Renewal of Vehicle Lease Agreement for Bristol Centre of Enablement

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-11-11T23:59:59Z",
        "maxExtentDate": "2031-11-11T23:59:59Z",
        "startDate": "2025-11-12T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-10-28T11:52:30Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "068903-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/068903-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Vans",
              "id": "34136000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-11-12T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "If for technical reasons relating to custom fit out this cannot be fully retendered."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-03519661",
          "name": "PEARCE BROS (AUTORENTALS) LIMITED"
        }
      ],
      "title": "BCE Vehicle Lease Agreement",
      "value": {
        "amount": 503536,
        "amountGross": 604243.2,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PHPY-3425-XCGD",
    "name": "North Bristol NHS Trust"
  },
  "date": "2025-10-28T11:52:30Z",
  "id": "068903-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d518",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS10 5NB",
        "region": "UKK11",
        "streetAddress": "Southmead Hospital, Southmead Road"
      },
      "contactPoint": {
        "email": "procurement@nbt.nhs.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.nbt.nhs.uk/"
      },
      "id": "GB-PPON-PHPY-3425-XCGD",
      "identifier": {
        "id": "PHPY-3425-XCGD",
        "scheme": "GB-PPON"
      },
      "name": "North Bristol NHS Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Yate, Bristol",
        "postalCode": "BS37 5JN",
        "region": "UKK12",
        "streetAddress": "10-14 Stover Road"
      },
      "contactPoint": {
        "email": "YATE.HIRE@PEARCEBROS.CO.UK"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-03519661",
      "identifier": {
        "id": "03519661",
        "scheme": "GB-COH"
      },
      "name": "PEARCE BROS (AUTORENTALS) LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Direct Award in accordance with Schedule 5, Paragraph 2 - where a change of supplier would cause disproportionate technical difficulties or significant inconvenience or duplication of costs.\nVehicle Lease agreement for long/short wheelbase vehicles. Vans have bespoke internal fit out of racking to accommodate stock, work benches, and  tail lift facilities to meet H\u0026S legislation. \nThe lease agreement shall provide a critical element of service provision for the Trust and our patients who require a responsive service. This award shall enable the Trust to continue with managing the safe transport of heavy items (e.g. wheelchairs) between sites and patient locations. \nThe lease agreement covers the additional support services associated with the vehicles which includes: servicing, tires, recovery, replacement vehicles, MOTs. signwriting, unlimited mileage and internal fit outs and provides a responsive and optimal solution for the Trust.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "WS2650153984",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The vehicles are heavily customised internally with racking, storage,  work benches and tail-lifts to support the Trust\u0027s service clients who rely upon the services offered by Bristol Centre for Enablement.  \nTransitioning to a new supplier would involve significant technical and operational challenges, including the reconfiguration of equipment, retraining of staff, and potential service disruption.\nAdditionally, market intelligence indicates limited capacity and responsiveness among alternative suppliers to meet our specific requirements within the necessary timeframes.\nA direct award is justified under Schedule 5, Paragraph 2 of the Procurement Act 2023, on the grounds of technical complexity and the need to maintain cost-effectiveness and continuity of service.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      },
      {
        "id": "urgency"
      }
    ],
    "status": "complete",
    "title": "Renewal of Vehicle Lease Agreement for Bristol Centre of Enablement"
  }
}