Interim Short Term Vehicle Hire

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Motor vehicles for the transport of goods",
              "id": "34130000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC2"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-165357",
          "name": "Dawson Group Limited"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-COH-RS007302",
    "name": "Gentoo Group"
  },
  "contracts": [
    {
      "aboveThreshold": false,
      "awardID": "1",
      "dateSigned": "2025-10-06T00:00:00Z",
      "documents": [
        {
          "datePublished": "2025-10-31T12:05:15Z",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "070051-2025",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/070051-2025"
        }
      ],
      "id": "1",
      "period": {
        "endDate": "2026-03-28T23:59:59Z",
        "startDate": "2025-10-06T00:00:00Z"
      },
      "status": "active",
      "title": "Interim Vehicle Short Term Hire",
      "value": {
        "amountGross": 157000.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-10-31T12:05:15Z",
  "id": "070051-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d7e4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Sunderland",
        "postalCode": "SR3 3XR",
        "region": "UKC23",
        "streetAddress": "Emperor House, 2 Emperor Way"
      },
      "contactPoint": {
        "email": "067389@logon.tothedomain.com",
        "name": "Neil Dixon"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-RS007302",
      "identifier": {
        "id": "RS007302",
        "scheme": "GB-COH"
      },
      "name": "Gentoo Group ",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Milton Keynes, Bucks",
        "postalCode": "MK15 8JH",
        "region": "UKJ12",
        "streetAddress": "Delaware Drive, Tongwell, "
      },
      "contactPoint": {
        "email": "contactus@dawsongroup.co.uk"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-FTS-165357",
      "name": "Dawson Group Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Business Case: Short-Term Vehicle Supply via Dawson Group\nPurpose:\nTo address ongoing operational disruptions caused by unreliable leased vehicles from Venson, this business case proposes the short-term use of Dawson Group to supply replacement vehicles until long-term fleet solutions are implemented via VWFS.\nBackground:\n\u2022\tSeveral vehicles currently leased from Venson are frequently off the road due to mechanical issues and repairs.\n\u2022\tThe downtime is increasing in frequency and duration, negatively impacting service delivery and operational efficiency.\n\u2022\tThe Fleet Manager has benchmarked pricing from alternative suppliers to assess value for money and service reliability.\nProposal:\n\u2022\tReturn the problematic vehicles currently leased from Venson.\n\u2022\tSource replacement vehicles from Dawson Group on a short-term basis.\n\u2022\tDawson Group has provided competitive quotes that are more favourable than current lease rates.\n\u2022\tThis arrangement will bridge the gap until the long-term fleet is mobilised through VWFS, as part of the wider fleet contract.\nBenefits:\n\u2022\tImproved Operational Continuity: Reliable vehicles will reduce downtime and ensure service delivery is maintained.\n\u2022\tCost Efficiency: Dawson Group\u2019s pricing is more competitive than current lease costs.\n\u2022\tFlexibility: Short-term hire allows for rapid deployment and easy transition once VWFS vehicles become available.\n\u2022\tRisk Mitigation: Reduces dependency on underperforming assets and avoids further operational disruption.\nRisks \u0026 Mitigations:\nRisk\tMitigation\nShort-term availability of suitable vehicles\tEarly engagement with Dawson Group to confirm stock and lead times\nTransition logistics from Venson to Dawson Group\tCoordinated handover plan with Fleet Manager oversight\nCost implications if long-term fleet is delayed\tRegular review of VWFS delivery timelines and contingency planning\nRecommendation:\nApprove the short-term use of Dawson Group to supply replacement vehicles, enabling the return of unreliable Venson-leased assets and maintaining operational effectiveness until the VWFS fleet is mobilised.",
    "id": "748",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "limited",
    "procurementMethodDetails": "Below threshold - limited competition",
    "status": "complete",
    "title": "Interim Short Term Vehicle Hire"
  }
}