Body Removal and Storage Colchester and Tendring areas of Essex

{
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "date": "2025-11-10T15:09:07Z",
  "id": "072494-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055500",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "region": "UKH36",
        "streetAddress": "County Hall, Market Road"
      },
      "contactPoint": {
        "email": "ProcurementSandA@essex.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWVM-4844-NRQH",
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59Z"
    },
    "description": "Delivery of body removal services in the Colchester and Tendring areas of Essex.\nEssex County Council (ECC) is responsible for providing the Coroner Service for the Essex\nCoroner Area which includes the administrative areas of Essex County Council and the\nunitary authorities (Thurrock Council and Southend City Council).\nIn support of this work, ECC must provide body removal services splitting the county into 6\ngeographical areas.\nPage 2 to 5\nWe are wishing to engage on an opportunity for re-tendering a contract to cover body\nremoval in the Colchester and Tendring Districts. We are inviting responses from the market\nto support Essex County Council to design a tender which will meet our requirements and\nprovide best value for the residents of Essex.\nThe closing date for responses is 5pm on 24 July 2025.\nThe current estimated publication date for the tender is September 2025 with a provisional\ncontract award date during December 2025. The contract start date will be April 1st, 2026.\nThis notice is intended as an awareness, communication and information gathering exercise.\nParticipation is no indication of a commitment to partake in any future tendering process nor\ndoes it infer any preferential or special status on those individuals and organisations who\nparticipate.\nPlease also note that this notice is not intended as a call for competition and as such you will\nneed to express your interest in any future tender opportunity once the tender notice is\npublished.\nYou are also advised to ensure your data on the Central Digital Platform is maintained up to\ndate.\nPlease also note the following with regard to the potential impact of Local Government\nReform (LGR) and Devolution to this project.\nThe contracting authority is Essex County Council and any Successor Body meaning one or\nmore entities which assumes any of the Council\u0027s functions (as applicable) as a result of\nLocal Government Reform (LGR). Such successor body or bodies may be, without limitation,\na local authority, a combined authority, a combined county authority, a strategic authority or\nany other status determined pursuant to the Devolution and LGR Legislation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "\u2022\tPSQ (PDF version)\n\u2022\tBidder Guidance\n\u2022\tSpecification\n\u2022\tTerms and Conditions\n\u2022\tPricing Matrix \n\u2022\tAPRS Declaration form\n\u2022\tAppendix 1 - Risk (If Used)\n\u2022\tAppendix 2 - Contract Area and list of Parishes\n\u2022\tAppendix 3 - Key Performance Indicators and Performance Reporting \n\u2022\tAppendix 4 - Average no of bodies removed per month\n\u2022\tAppendix 5 - HTA Information \n\u2022\tAppendix 6 - Technical Quality Questions\n\u2022\tFOI - Freedom of Information Act table",
        "documentType": "biddingDocuments",
        "format": "application/x-zip-compressed",
        "id": "A-7627",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7627"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/x-zip-compressed",
        "id": "A-7628",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7628"
      },
      {
        "datePublished": "2025-11-10T15:09:07Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "072494-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/072494-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-21T23:59:59Z"
    },
    "id": "C008PC",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Funeral and related services",
            "id": "98370000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Funeral and related services",
            "id": "98370000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1B",
        "relatedLot": "1B"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "the contract rate",
              "name": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "responses to quality questions",
              "name": "Technical Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "response to Social Value criteria",
              "name": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of Body Removal in this area",
        "hasRenewal": true,
        "id": "1",
        "identifiers": [
          {
            "id": "1A"
          }
        ],
        "renewal": {
          "description": "14.1\tThe Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Colchester City Council Area",
        "value": {
          "amount": 120000,
          "amountGross": 120000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "the contract rate",
              "name": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "responses to quality questions",
              "name": "Technical Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "response to Social Value criteria",
              "name": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of body removal services in the Tendring District Council Area",
        "hasRenewal": true,
        "id": "1B",
        "renewal": {
          "description": "14.1\tThe Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Tendring District Council Area",
        "value": {
          "amount": 60000,
          "amountGross": 60000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Selection of tenderers will be based solely on the criteria set out for the procurement.\nFor this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal\u0027s messaging system.\nSupplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/\nThe reference and title of this procurement in ProContract DN778344 C008PC Body Removal Colchester and Tendring\nProject information -\nIt is recommended that any Bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity.\nThe Authority reserves the right to amend timescales for any reason and change the assessment criteria where necessary for example if there are genuine omissions or mistakes. The Authority also reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-08T12:00:00Z"
    },
    "title": "Body Removal and Storage Colchester and Tendring areas of Essex",
    "value": {
      "amount": 180000,
      "amountGross": 180000,
      "currency": "GBP"
    }
  }
}