← Back to opportunities

BFI London Film Festival Gala Production and Reception Management

British Film Institute

Buyer Contact Info

Buyer Name: British Film Institute

Buyer Address: 21 STEPHEN STREET, LONDON, UKI31, W1T 1LN, United Kingdom

Contact Email: graham.bellas@bfi.org.uk

Status
active
Procedure
selective
Value
280000.0 GBP
Gross: 336000.0 GBP
Published
05 Nov 2025, 10:53
Deadline
n/a
Contract Start
n/a
Contract End
n/a
Category
services
CPV
79342200 - Promotional services
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Gala Venue Cinema Build and Fit Out - Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams. Red Carpet Cinema and Event Production - Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre’s Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival’s partners. Opening and Closing Night Receptions - The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre’s Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Sponsored Gala Receptions - A number of our Sponsored Headline Galas come with pre or post-screening Receptions for c350-500 high-profile guests. These typically run from c 18:00 – 19:30 OR 20:00-00:00 and include drinks, canapés, a DJ and light venue dressing.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://in-tendhost.co.uk/bfi/aspx/Home

Link Description: Please register and log in there to obtain all documentation.

External Link: https://www.find-tender.service.gov.uk/Notice/071164-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value: AED 280,000.00

Lot 1 Value (Gross): AED 336,000.00

Lot 1 Contract Start: 2026-04-02T00:00:00+01:00

Lot 1 Contract End: 2028-04-01T23:59:59+01:00

Lot 1 Award Criterion (price): Simple description

Documents

Document Description: Please register and log in there to obtain all documentation.

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-CHC-287780",
    "name": "British Film Institute"
  },
  "date": "2025-11-05T10:53:40Z",
  "id": "071164-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dab6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LONDON",
        "postalCode": "W1T 1LN",
        "region": "UKI31",
        "streetAddress": "21 STEPHEN STREET"
      },
      "contactPoint": {
        "email": "graham.bellas@bfi.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-CHC-287780",
      "identifier": {
        "id": "287780",
        "scheme": "GB-CHC"
      },
      "name": "British Film Institute",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-20T23:59:59+00:00"
    },
    "description": "Gala Venue Cinema Build and Fit Out - Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams.\nRed Carpet Cinema and Event Production - Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre\u2019s Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival\u2019s partners.\nOpening and Closing Night Receptions - The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre\u2019s Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue.  \nSponsored Gala Receptions - A number of our Sponsored Headline Galas come with pre or post-screening Receptions for c350-500 high-profile guests. These typically run from c 18:00 \u2013 19:30 OR 20:00-00:00 and include drinks, canap\u00e9s, a DJ and light venue dressing.",
    "documents": [
      {
        "description": "Please register and log in there to obtain all documentation.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/bfi/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-05T10:53:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "071164-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/071164-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-21T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-11-28T12:00:00+00:00",
    "hasRecurrence": true,
    "id": "2025/454",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Promotional services",
            "id": "79342200",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "PSQ Stage - Pass/Fail questions and Technical Questions\nITT Stage - Tender Specific Questions\nSee PSQ for details.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "PSQ Stage - Pass/Fail questions and Technical Questions\nITT Stage - Tender Specific Questions\nSee PSQ for details."
        },
        "contractPeriod": {
          "endDate": "2028-04-01T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-02T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "One year extension available."
        },
        "status": "active",
        "value": {
          "amount": 280000.0,
          "amountGross": 336000.0,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "PSQ Stage and then ITT Stage."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-05-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/bfi/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "BFI London Film Festival Gala Production and Reception Management",
    "value": {
      "amount": 280000.0,
      "amountGross": 336000.0,
      "currency": "GBP"
    }
  }
}