Charvil Parish Council Cleaning Contract

{
  "buyer": {
    "id": "GB-PPON-PZNT-5124-PJZD",
    "name": "Charvil Parish Council"
  },
  "date": "2025-11-04T14:04:26Z",
  "id": "070860-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d9f2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Reading",
        "postalCode": "RG10 9QX",
        "region": "UKJ11",
        "streetAddress": "30 Park View Drive South, Charvil"
      },
      "contactPoint": {
        "email": "clerk@charvilparishcouncil.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PZNT-5124-PJZD",
      "identifier": {
        "id": "PZNT-5124-PJZD",
        "scheme": "GB-PPON"
      },
      "name": "Charvil Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Charvil Parish Council owns or manages two buildings within the village, Charvil Village Hall, and the Margaret Gimblett Pavilion. It has a reputation for keeping its buildings well-maintained and clean, and we require any future contractor to help us maintain this great reputation with an outcomes-based approach.\nVillage Hall, The Hawthorns, Charvil Reading, Berks RG10 9TT\nThe Village Hall requires 7.5 hours of cleaning over five days, so 1.5 hours on Monday, Wednesday, Thursday, Saturday and Sunday. \nThe Village Hall comprises\n\u2022\ta main hall, for which a scrubber drier is provided, \n\u2022\ta smaller meeting room, \n\u2022\tkitchen \n\u2022\ttoilets, all cleaned by sweeping, and mops and buckets. \n\u2022\tThere are also three storage rooms that are not included on the cleaning schedule.\nThere is an on-site commercial waste bin to use for all Hall waste.\nIt is also expected that the cleaner will replenish toilet rolls, bin bags, soap, and washing-up liquid as necessary.\nThe hall is generally in use from 9am daily, and most evenings the hall is in use until 9pm, but there are exceptions to this, so the cleaner would need to check on the online diary to see when bookings are finished for the day. \nThe cleaner can choose either to clean after the day\u0027s bookings have finished for the day, or in the morning, finishing at least half an hour before the first booking of the day or by 9am, whichever is the earlier, during the week. This is because other staff may need to access the hall for maintenance etc. and this will not necessarily be in the diary.\nMore details are in the tender document.\nMargaret Gimblett Pavilion, East Park Farm, Park Lane, Charvil, Reading, Berks RG10 9TY\nThe Pavilion requires six hours cleaning per week over three days, so three hours on a Monday, 1.5 on a Thursday and 1.5 on a Friday. These days may change depending on users of the pavilion but are the current requirement.\nThe pavilion consists of \n\u2022\ta main hall, for which a scrubber drier is provided, \n\u2022\tfive changing rooms, \n\u2022\ttoilets in both the sports part of the pavilion and the hall part, \n\u2022\t a kitchen. \n\u2022\tThere are also two storerooms which are not included in the cleaning schedule.\nThere is a hoover and brooms provided for the areas not suitable for the scrubber drier, and further cleaning would be done with mops and buckets.\nThere is an on-site commercial waste bin for all pavilion waste.\nIt is also expected that the cleaner will replenish toilet rolls, handtowels, hand soap, bin bags, j-cloths and washing-up liquid as required.\nUsage of the pavilion finishes every day by 9pm and starts at 9am when there are bookings. The changing rooms are generally only used at the weekends in the football season but can be used during weekday evenings during the cricket season.\nConsequently, we require more cleaning time on a Monday as the changing rooms can be quite dirty and time consuming to clean. While we expect the hall area of the building to be cleaned by 8.30 am, the sports end can be done after this as there will be no scheduled usage. If there are any exceptions to this, the cleaner will be informed beforehand.\nMore details are in the tender document.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7329",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7329"
      },
      {
        "datePublished": "2025-11-04T14:04:26Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "070860-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/070860-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-28T12:00:00Z"
    },
    "id": "ocds-h6vhtk-05d9f2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Building-cleaning services",
            "id": "90911200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The requirements are set out in some detail in the full tender documents, and participants have been requested to provide a maximum 3-page summary of how their services meet our requirements outlined and to explain social value commitments.",
              "name": "Ability to meet requirements",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Participants have been requested to submit a response to this in their summary on ability to meet requirements.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "References",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-01T23:59:59Z",
          "maxExtentDate": "2031-02-01T23:59:59Z",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is the option of extending for a maximum of two years if costs and services are satisfactory. The extension will be agreed on an annual basis."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Given the size of the contract, the Parish Council would like to limit the contract to companies based within 50 miles of Charvil."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 50000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://www.charvilparishcouncil.gov.uk \nPlease email submissions to clerk@charvilparishcouncil.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-12-05T13:00:00Z"
    },
    "title": "Charvil Parish Council Cleaning Contract",
    "value": {
      "amountGross": 50000,
      "currency": "GBP"
    }
  }
}