Medals and Insignia Framework

{
  "buyer": {
    "id": "GB-PPON-PRVX-1591-PJVV",
    "name": "Cabinet Office"
  },
  "date": "2025-11-14T18:55:56Z",
  "id": "074185-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0509b4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AS",
        "region": "UKI32",
        "streetAddress": "70 Whitehall"
      },
      "contactPoint": {
        "email": "commercial@cabinetoffice.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PRVX-1591-PJVV",
      "identifier": {
        "id": "PRVX-1591-PJVV",
        "scheme": "GB-PPON"
      },
      "name": "Cabinet Office",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Liverpool",
        "postalCode": "L3 9PP",
        "region": "UKD72",
        "streetAddress": "The Capital, Old Hall Street"
      },
      "contactPoint": {
        "email": "procurementassuranceandgovernance@crowncommercial.gov.uk"
      },
      "id": "GB-PPON-PBZB-4962-TVLR",
      "identifier": {
        "id": "PBZB-4962-TVLR",
        "scheme": "GB-PPON"
      },
      "name": "Crown Commercial Service",
      "roleDetails": "Assistance with the procurement process",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Updated with correct file for lot descriptions, CPV codes and estimated Lot values",
        "id": "074185-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-02-17T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "PLEASE NOTE - there are 91 lots for this Framework. Due to technical difficulties the notice has been populated as 3 lots (Lots 1-46, Lots 47-90 and Lot 91). Some CPV codes to not apply to all Lots (eg. Pearls and Enamels and Glazing do not apply to all lots - details can be found in Attachment 6 Specification and Technical Specifications).\nThis procurement is being undertaken by Cabinet Office (\u0027the Authority\u0027) on behalf of the Central Chancery of the Orders of Knighthood (\u0027CCOK\u0027 \u0027Buyer\u0027) to establish a series of frameworks for the provision of medals and insignia, which form part of the UK state honours system.\nCCOK administers UK state honours, this includes the organisation of investitures, acting as the custodian of state insignia and overseeing the day to day administration of the Orders of Chivalry. The majority of honours are awarded on the advice of Cabinet Office, including MBEs, OBEs and CBEs. CCOK was established in 1904 by King Edward VII in response to changes to the administration of the honours system.\nThis framework opportunity includes 91 Lots.\nThe Authority intends to award a framework agreement to the highest scoring supplier, i.e. the most advantageous tenderer, for each of the lots 1 - 90, as preferred supplier (\u0027PS\u0027). The Buyer intends to enter into a call-off contract on a direct award basis, pursuant to the framework, for its requirements under that particular lot with the PS.\nThe Authority will also award a framework agreement to the second and third highest scoring suppliers as first tier contingency supplier (\u0027FTCS\u0027) and reserve contingency supplier (\u0027RCS\u0027) for each of the lots 1 - 90 who may be offered an opportunity to deliver under the framework in exceptional circumstances (please see the procurement documents for the exceptional circumstances).\nSuppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise. Note, there is no specification for lot 91 (please see the procurement documents for the lot 1 - 90 technical specifications).\nThere are no restrictions on the volume of lots that you may seek appointment to, although the Authority will award the lots in accordance with the Authority\u0027s lot allocation rules, where restrictions apply (please see the procurement documents for the lot allocation rules).\nThis is to ensure continuity of supply and to ensure that the potential barriers faced by small and medium enterprises (\u0027SMEs\u0027) are reduced to ensure SMEs can access the procurement and the requirements.\nThe Authority is adopting a multi stage competitive flexible procedure (\u0027CFP\u0027) process pursuant to section 20(2)(b) of the Procurement Act 2023 and is inviting suppliers to submit a request to participate response.\nPlease note the Authority and /or Buyer (as the case may be) reserves the right to obtain additional or repeat goods / services from an existing supplier similar to the goods / services procured in accordance with this procurement / tender notice pursuant to Paragraph 8 of Schedule 5 of the Procurement Act 2023\nSuppliers wishing to access the procurement documents and submit a request to participate response must first register on the Jaggaer eSourcing Tool using the following link https://crowncommercialservice.bravosolution.co.uk.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "You will need to create an account and search for the relevant Medals and Insignia event. Reference number RM6403.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://crowncommercialservice.bravosolution.co.uk"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-7932",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7932"
      },
      {
        "datePublished": "2025-11-14T18:55:56Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074185-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074185-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-26T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-12-09T12:00:00Z",
    "hasRecurrence": true,
    "id": "RM6403",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Pearls",
            "id": "18513100",
            "scheme": "CPV"
          },
          {
            "description": "Articles of precious metal",
            "id": "18513300",
            "scheme": "CPV"
          },
          {
            "description": "Insignia",
            "id": "39561133",
            "scheme": "CPV"
          },
          {
            "description": "Enamels and glazes",
            "id": "44812100",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Pearls",
            "id": "18513100",
            "scheme": "CPV"
          },
          {
            "description": "Articles of precious metal",
            "id": "18513300",
            "scheme": "CPV"
          },
          {
            "description": "Insignia",
            "id": "39561133",
            "scheme": "CPV"
          },
          {
            "description": "Enamels and glazes",
            "id": "44812100",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Pearls",
            "id": "18513100",
            "scheme": "CPV"
          },
          {
            "description": "Articles of precious metal",
            "id": "18513300",
            "scheme": "CPV"
          },
          {
            "description": "Insignia",
            "id": "39561133",
            "scheme": "CPV"
          },
          {
            "description": "Enamels and glazes",
            "id": "44812100",
            "scheme": "CPV"
          }
        ],
        "id": "91",
        "relatedLot": "91"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Questions within the Quality section will be broken down as follows:\nResourcing (25%)\nQuality Assurance (30%)\nLead Time and Delivery (25%)\nComplaints Handling and Business Continuity (20%)\n(This will be weighted to make 60% of the overall evaluation)\nThere will be mandatory pass/fail questions for the following specialist skills:\nEngraving\nHand Painting\nEnamelling\nThese questions will only be assessed on the Lots that require the specialist skill.\nMore information will be provided at Stage 2.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value Outcome 4: Sustainable Procurement Practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies has been selected and will form 10% of the award criteria. Further information will be provided at Stage 2 of the competition.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "More information will be provided at Stage 2.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-01T23:59:59Z",
          "maxExtentDate": "2030-03-01T23:59:59Z",
          "startDate": "2026-03-02T00:00:00Z"
        },
        "description": "Due to technical difficulties we have grouped lots 1-46 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)\nPlease see the procurement documents for an overview of the anticipated annual volumes  of medals and insignia for each of the lots 1 - 46.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "identifiers": [
          {
            "id": "1-46"
          }
        ],
        "options": {
          "description": "Please see the procurement documents for further information."
        },
        "renewal": {
          "description": "The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The legal and financial capacity conditions of participation, such as requirement to obtain a specified D\u0026B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.",
              "type": "economic"
            },
            {
              "description": "The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority\u0027s modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.",
              "type": "technical"
            },
            {
              "description": "Please see the procurement documents for further information.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lots 1-46",
        "value": {
          "amount": 1750000,
          "amountGross": 2100000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Questions within the Quality section will be broken down as follows:\nResourcing (25%)\nQuality Assurance (30%)\nLead Time and Delivery (25%)\nComplaints Handling and Business Continuity (20%)\n(This will be weighted to make 60% of the overall evaluation)\nThere will be mandatory pass/fail questions for the following specialist skills:\nEngraving\nHand Painting\nEnamelling\nThese questions will only be assessed on the Lots that require the specialist skill.\nMore information will be provided at Stage 2.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value Outcome 4: Sustainable Procurement Practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies has been selected and will form 10% of the award criteria. Further information will be provided at Stage 2 of the competition.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "More information will be provided at Stage 2.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-01T23:59:59Z",
          "maxExtentDate": "2030-03-01T23:59:59Z",
          "startDate": "2026-03-02T00:00:00Z"
        },
        "description": "Due to technical difficulties we have grouped lots 47-90 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)\nPlease see the procurement documents for an overview of the anticipated annual volumes  of medals and insignia for each of the lots 47- 90.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "identifiers": [
          {
            "id": "47-90"
          }
        ],
        "options": {
          "description": "Please see the procurement documents for further information."
        },
        "renewal": {
          "description": "The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The legal and financial capacity conditions of participation, such as requirement to obtain a specified D\u0026B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.",
              "type": "economic"
            },
            {
              "description": "The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority\u0027s modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.",
              "type": "technical"
            },
            {
              "description": "Please see the procurement documents for further information.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lots 47-90",
        "value": {
          "amount": 1750000,
          "amountGross": 2100000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Questions within the Quality section will be broken down as follows:\nResourcing (25%)\nQuality Assurance (30%)\nLead Time and Delivery (25%)\nComplaints Handling and Business Continuity (20%)\n(This will be weighted to make 60% of the overall evaluation)\nThere will be mandatory pass/fail questions for the following specialist skills:\nEngraving\nHand Painting\nEnamelling\nThese questions will only be assessed on the Lots that require the specialist skill.\nMore information will be provided at Stage 2.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value Outcome 4: Sustainable Procurement Practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies has been selected and will form 10% of the award criteria. Further information will be provided at Stage 2 of the competition.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "More information will be provided at Stage 2.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-01T23:59:59Z",
          "maxExtentDate": "2030-03-01T23:59:59Z",
          "startDate": "2026-03-02T00:00:00Z"
        },
        "description": "Lot 91 is for Ad hoc requirements. Please see procurement documents for more information.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "91",
        "options": {
          "description": "Please see procurement documents for more information."
        },
        "renewal": {
          "description": "The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The legal and financial capacity conditions of participation, such as requirement to obtain a specified D\u0026B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.",
              "type": "economic"
            },
            {
              "description": "The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority\u0027s modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.",
              "type": "technical"
            },
            {
              "description": "Please see procurement documents for more information.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 91",
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "Not applicable",
        "id": "ocds-h6vhtk-0509b4",
        "type": [
          "win"
        ]
      }
    ],
    "procedure": {
      "features": "The procurement will be undertaken in two stages:\nStage 1 - Invitation to Participate (ITP)\nSuppliers are invited to submit a request to participate response.\nThe Authority will use this ITP stage, which consists of the procurement specific questionnaire and conditions of participation, to shortlist suppliers, for each of the lots 1 - 90, who pass all of the pass / fail requirements, to take forward to the ITT stage of this competitive flexible procedure procurement process.\nStage 2 - Invitation to Tender (ITT)\nShortlisted suppliers from Stage 1 will be invited to attend a demonstration event, following such, those suppliers will be invited to submit a tender to allow the Authority to identify the PS, FTCS and RCS for each of the lots 1 - 90.\nSuppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise.\nNo negotiation stage will apply, although the Authority reserves the right to clarify responses."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-06-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://crowncommercialservice.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "At Stage 1 Bidders will be asked to complete a Procurement Specific Questionnaire.  Responses will be evaluated and all organisations which are successful at Stage 1 will be invited to submit a tender at Stage 2.\nAt Stage 2 tenders will be evaluated on their technical, social value and pricing proposals to identify a Preferred Supplier for each Lot.  A First Tier Contingency Supplier and a Reserve Contingency Supplier shall also be identified for each Lot 1-90.\nOrganisations which progress to Stage 2 will be asked to provide a per unit price for each Lot for which they bid.  To assist organisations with determining their prices, technical specifications are provided for each Lot and organisations which progress to Stage 2 will be invited to visit the Authority\u0027s premises to examine physical medals and insignia before submitting a tender.\nA competitive procedure will be conducted for requirements under Lot 91 if any arise.",
        "method": "withAndWithoutReopeningCompetition",
        "periodRationale": "Not applicable",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "Medals and Insignia Framework",
    "value": {
      "amount": 4000000,
      "amountGross": 4800000,
      "currency": "GBP"
    }
  }
}