Evaluation Consultant - Inspiring Everyone: RAF Museum Midlands Development Programme

{
  "buyer": {
    "id": "GB-COH-RC000922",
    "name": "ROYAL AIR FORCE MUSEUM"
  },
  "date": "2025-11-06T12:49:59Z",
  "id": "071612-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cd08",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PNGB-4829-LDNT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "NW9 5LL",
        "region": "UKI71",
        "streetAddress": "Grahame Park Way"
      },
      "contactPoint": {
        "email": "Tender.returns@rafmuseum.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-RC000922",
      "identifier": {
        "id": "RC000922",
        "scheme": "GB-COH"
      },
      "name": "ROYAL AIR FORCE MUSEUM",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Additional document (Doc 8 - MDP-EVAL-2025 Clarification Questions 6 Nov 25) added to documents section with clarification questions received to 6 November 2025 with answers.\nCorrection of typo in award criteria section related to question numbering.  Questions should read 1 of 3 , 2 of 3 etc.  Was previously 1 or 3, 2 or 3 etc.",
        "id": "071612-2025"
      }
    ],
    "description": "The Royal Air Force Museum seeks to appoint an experienced Evaluation Consultant to deliver the summative evaluation for the Inspiring Everyone: RAF Museum Midlands Development Programme, supported by the National Lottery Heritage Fund. The consultant will design and implement an evaluation framework, provide staff and volunteer training, and produce reports in 2027 and 2028 to assess outcomes across capital and activity strands.\nThe work will use mixed-method approaches (quantitative and qualitative) to measure impact, assess audience outcomes, and capture lessons learned to inform future strategic and learning activity.\nThe contract value is capped at \u00a345,000 (excluding VAT), and the Inspiring Everyone: RAF Museum Midlands Development Programme delivery period will run from May 2025 to December 2028.",
    "documents": [
      {
        "description": "Invitation to tender for evaluation consultant for the Inspiring Everyone: RAF Museum Midlands Development Programme.  Document includes background, requirements, tender process and tender timescales.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6260",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6260"
      },
      {
        "description": "Document 2 - Inspiring Everyone: RAF Museum Midlands Development Programme Activity Plan.  To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6261",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6261"
      },
      {
        "description": "Document 3 - Inspiring Everyone: RAF Museum Midlands Development Programme Action Plan.  To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-6262",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6262"
      },
      {
        "description": "Document 4 - Inspiring Everyone: RAF Museum Midlands Development Programme Application Form to NLHF for delivery phase.  To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6263",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6263"
      },
      {
        "description": "Document 5 - RAF Museum baseline visitor research report.    To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6264",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6264"
      },
      {
        "description": "Document 6 - RAF Museum audience development strategy.    To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6265",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6265"
      },
      {
        "description": "Document 7 - RAF Museum comms and marketing plan.    To assist with understanding requirements set out in Document 1 - Invitation to Tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6266",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6266"
      },
      {
        "description": "Clarification questions received to 6 November 2025",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7448",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7448"
      },
      {
        "datePublished": "2025-11-06T12:49:59Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "071612-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/071612-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-31T17:00:00Z"
    },
    "id": "MDP-EVAL-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Evaluation consultancy services",
            "id": "79419000",
            "scheme": "CPV"
          },
          {
            "description": "Museum-exhibition services",
            "id": "92521100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Question 1 of 3.  All questions to be answered in no more than 10 sides of A4.  Please provide evidence demonstrating how your organisation meets the skills and social value requirements outlined in Section 5 of this Invitation to Tender.\nIn the evaluation of the tender we will be looking for demonstration of appropriate skills to carry out the work and a demonstration of an understanding of the Museum\u0027s social value requirements in relation to this project.",
              "name": "Skills and Social Value",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Question 2 of 3.  All questions to be answered in no more than 10 sides of A4. Please describe your proposed methodology, programme, and team structure for the delivery of this project including CV\u0027s of key project personnel where relevant.\nIn the evaluation of the tender we will be looking for:\n- demonstration of understanding of the evaluation objectives and a clear and appropriate methodology (qualitative and quantitative) aligned with NLHF evaluation principles,\n- demonstration effective data collection plans,\n- demonstration of capacity to deliver the evaluation, with clarity on staffing, roles, and expertise; inclusion of key personnel CVs or summaries,\n- demonstration of a realistic plan to complete the work including milestones, deliverables, risk management, and communication approach with project stakeholders.",
              "name": "Methodology, Programme and Team",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Question 3 of 3.  All questions to be answered in no more than 10 sides of A4.\nPlease provide evidence of two similar projects your organisation has delivered, including (but not limited to):\no\tClient name\no\tA brief project description\no\tProject size and scope\nReferences must be capable of being provided for each project listed as relevant experience.\nIn the evaluation of the tender we will be looking for evidence of delivering at least two comparable evaluation projects within heritage, culture, or community engagement sectors, including examples of previous NLHF or similar projects.   References must be capable of being provided for each project listed.",
              "name": "Relevant Experience",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price (excluding VAT) should include the completion of all work requested in the detailed brief attached (Document 1) including preparation of methodology, training of staff and volunteers, carrying out data collection and analysis and preparation of reports.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59Z",
          "maxExtentDate": "2028-12-31T23:59:59Z",
          "startDate": "2025-12-15T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract may be extended if there is a delay to completion of the MDP activity being evaluated."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Bidders must demonstrate experience in evaluating heritage, cultural, or community engagement programmes.\nThe appointed consultant must have the capacity to deliver mixed-method evaluation (qualitative and quantitative), work collaboratively with museum teams, and produce reports compliant with National Lottery Heritage Fund (NLHF) standards.\nThe contract will be managed in English and all outputs must be submitted in English."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 45000,
          "amountGross": 54000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender submissions must be submitted electronically by email to tender.submissions@rafmuseum.org quoting reference MDP-EVAL-2025 or via Find-a-tender portal (if possible)\nwww.rafmuseum.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-11-10T09:00:00Z"
    },
    "title": "Evaluation Consultant - Inspiring Everyone: RAF Museum Midlands Development Programme",
    "value": {
      "amount": 45000,
      "amountGross": 54000,
      "currency": "GBP"
    }
  }
}