Lift Servicing and Reactive Maintenance Contract"
  }
}