Specialist Cleaning, Clearances and Adhoc Services

{
  "buyer": {
    "id": "GB-FTS-1038",
    "name": "Renfrewshire Council"
  },
  "date": "2025-11-05T12:02:53Z",
  "description": "The Recommended Tenderer will be required to provide at Request for Documentation stage the following documents:\nS1 Equalities Questionnaire\nS2 Equalities Declaration\nS5 Prompt Payment Certificate\nS6 Waste Carrier\nS9 List of Proposed Sub-Contractors\nS10 Parent Company Guarantee\nNew Supplier Request\nInsurance Certificates to the levels set in the Procurement Documents\nHealth \u0026 Safety Questionnaire and supporting documentation\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30462. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:814912)",
  "id": "071218-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000814912",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05dad6",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA1 1JB",
        "region": "UKM83",
        "streetAddress": "Renfrewshire House, Cotton Street"
      },
      "contactPoint": {
        "email": "kevin.milliken@renfrewshire.gov.uk",
        "name": "Kevin Milliken",
        "telephone": "+44 3003000300",
        "url": "https://www.publictenderscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.renfrewshire.gov.uk"
      },
      "id": "GB-FTS-1038",
      "identifier": {
        "legalName": "Renfrewshire Council"
      },
      "name": "Renfrewshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "UK",
        "postalCode": "UK"
      },
      "id": "GB-FTS-39093",
      "identifier": {
        "legalName": "Please refer to VI.4.3 below"
      },
      "name": "Please refer to VI.4.3 below",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "UK",
        "streetAddress": "Parliament Square"
      },
      "id": "GB-FTS-165750",
      "identifier": {
        "legalName": "Please refer to VI.4.3 below"
      },
      "name": "Please refer to VI.4.3 below",
      "roles": [
        "mediationBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1RQ",
        "streetAddress": "Parliament Square"
      },
      "id": "GB-FTS-942",
      "identifier": {
        "legalName": "Court of Session"
      },
      "name": "Court of Session",
      "roles": [
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-05T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Renfrewshire Council"
      },
      "date": "2025-12-05T12:00:00Z",
      "description": "The Tender will be opened by two procurement officers."
    },
    "classification": {
      "description": "Cleaning services",
      "id": "90910000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Renfrewshire Council (\"the Employer\") has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties.  There is also the requirement to carry out needle sweeps to void and tenanted properties, as well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "RC-CPU-25-150",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Bin-cleaning services",
            "id": "90918000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation cleaning services",
            "id": "90911100",
            "scheme": "CPV"
          },
          {
            "description": "Exterior cleaning work for buildings",
            "id": "45452000",
            "scheme": "CPV"
          },
          {
            "description": "Radioactive-, toxic-, medical- and hazardous waste services",
            "id": "90520000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "Renfrewshire"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "10",
              "name": "Methodology and Approach - Voidss",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Collaboration and Communication",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Turnaround Times",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Resource",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Quality of Work",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Methodology and Approach - Housing Services",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "2",
              "name": "Community Benefits Outcome Menu",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Community Benefits Methodology",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Employer wishes to appoint a Contractor to provide the Employer with a Specialist Cleaning, Cleaning, Clearances and Adhoc Services requirement across the Council. This Contract is for Part 2 Services only.\nPart 2 Services may include specialist cleaning requirements such as trauma cleans/ hazardous cleans, house, communal and garden clearances and adhoc requirements. Work for these requirements will be issued via Task Order and there is no guarantee of work or spend.\nThe Contractor will be required to carry out all services required by the Council.  This includes carrying out needle sweeps within Tenanted Properties.\nDelay Damages \u2013 Tenderers should note that Delay Damages may apply to Part 2 Services. The Delay Damages will vary depending on the requirements and the Employer reserves the right to apply Delay Damages to a Task Order where necessary.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract will be for an initial Service Period of 24 months from the Starting Date anticipated to be 16th March 2026, with the option to extend on two separate occasions for a period up to 12 months on each occasion. Any extension will be at the sole discretion of the Employer."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Further Notices will be issued in advance of any expiry dates in Service Period or extensions."
    },
    "reviewDetails": "An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
    "status": "active",
    "submissionMethod": [
      "written"
    ],
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-04-03T23:59:59+01:00"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-05T12:00:00Z"
    },
    "title": "Specialist Cleaning, Clearances and Adhoc Services"
  }
}