Maintenance of CDT & Science Equipment

{
  "buyer": {
    "id": "GB-FTS-594",
    "name": "Midlothian Council"
  },
  "date": "2025-10-30T16:25:59Z",
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nTenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.\nAll questions must be raised using the provided Question \u0026 Answer facility within this notice.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=810443.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe winning Tenderer will be expected to deliver community benefits as part of this contract. Tenderers shall be scored on their ability to demonstrate how they will meet their obligations regarding delivery of community benefits as detailed in the ITT. Your proposals should relate to the Lothians area and should be relevant and proportionate to the size and nature of the contract.\n(SC Ref:810443)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=810443",
  "id": "069862-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000810443",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05d768",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dalkeith",
        "postalCode": "EH22 1DN",
        "region": "UKM73",
        "streetAddress": "Midlothian House, Buccleuch Street"
      },
      "contactPoint": {
        "email": "Barbara.Foxwell@midlothian.gov.uk",
        "name": "Barbara Foxwell",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.midlothian.gov.uk"
      },
      "id": "GB-FTS-594",
      "identifier": {
        "legalName": "Midlothian Council"
      },
      "name": "Midlothian Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "contactPoint": {
        "telephone": "+44 1312252525"
      },
      "id": "GB-FTS-809",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-02T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Midlothian Council"
      },
      "date": "2025-12-02T12:00:00Z"
    },
    "classification": {
      "description": "Repair and maintenance services",
      "id": "50000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "This service will be subject to Midlothian and West Lothian Council\u0027s terms \u0026 conditions."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The collaboration comprising Midlothian and West Lothian Councils seek the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments. The service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school detailed in the tender pack.",
    "documents": [
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "MID-25-53",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment",
            "id": "50532000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of machinery",
            "id": "50530000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of precision equipment",
            "id": "50430000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The collaboration comprising Midlothian and West Lothian Councils seeks the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments.\nThe Service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school.\nThe Service shall include:\na) An annual visit\nb) Equipment repair, mechanical and electrical maintenance, and servicing in accordance with supplier and industry guidelines and relevant legislation\nc) Emergency call out service\nd) Technical advice and support, based on an understanding of the relevant Health \u0026 Safety legislation and industry practice\ne) Specialist advice on the options for repairing or replacing school equipment, taking into account the most cost effective and best value requirements of collaborative members\nf) Full and timely technical advice and support in the event of an accident or near miss or dangerous occurrence occurring in CDT or Science Departments\ng) Advice, where appropriate, on the implications of curriculum requirements on the safe and proper use of school equipment\nh) Where necessary and within the scope of the specification, the provision of such information, instruction and training as necessary to relevant staff to ensure the health, safety and welfare of staff, pupils and others\ni) The development of safe working practices (including assistance in the development of risk assessments) to cover all significant risks in Craft, Design and Technology, Art and Science Departments.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "12 months + 12 months = a maximum of 24 months extension"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "As per 4C.6 SPD, the following educational and professional qualifications are required by the service provider: CPD certificate and ongoing training.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Experian Check\nThe Authority will use Experian to check the financial viability stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 or \u2018Below Average Risk\u2019. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be necessary to ascertain that.\nFinancial Health Flowchart\nThe financial information will be evaluated using the Midlothian Council financial health evaluation flowchart, please see Appendix 3. The financial information provided will require to meet the following criteria:\n(i)\tThe ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.\n(ii)\tThe accounts should not show a lost in 2 consecutive years.\n(iii)\tThe accounts should not show a loss in 1 year and negative net currents assets in any 1 year.\nWhere the information provided does not meet item (i) but there is an improving trend                       Midlothian Council may consider items (ii) and (iii) and will have the discretion, with regard to the evidence provided and taking into account the level of risk to Midlothian Council, as to whether the Tenderer will pass this requirement.\nThe Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-02T12:00:00Z"
    },
    "title": "Maintenance of CDT \u0026 Science Equipment"
  }
}