Invitation to Participate - First Stage - Provision of Lift Inspection, Servicing, Maintenance and Call Out Services

{
  "buyer": {
    "id": "GB-CHC-1140312",
    "name": "University of South Wales"
  },
  "date": "2025-11-03T10:24:40Z",
  "id": "070337-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050b15",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pontypridd",
        "postalCode": "CF37 1DL",
        "region": "UKL15",
        "streetAddress": "University of South Wales,"
      },
      "contactPoint": {
        "email": "emily.bowen1@southwales.ac.uk",
        "name": "Emily Bowen"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-CHC-1140312",
      "identifier": {
        "id": "1140312",
        "scheme": "GB-CHC"
      },
      "name": "University of South Wales",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-19T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "30 day payment terms and invoices must reference a USW PO"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Provision of Lift Inspection, Servicing, Maintenance and Call Out Services at the University of South Wales. \nAll call-outs will be required on a 24-hour basis, 7 days per week\nPreventative maintenance - 12 visits per annum for Passenger and Goods Lifts, 4 visits per annum for platform lifts as detailed in Appendix 1 - Lift Maintenance Schedule. \nCampus\u0027 covered - Treforest, Glyntaff, Cardiff, Newport \u0026 Baglan Hydrogen Research Centre\nFor more information please download the tender documentation which can be found here - https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
    "documents": [
      {
        "description": "Please download the tender documentation which can be found on here - https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B"
      },
      {
        "description": "Please review Annex G - Specification for the Provision of Lift Maintenance for USW",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-03T10:24:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "070337-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/070337-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-17T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-12-01T12:00:00+00:00",
    "hasRecurrence": true,
    "id": "1968",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lift-maintenance services",
            "id": "50750000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL15"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL21"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Experience - 50% \nCase Study - 25%\nH\u0026S - 25%",
              "name": "Capacity and Capability Questions",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "option to extend by an additional 1+1+1 years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Financial Capacity\tPass/Fail\nInsurance\tPass/Fail\nLegal Capacity\tPass/Fail\nTechnical ability\tPass/Fail\nHealth and Safety\tPass/Fail\nEnvironmental Management\tPass/Fail\nQuality Management\tPass/Fail\nAdditional information\tPass/Fail",
              "type": "economic"
            },
            {
              "description": "Capacity \u0026 Capability questions ",
              "type": "technical"
            },
            {
              "description": "\tPreliminary Questions\tInformation Only\n\tConfirmation of core supplier information\tPass/Fail\n\tAssociated/ Connected Persons\tPass/Fail \n\tList of all intended sub-contractors\tPass/Fail \n\tFinancial Capacity\tPass/Fail\n\tInsurance\tPass/Fail\n\tLegal Capacity\tPass/Fail\n\tTechnical ability\tPass/Fail\n\tHealth and Safety\tPass/Fail\n\tEnvironmental Management\tPass/Fail\n\tQuality Management\tPass/Fail\n\tAdditional information\tPass/Fail\n\tConfirmations\tInformation Only\n\tCapacity \u0026 Capability questions \tScored 100% weighting",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1400000,
          "amountGross": 1680000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This is a two-stage competitive flexible procedure and is summarised as follows:\n1.\tStage 1: Invitation to Participate\nThe Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response and Capacity and Capability Response by the Return Date set out in the Procurement Timetable. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more will be invited to Stage 2 (the \u201cShortlisted Suppliers\u201d) \n2.\tStage 2: Tender stage\nFollowing Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be  evaluated in accordance with the terms of the ITT. \nFollowing the initial submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with one or more suppliers whose tenders meet the minimum quality and compliance thresholds."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-01-05T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "The risks identified are considered \"known risks\" under the Procurement Act 2023. While they cannot be fully eliminated at this stage, the contracting authority will monitor these risks throughout the contract lifecycle. Mitigation measures will include regular performance reviews, contingency planning, and compliance checks to minimize impact on service delivery and value for money.\nKnown risks: \nSupplier insolvency or bankruptcy, leading to service disruption, loss of materials, and potential financial loss.\nNon-performance, where the supplier fails to meet agreed milestones or timelines. \nTransition risk - no clear exit plan causing disruption if the supplier changes or withdraws.\nPoor delivery quality or substandard performance due to insufficiently trained or inexperienced supplier personnel.\nDecommissioning of buildings.\nNew buildings not yet constructed. \nMerger with another university/college. ",
    "status": "active",
    "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "title": "Invitation to Participate - First Stage - Provision of Lift Inspection, Servicing, Maintenance and Call Out Services",
    "value": {
      "amount": 1400000,
      "amountGross": 1680000,
      "currency": "GBP"
    }
  }
}