Buyer Name: Broadstairs & St Peter's Town Council
Buyer Address: The Charles Cockerell Suite, Pierremont Hall Pierremont Park, , Pierremont Avenue, Broadstairs, UKJ44, CT10 1JX, United Kingdom
Contact Name: Julie Belsey
Contact Email: town.clerk@broadstairs.gov.uk
Contact Telephone: 01843868718
Invitation to Tender for a 3 year Internal Cleaning Contract for Broadstairs & St Peter's Town Council Broadstairs & St Peter's Town Council wishes to offer a three year contract (1st January 2026 to 31st December 2028) to a supplier who will provide the cleaning for Pierremont Hall, Broadstairs. 1. The Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable event spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX. 2. Cleaning areas to include: Ground Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets and one accessible toilet. First Floor- Hallway and stairs, kitchenette, ladies' toilets- three cubicles, men's toilets- one cubicle and one urinal, Mayors Parlour meeting room. Second Floor- Hall, landing and one unisex toilet. Music Room and one unisex toilet. 3. Cleaning schedule for areas as per annex 2. 4. All internal doors to have door wedges removed & doors to be closed after cleaning completed. 5. A cleaning cupboard will be provided to the contractor. The contractor to provide their own cleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap and toilet rolls will be provided. 6. Parking is available during the period of cleaning. The times of daily cleaning can be flexible, but the Council Chamber, downstairs kitchen and Mayor's Parlour meeting room and Music Room must be cleaned before 10am each day. 7. The contractor shall be liable for and shall indemnify the Council against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal in so far as such injury or damage arises out of any negligence, omission or default of the Contractor, their employees or agents employed by them. A certificate of public liability insurance should be submitted with the tender bid. 8. Following award, the successful Tenderer shall not sub-contract or sub-let all or any part of the contract without the consent of the Council. The Successful Tenderer shall remain wholly responsible for the contract. 9. Tenderers must ensure that all information provided within their tender submission is accurate. The inclusion of information which is found to be false or misleading will result in the tender being rejected. Furthermore, in the event that false or misleading information comes to light after the award of the contract, this may result in termination of the contract. 10. The Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be aware that the information provided in the completed tender and contractual documents could be disclosed in response to a request under the Freedom of Information Act. We will proceed on the basis of disclosure unless an appropriate exemption applies. No information provided by tenderers will be accepted "in confidence" and the Council will accept no liability for loss as a result of any information disclosed in response to a request under the Freedom of Information Act 11. The tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of the Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair Employment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall take all reasonable steps to ensure that all employees or agents of the tenderer employed in the execution of the contract do not unlawfully discriminate. 12. The Council requires that all organisations who submit tenders comply in full with the requirements of the Bribery Act 2010.
External Link: https://www.find-tender.service.gov.uk/Notice/070903-2025
Link Description: Tender notice on Find a Tender
Lot 1 Status: active
Lot 1 Value (Gross): GBP 45,000
Lot 1 Contract Start: 2026-01-01T00:00:00Z
Lot 1 Contract End: 2028-12-31T23:59:59Z
Lot 1 SME Suitable: Yes
Document Description: Tender notice on Find a Tender
{
"buyer": {
"id": "GB-PPON-PTNP-2638-VXPP",
"name": "Broadstairs \u0026 St Peter\u0027s Town Council"
},
"date": "2025-11-04T15:04:38Z",
"id": "070903-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-05da0d",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Broadstairs",
"postalCode": "CT10 1JX",
"region": "UKJ44",
"streetAddress": "The Charles Cockerell Suite, Pierremont Hall Pierremont Park, , Pierremont Avenue"
},
"contactPoint": {
"email": "town.clerk@broadstairs.gov.uk",
"name": "Julie Belsey",
"telephone": "01843868718"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "https://www.broadstairs.gov.uk/"
},
"id": "GB-PPON-PTNP-2638-VXPP",
"identifier": {
"id": "PTNP-2638-VXPP",
"scheme": "GB-PPON"
},
"name": "Broadstairs \u0026 St Peter\u0027s Town Council",
"roles": [
"buyer"
]
}
],
"tag": [
"tender"
],
"tender": {
"aboveThreshold": false,
"description": "Invitation to Tender for a 3 year Internal Cleaning Contract for Broadstairs \u0026 St Peter\u0027s Town Council\nBroadstairs \u0026 St Peter\u0027s Town Council wishes to offer a three year contract (1st January 2026 to 31st December 2028) to a supplier who will provide the cleaning for Pierremont Hall, Broadstairs.\n1.\tThe Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable event spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX. \n2. \tCleaning areas to include:\nGround Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets and one accessible toilet. \nFirst Floor- Hallway and stairs, kitchenette, ladies\u0027 toilets- three cubicles, men\u0027s toilets- one cubicle and one urinal, Mayors Parlour meeting room.\nSecond Floor- Hall, landing and one unisex toilet.\nMusic Room and one unisex toilet.\n3. \tCleaning schedule for areas as per annex 2.\n4. \tAll internal doors to have door wedges removed \u0026 doors to be closed after cleaning completed.\n5.\tA cleaning cupboard will be provided to the contractor. The contractor to provide their own cleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap \tand toilet rolls will be provided.\n6.\tParking is available during the period of cleaning. The times of daily cleaning can be flexible, but the Council Chamber, downstairs kitchen and Mayor\u0027s Parlour meeting room and Music Room must be cleaned before 10am each day. \n7.\tThe contractor shall be liable for and shall indemnify the Council against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal in so far as such injury or damage arises out of any negligence, omission or default of the Contractor, their employees or agents employed by them. A certificate of public liability insurance should be \tsubmitted with the tender bid.\n8. \tFollowing award, the successful Tenderer shall not sub-contract or sub-let all or any part of the contract without the consent of the Council. The Successful Tenderer shall remain wholly \tresponsible for the contract.\n9. \tTenderers must ensure that all information provided within their tender submission is accurate. \tThe inclusion of information which is found to be false or misleading will result in the tender being rejected. Furthermore, in the event that false or misleading information comes to light after the award of the contract, this may result in termination of the contract. \n10.\tThe Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be aware that the information provided in the completed tender and contractual documents could be disclosed in response to a request under the Freedom of Information Act. We will proceed on the basis of disclosure unless an appropriate exemption applies. No information provided by \ttenderers will be accepted \"in confidence\" and the Council will accept no liability for loss as a \tresult of any information disclosed in response to a request under the Freedom of Information Act \n11. \tThe tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of the Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair Employment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall take all reasonable steps to ensure that all employees or agents of the tenderer employed in the execution of the contract do not unlawfully discriminate. \n12. \tThe Council requires that all organisations who submit tenders comply in full with the \trequirements of the Bribery Act 2010.",
"documents": [
{
"documentType": "biddingDocuments",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "A-7335",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7335"
},
{
"datePublished": "2025-11-04T15:04:38Z",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "070903-2025",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/070903-2025"
}
],
"enquiryPeriod": {
"endDate": "2025-12-01T12:00:00Z"
},
"id": "ocds-h6vhtk-05da0d",
"items": [
{
"additionalClassifications": [
{
"description": "Cleaning services",
"id": "90910000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK"
}
],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"awardCriteria": {
"description": "1.\tTechnical specification - details of experience, proposed approach to works.\n2.\tCompleted form showing the total price for each year for the provision of cleaning for all areas of \tthe tender.\n3.\tEvidence of public/employer\u0027s liability insurance (minimum of \u00a310 million).\n4.\tDetails of similar projects/services undertaken in the past 12 to 24 months, including 2 references \twho have received a similar service.\nEvaluation Procedure\nEach compliant tender will be evaluated as follows:\nRisk Management \u0026 Method Statement - PASS/FAIL\nPublic \u0026 Employers Liability Insurance, minimum of \u00a310 million - PASS/FAIL\nTwo References - PASS/FAIL\nTechnical Specification - 30 points\nLocality - 10 points\nPrice - 20 points\nAbility to provide adequate operatives to provide cleaning services in the event of sickness and annual leave - 20 points"
},
"contractPeriod": {
"endDate": "2028-12-31T23:59:59Z",
"startDate": "2026-01-01T00:00:00Z"
},
"id": "1",
"status": "active",
"suitability": {
"sme": true
},
"value": {
"amountGross": 45000,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"otherRequirements": {
"reservedParticipationLocation": {
"description": null,
"gazetteer": {
"identifiers": [
"K02000001"
],
"scheme": "GB-ONS"
}
}
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"status": "active",
"submissionMethodDetails": "https://www.broadstairs.gov.uk/\nProspective contractors must not contact councillors or staff to encourage or support their tender outside of the prescribed process.\nTo be considered, written tenders must be received by the Council in a sealed envelope marked \u0027Broadstairs \u0026 St Peter\u0027s Town Council Internal Cleaning Tender\u0027 and addressed to the Town Clerk, Broadstairs \u0026 St Peter\u0027s Town Council, Pierremont Park, Pierremont Hall, Broadstairs, Kent CT10 1JX by 12 noon on Friday 5th December 2025. The envelope should bear no distinguishing marks that would identify the tenderer or email town.clerk@broadstairs.gov.uk\nAny tenders received after this time will not be considered.\nThe Town Council will notify applicants of the outcome of the tender by Wednesday 17th December. The Contract will be subject to references which will be requested following this date.\nPayment for services will be made upon the receipt of a satisfactory VAT invoice. Full terms are to be agreed once the contract has been awarded.\nIf you require further information, please contact the Deputy Town Clerk between 9:30am -2:30pm \tMonday to Thursday. Tel: 01843 868718 or Email: town.clerk@broadstairs.gov.uk",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-12-05T12:00:00Z"
},
"title": "Internal Cleaning",
"value": {
"amountGross": 45000,
"currency": "GBP"
}
}
}